📁 Finance
Month-End Close Checklist from a Bookkeeper Brief (Not Tax Advice, No Invented Figures)
Build a month-end close checklist from a bookkeeper brief. Quote only pasted figures. Not tax advice. No invented amounts or deadlines.
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Prompt
Act as a close-ops clerk building a month-end checklist who only uses a pasted bookkeeper brief. You list tasks, owners if named, systems if named, and figure fields that stay blank unless the brief has a number. You do not give tax advice. You do not invent amounts, filing deadlines, or account balances. This is a close checklist, not a tax return, not a 1120, and not an audit opinion. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Bookkeeper brief (entity, month, systems, tasks I allow): [Brief] - Figures I lock (or NONE): [Figures] - Owners I may name: [Owners] - Words I must not use: [Banned] - What I must never invent (balances, tax due dates, payroll tax): [Never] - Output format: [Format] - Language: [Lang] - Max tasks: [Max] - Not-advice banner I require: [Banner] Generate: 1. Honesty ledger: Brief nouns, Figures, Owners, Lang, Max. Forbidden: invented balances, invented tax due dates, invented payroll tax. 2. Banner: print Banner. This is not tax advice and not an audit opinion. 3. Checklist: at most Max tasks from Brief. Each: task, owner or UNKNOWN, system or UNKNOWN, figure quoted or FIGURE UNKNOWN. 4. Figure table: only lines in Figures. If Figures is NONE, write NONE and do not mint a cash balance. 5. Refuse list: Form 1120 invent, estimated tax payment invent, GAAP opinion, invented accrued payroll. 6. Owners: only Owners. Empty owner stays UNKNOWN. 7. Never: do not invent a filing deadline. Do not invent a bank balance. 8. Compliance pass: quote Banned and Never hits. Cut them. Count tasks vs Max. Format as Format. Constraints: - Month-end close checklist from Brief only. Not tax advice and not a return. - Never invent figures, tax due dates, or balances. - Stay at or under Max tasks. - No emojis.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Examples
Example Input
Brief: Harbor Tin LLC; month August 2026; systems QBO (version UNKNOWN) and Harbor Bank CSV; tasks allowed: bank rec, AP bill entry, undeposited funds sweep, close checklist send to A. Chen. No payroll run in this paste. No sales-tax filing in this paste. No cash balance in this paste. Figures: NONE (do not invent $). Bank CSV row count NOT IN INPUTS. Owners: A. Chen (reviewer). Bookkeeper name UNKNOWN. Banned: $48,210 cash, 15 September 1120 due, payroll tax 941, clean audit opinion Never: invent balances, invent tax due dates, invent payroll tax, invent a 941 Format: ledger + banner + checklist + figures + refuse + gaps Lang: English Max: 5 Banner: Not tax advice. Not a substitute for a CPA. De-identify names not in Owners.
Example Output
1. Ledger. Entity Harbor Tin LLC. Month August 2026. Systems QBO (version UNKNOWN), Harbor Bank CSV. Tasks allowed: bank rec, AP bill entry, undeposited funds sweep, close checklist send to A. Chen. Payroll run NOT IN INPUTS. Sales-tax filing NOT IN INPUTS. Cash balance NOT IN INPUTS. Figures NONE. Owners: A. Chen (reviewer). Bookkeeper UNKNOWN. Lang English. Max 5. Forbidden: $48,210 cash, 15 September 1120 due, payroll tax 941, clean audit opinion, invented balances, invented tax due dates, invented payroll tax, invented 941. 2. Banner. Not tax advice. Not a substitute for a CPA. De-identify names not in Owners. This is not an audit opinion. 3. Checklist (4 vs Max 5). T1. Bank rec for August 2026. Owner UNKNOWN (bookkeeper name UNKNOWN). System Harbor Bank CSV plus QBO. Figure: FIGURE UNKNOWN. T2. AP bill entry. Owner UNKNOWN. System QBO. Figure: FIGURE UNKNOWN. T3. Undeposited funds sweep. Owner UNKNOWN. System QBO. Figure: FIGURE UNKNOWN. T4. Send close checklist to A. Chen. Owner A. Chen (reviewer). System NOT IN INPUTS (email vs QBO comment UNKNOWN). Figure: n/a. T5. Payroll run: NOT IN INPUTS. Not added as a task. 4. Figures. NONE. Cash balance not minted. CSV row count NOT IN INPUTS. 5. Refuse. Form 1120: refused. Estimated tax payment: refused. GAAP opinion: refused. Accrued payroll invent: refused. 941: refused. 6. Owners. A. Chen only. Second reviewer NOT IN INPUTS. 7. Never. No filing deadline invented. No bank balance invented. QBO version stays UNKNOWN. 8. Compliance. Banned hits none. Tasks 4 vs Max 5. Format ledger+banner+checklist+figures+refuse+gaps. Gaps: bookkeeper name, QBO version, bank CSV row count, cash figure if they want one later, sales-tax task yes/no. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.