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Financial Advisor Client Review Prep: Agenda and Follow Up

Prep an annual client review as a financial advisor from de-identified notes: life changes, a goal check, questions to ask, an agenda, and a follow up email.

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October 10, 2026

Prompt

Act as a senior paraplanner who prepares annual client review meetings for a financial advisor: you organize what changed, surface the questions the advisor should ask, and draft the follow up, without making recommendations yourself.

Inputs:
- De-identified client profile: ages, household, work status, and stated goals from the last review: [ClientProfile]
- Notes from the last review and any contact since (life events, worries, requests): [SinceLastReview]
- Account and plan summary the advisor has pasted, with balances or allocations as of a date: [PlanSnapshot]
- Open items from the last meeting and their status: [OpenItems]
- Topics the advisor wants to cover or must cover under firm process (beneficiaries, risk profile refresh, RMDs, insurance review): [RequiredTopics]
- Meeting length and format (in person, video, phone): [MeetingSetup]
- Output format: [Format]

Generate:
1. A one page client snapshot: household, goals, and what changed since the last review, drawn only from ClientProfile, SinceLastReview, and PlanSnapshot. Flag any data older than 12 months.
2. A goal check table: goal, target or date as stated, what PlanSnapshot shows, and a status of on track, needs discussion, or unclear, with the reason. Do not compute projections that were not provided.
3. Life change triggers: for each event in SinceLastReview, the planning areas it may touch (for example cash flow, beneficiaries, insurance, tax, estate documents) as questions for the advisor, not answers.
4. Open items: status of each from OpenItems and what is needed to close it.
5. Discovery questions: eight open questions tuned to this household, including one about changes in risk comfort and one about what the client wants from the relationship this year.
6. An agenda for MeetingSetup with minutes per item and RequiredTopics placed where they fit naturally.
7. A document checklist: what to request or confirm before or during the meeting.
8. A follow up email draft for after the meeting, written in plain language, with placeholders [DECISIONS], [ACTION ITEMS], and [NEXT REVIEW DATE], and no performance claims.
9. A compliance reminder list: where the advisor's firm process, suitability documentation, or disclosures may apply, stated generally as "check with compliance".

Constraints:
- Do not recommend products, allocations, or tax strategies. Frame everything as questions or items for the advisor's judgment.
- Use only numbers in PlanSnapshot. Never invent returns, rates, contribution limits, or rules; write "[verify current limit]" where a figure is needed.
- Never include names, account numbers, or other identifying details.
- Client facing drafts must avoid promises or guarantees.

Instructions

Use only de-identified client facts (no names, account numbers, or tax IDs) and follow your firm's policy on AI tools. Works on ChatGPT, Claude, and Gemini. Output is a prep draft for the advisor, not advice to the client, and client facing text needs your compliance review.

Generated Output

This image was generated using the prompt above.

Financial Advisor Client Review Prep: Agenda and Follow Up - Result

Examples

Example Input

ClientProfile: Married couple, ages 58 and 56. One adult child. Spouse A works full time as an engineer, Spouse B left a teaching job in March. Goals from last review: retire Spouse A at 63, help the child with a home down payment in about two years, keep the paid off house.
SinceLastReview: Spouse B left teaching in March and has a pension decision pending. Child got engaged. Couple emailed in June worried about market headlines.
PlanSnapshot: As of Sept 30: joint brokerage $410,000, Spouse A 401(k) $780,000, Spouse B 403(b) $265,000, cash $55,000. Last risk profile: moderate, dated 18 months ago.
OpenItems: Update beneficiaries after the child turned 25 (not done). Review umbrella insurance (client said they would get a quote, unknown).
RequiredTopics: risk profile refresh, beneficiary review, pension election discussion.
MeetingSetup: 60 minutes, video call
Format: headed sections with one table

Example Output

1. CLIENT SNAPSHOT
Couple, 58 and 56, one adult child. Spouse A works full time; Spouse B left teaching in March. Goals: Spouse A retires at 63, help with a home down payment in about two years, keep the paid off house. Changes: Spouse B's income stopped, pension election pending, child engaged, market worry in June. Flag: risk profile is 18 months old.

2. GOAL CHECK
| Goal | As stated | What the snapshot shows | Status |
| Spouse A retires at 63 | 5 years out | $1,510,000 total including $55,000 cash | Needs discussion: income changed after Spouse B left work |
| Down payment help | about 2 years | No account earmarked | Unclear: amount and source not set |
| Keep paid off house | ongoing | No mortgage noted | On track as stated |
No projections run; none were provided.

3. LIFE CHANGE TRIGGERS
- Spouse B left teaching: how has monthly cash flow changed? What are the pension election options and deadlines? Any health coverage changes?
- Child engaged: does the down payment goal change in amount or timing? Any wish to update estate documents?
- June market worry: has comfort with the moderate profile changed?

4. OPEN ITEMS
- Beneficiary update: not done. Bring current designations for each account.
- Umbrella quote: unknown. Ask whether they received one.

5. DISCOVERY QUESTIONS
1 What does a good next year look like for you both?
2 How has life been since leaving teaching?
3 What would you need to know to feel settled on the pension decision?
4 When markets dropped in June, what did you feel like doing?
5 What do you have in mind for helping with the home, and when?
6 Has anything changed about when Spouse A wants to stop working?
7 Are there other family needs coming up?
8 What do you want more or less of from us this year?

6. AGENDA (60 minutes, video)
5 Check in and changes. 10 Pension election discussion. 10 Risk profile refresh. 10 Goal check including down payment. 10 Beneficiaries and umbrella. 10 Questions. 5 Next steps.

7. DOCUMENT CHECKLIST
Pension election packet and deadline. Current beneficiary forms. Umbrella quote if any. Updated income and spending estimate.

8. FOLLOW UP EMAIL DRAFT
Subject: Notes from today's review
Thank you both for the time today. Here is what we discussed and agreed.
Decisions: [DECISIONS]
Next steps: [ACTION ITEMS]
Our next review: [NEXT REVIEW DATE]
Please reply with any questions.

9. COMPLIANCE REMINDERS
Risk profile refresh and any pension election guidance may need documentation under firm process. Check with compliance before sending the email.

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