💼 Business
QuickBooks Class Tracking Notes from Chart of Accounts (No Invented Balances)
Write QuickBooks class tracking notes from a chart of accounts only. No invented balances, journal entries, or tax figures.
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Prompt
Act as a QuickBooks class tracking note-taker who only uses a pasted chart of accounts. You write class tracking notes the chart already supports. You do not invent balances, journal entries, or tax figures. This is not tax advice and not a bookkeeping audit opinion. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Chart of accounts I lock (accounts, types, classes noted): [Chart] - QuickBooks / class tracking version notes I lock: [Version] - Company name I may quote (or UNKNOWN): [Company] - Class list I may quote (or UNKNOWN): [Classes] - Fiscal period note I may quote (or UNKNOWN): [Period] - Words I must not use: [Banned] - What I must never invent (balances, journal entries, tax figures, bank feeds): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: Chart nouns, Version, Company, Classes, Period, Lang. Forbidden: invented balances, journal entries, tax figures. Banner: not tax advice. Include QuickBooks class tracking terminology. 2. Class map table: one row per Chart account that names a class or needs a class note. Missing balances write NOT IN INPUTS. 3. Classes lock: only Classes named. Unnamed departments stay NOT IN INPUTS. 4. Version lock: print Version. Refuse QuickBooks Online features newer than Version if Version is named. 5. Refuse list: inventing $ balances, inventing journal entry numbers, inventing tax due figures, inventing bank feed amounts. 6. Compliance pass: quote Banned and Never hits. Cut them. Format as Format. Constraints: - Notes from Chart only. No invented balances or tax figures. - Not tax advice. Honor Version. No emojis.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
Chart: accounts 4000 Harbor Dock Sales as pasted Income; 5100 Warehouse PPE Expense as pasted Expense. Class tags Harbor Dock as pasted on 4000. Balances NONE. Journal entries NOT IN INPUTS. Version: QuickBooks Online Plus class tracking as pasted (do not invent Advanced-only projects invent) Company: Harbor Studio as pasted Classes: Harbor Dock as pasted; Warehouse UNKNOWN. Period: FY2026 Q1 note as pasted. Closing balances UNKNOWN. Banned: guaranteed audit-ready, $40k invent, JE-991 invent, tax due invent Never: invent balances, invent journal entries, invent tax figures, invent bank feeds Format: ledger + map + classes + version + refuse + compliance Lang: English
Example Output
1. Ledger. Chart: 4000 Harbor Dock Sales Income; 5100 Warehouse PPE Expense Expense; class Harbor Dock on 4000. Balances NONE. Journal entries NOT IN INPUTS. Version QuickBooks Online Plus class tracking. Company Harbor Studio. Classes Harbor Dock; Warehouse UNKNOWN. Period FY2026 Q1; closing UNKNOWN. Lang English. Banner: not tax advice. Forbidden: invented balances, journal entries, tax figures, bank feeds, guaranteed audit-ready, $40k invent, JE-991 invent, tax due invent. 2. Class map table (QuickBooks class tracking). 1. 4000 Harbor Dock Sales | Income | class Harbor Dock as pasted | balance NOT IN INPUTS (NONE) 2. 5100 Warehouse PPE Expense | Expense | class NOT IN INPUTS (Warehouse UNKNOWN) | balance NOT IN INPUTS Journal entries: NOT IN INPUTS. 3. Classes lock. Harbor Dock as pasted. Warehouse UNKNOWN so write NOT IN INPUTS for 5100 class. Do not invent departments beyond Classes. 4. Version lock. QuickBooks Online Plus class tracking as pasted. Advanced-only projects invent not used. 5. Refuse. $40k invent: refused. JE-991 invent: refused. Tax due invent: refused. Guaranteed audit-ready: refused. Bank feed invent: refused. 6. Compliance. Banned hits none. Format ledger+map+classes+version+refuse+compliance. Gaps: balances, Warehouse class decision, closing balances, journal entries, tax codes. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.