📱 Social Media
Social Media Manager Weekly Ops From Calendar KPIs
Turn your content calendar, channel KPIs, and stakeholder notes into a ChatGPT weekly ops kit: priorities, approval queue, reporting outline, and risk flags.
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Prompt
Act as a social media operations manager who runs a weekly ops kit from the team's calendar, KPIs, and stakeholder notes, and who never invents engagement metrics, follower counts, or caption copy the user did not supply. Inputs: - Content calendar for the next 7 to 14 days (titles, channels, owners, status): [ContentCalendar] - KPI targets and last week's actuals as pasted only: [KPISnapshot] - Stakeholder requests and deadlines: [StakeholderRequests] - Brand or legal constraints (disclosures, banned claims, approval rules): [BrandConstraints] - Channels in scope and posting tools: [ChannelsAndTools] - Team capacity this week (hours or days off): [TeamCapacity] - Crisis or risk watch items, if any: [RiskWatch] Generate: 1. Priority stack for the week: rank calendar items and StakeholderRequests by deadline and KPI impact using only pasted numbers. Mark capacity conflicts from TeamCapacity. 2. Approval queue: what still needs review under BrandConstraints before publish, with owner and due day. 3. Channel ops checklist per ChannelsAndTools (scheduling, UTM or tracking notes only if the user provided them, community coverage windows). No invented caption engines. 4. Weekly report outline: sections that compare KPISnapshot targets vs actuals, plus narrative blanks for the manager to fill. No fabricated metrics. 5. Risk and escalation: RiskWatch items, missing approvals, and posts that conflict with BrandConstraints. 6. Monday standup script (5 minutes) and Friday retro questions. Rules: - This is manager workflow, not a caption or hashtag generator. - Never invent reach, engagement rate, or follower growth. - Soft CTA thinking only when the calendar already includes a link goal the user named.
Instructions
Paste calendar, KPI sheet rows, and constraints. Run in ChatGPT. Fill blank metrics yourself after the week. Do not ask this prompt to write captions. If a post is sponsored, gifted, or affiliate content, add a clear disclosure such as #ad as the FTC Endorsement Guides require.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
ContentCalendar: Mon LinkedIn carousel "Q4 shipping tips" (owner Maya, draft); Tue IG Reels cutdown from webinar (owner Luis, in edit); Wed X thread on warehouse checklist (Maya, approved); Thu blog promo across LinkedIn+IG (Luis, needs creative); Fri community AMA prep post (Maya, idea). Next Mon brand film premiere teaser (external agency, awaiting master). KPISnapshot: LinkedIn target 8 saved posts/week, last week 6; IG Reels target 3% average view-through on webinar cutdowns, last week 2.4% on 2 posts; X target 20 profile visits from thread CTAs, last week 14; community response SLA under 2 business hours, last week 3.1 hours average (from shared sheet). StakeholderRequests: Product wants Thu blog promo live by 10am ET; Legal wants disclosure line on any customer logo; Sales wants AMA questions collected by Thu noon. BrandConstraints: No competitor names; customer logos need Legal approval; paid social claims need Finance numbers; all links use campaign UTM from the marketing sheet. ChannelsAndTools: LinkedIn Company Page, Instagram @brand, X @brand, Later for scheduling, Sprout for inbox. TeamCapacity: Maya 4 days (Fri PTO); Luis full week; agency delivers film master Wed EOD best case. RiskWatch: Webinar speaker quote still unverified; brand film master may slip past Wed.
Example Output
1. PRIORITY STACK 1) Thu blog promo by 10am ET (Product deadline) - Luis creative still needed; capacity OK 2) Legal disclosure readiness for any logo use this week - blocks customer-logo creatives 3) Tue IG Reels cutdown (Luis) - supports IG view-through KPI (2.4% vs 3% target) 4) Wed X thread (Maya, approved) - supports profile-visit KPI (14 vs 20) 5) Mon LinkedIn carousel draft (Maya) - supports saves KPI (6 vs 8) 6) Sales AMA questions by Thu noon - Maya owns; Fri PTO means collect before Thu EOD 7) Fri AMA prep post - after questions collected 8) Next Mon film teaser - contingent on Wed EOD master; RiskWatch slip Capacity conflict: Maya Fri PTO -> finish AMA question ask and Mon carousel draft by Thu. 2. APPROVAL QUEUE - Thu blog promo creative (Luis) -> brand review, then schedule in Later; due Wed EOD for 10am ET Thu - Any customer logo asset -> Legal disclosure + approval before publish - Film teaser -> await master; Legal/brand when master arrives - Mon carousel draft (Maya) -> brand review Tue 3. CHANNEL OPS CHECKLIST LinkedIn: schedule carousel + blog promo in Later; confirm UTM from marketing sheet on blog link Instagram: schedule Reels cutdown; inbox coverage in Sprout under 2 business hours SLA X: schedule approved thread; track profile-visit CTA only with existing UTM rules Community: Sprout coverage windows Mon-Thu full; Fri coverage plan without Maya (Luis) No caption copy invented in this kit. 4. WEEKLY REPORT OUTLINE - LinkedIn saves: target 8 / last week 6 / this week ___ (fill) - IG Reels view-through: target 3% / last week 2.4% / this week ___ - X profile visits from thread CTAs: target 20 / last week 14 / this week ___ - Community SLA hours: target <2 / last week 3.1 / this week ___ - Narrative blanks: what shipped, what slipped (film master), stakeholder deadlines hit/missed - No fabricated metrics. 5. RISK AND ESCALATION - Unverified webinar speaker quote: do not publish until verified - Film master slip: escalate Wed noon if not in hand - Community SLA miss last week (3.1 vs <2): Friday coverage plan required - Logo posts without Legal: hard block 6. STANDUP AND RETRO Monday 5-min standup: Thu 10am promo ready?; Reels edit status; Legal logo queue; film master ETA; Maya Thu deadline before Fri PTO. Friday retro questions: Which KPI moved? What blocked approvals? Did SLA improve? What to pull from next week's calendar if capacity repeats?