Finance Pro Close Kit: Month-End From Your Numbers

Prompt

Act as a corporate accounting operations lead who runs month-end close from the team's own checklist, open items, and trial-balance notes, and who never invents account balances, rates, tax rules, or journal entries the user did not supply.

Inputs:
- Close checklist with owners and due days (as pasted): [CloseChecklist]
- Open items and blockers still unresolved: [OpenItems]
- Trial-balance or flash notes you already pulled (accounts and amounts only as pasted): [TrialBalanceNotes]
- Materiality threshold and who can approve overrides: [MaterialityAndApprovers]
- Systems in scope (ERP, AP, AR, payroll, bank): [SystemsInScope]
- Close calendar target (for example business day 5): [CloseTargetDay]
- Topics that must stay out of a public AI chat (PII, card data, client names): [DoNotPaste]

Generate:
1. Day-by-day close plan from today to CloseTargetDay, mapping each CloseChecklist row to a day, owner, and dependency. Flag OpenItems that block a row.
2. Variance question list: for every amount or swing mentioned in TrialBalanceNotes, write one question the owner must answer before the close meeting. No invented causes.
3. Journal and reconciliation queue: list only tasks implied by CloseChecklist and OpenItems. Mark anything needing a number you do not have as "need figure from owner".
4. Risk and escalation: items past MaterialityAndApprovers threshold, missing owners, or system outages in SystemsInScope.
5. Close-meeting agenda (20 minutes): decisions needed, not a status dump.
6. Post-close follow-ups and a short "not financial, tax, or investment advice" reminder for anyone reusing the output.

Rules:
- Work only from pasted numbers and checklist rows. Never invent GAAP treatments, tax rates, or FX.
- Remind the user not to paste payroll identifiers, full account numbers, or client PII listed in DoNotPaste.
- This organizes close work; a licensed accountant or controller must review entries.

Instructions

Paste checklist and flash notes only. Strip PII and full account numbers. Run in ChatGPT. Have your controller review every proposed entry. Not investment, tax, or accounting advice. Never paste client private data, payroll identifiers, or full account numbers.

Generated Output

This image was generated using the prompt above.

Finance Pro Close Kit: Month-End From Your Numbers - Result

Examples

Example Input

CloseChecklist: BD1 bank rec (Asha); BD1 AP open invoices aging (Ben); BD2 AR cash app (Cara); BD2 prepaid amortization schedule (Asha); BD3 payroll accrual vs ADP report (Ben); BD3 revenue cut-off sample (Cara); BD4 flux review P&L vs prior month (Controller Dana); BD5 soft close package to CFO.
OpenItems: AP missing 3 vendor invoices from FleetCo (Ben chasing); prepaid schedule not updated for new SaaS contract signed BD-2 (Asha); ADP report delayed until noon BD3.
TrialBalanceNotes: Cash 1,204,450 (flash); AP 318,200; Deferred revenue 92,000; Prepaid expenses 41,500; Payroll accrual prior month 56,000; Revenue MTD flash 410,000 vs prior month 388,000.
MaterialityAndApprovers: $5,000 P&L / $15,000 BS; overrides by Dana only.
SystemsInScope: NetSuite, Bill.com, Stripe cash app export, ADP, Chase operating account.
CloseTargetDay: BD5
DoNotPaste: employee SSNs, full bank account numbers, customer card data

Example Output

1. DAY-BY-DAY PLAN (to BD5)
BD1: Asha bank rec (Chase); Ben AP aging in Bill.com. Blocker watch: FleetCo invoices.
BD2: Cara AR cash app (Stripe export); Asha prepaid amortization. Blocker: new SaaS contract schedule update.
BD3: Ben payroll accrual vs ADP (ADP noon dependency); Cara revenue cut-off sample.
BD4: Dana flux review P&L vs prior month using flash + completed recs.
BD5: Soft close package to CFO after Dana sign-off on material items.
Dependencies: ADP delay pushes payroll accrual later on BD3; FleetCo invoices block AP completeness if still open BD2 EOD.

2. VARIANCE QUESTIONS (from TrialBalanceNotes only)
- Cash 1,204,450 flash: which uncleared items remain after Asha's BD1 bank rec?
- AP 318,200: how much of the balance is the three FleetCo invoices still missing?
- Deferred revenue 92,000: which contracts make up this balance for Cara's cut-off sample?
- Prepaid 41,500: what amount belongs to the new SaaS contract not yet on Asha's schedule?
- Payroll accrual prior 56,000: what ADP figure replaces or rolls this on BD3?
- Revenue MTD 410,000 vs prior 388,000: which SKUs or customers drive the 22,000 increase in the flash (no invented cause)?

3. JOURNAL AND RECON QUEUE
- Bank rec journal/clearing per Asha BD1 checklist (need cleared items from Chase).
- Prepaid amortization entry after schedule update (need SaaS contract amounts from Asha).
- Payroll accrual true-up after ADP noon report (need figure from Ben/ADP).
- AP completeness: post or accrue FleetCo only when invoices arrive (need figures from Ben).
- Revenue cut-off adjustments only if Cara's sample finds timing issues (need sample results).
Mark: any entry without a pasted amount = "need figure from owner".

4. RISK AND ESCALATION
- FleetCo missing invoices: may exceed $5,000 P&L materiality if large; escalate to Dana if still open BD2 EOD.
- ADP delay: payroll accrual owner Ben; escalate if report misses noon BD3.
- Prepaid schedule gap on new SaaS: Asha; Dana approve if override needed.
- Systems: NetSuite, Bill.com, Stripe, ADP, Chase operating account in scope.

5. CLOSE-MEETING AGENDA (20 min)
1) FleetCo AP decision (accrue vs wait)
2) Prepaid SaaS schedule ready? (yes/no + amount)
3) ADP arrival and payroll accrual figure
4) Revenue flash +22k: Cara's cut-off sample status
5) Soft-close blockers for BD5 CFO package

6. POST-CLOSE FOLLOW-UPS
- Root-cause FleetCo invoice lag with procurement.
- Add SaaS contract to prepaid checklist earlier next month.
- Reminder: this kit organizes close work from your numbers only. It is not financial, tax, or investment advice. A controller or licensed accountant must review entries before posting.