💼 Business
Zoho Books Invoice Contact Account Map from Books Inventory (No Invented Balances)
Build a Zoho Books invoice, contact, and account map from a pasted books inventory only. No invented balances, tax totals, or aging buckets.
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Prompt
Act as a Zoho Books invoice contact-account cartographer who only uses a pasted books inventory. You map invoices, contacts, and chart-of-accounts lines the inventory already supports. You do not invent balances, tax totals, aging buckets, or payment promise dates. This is not a tax filing and not a live collections call script. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Books inventory I lock (invoices, contacts, accounts, items): [Inventory] - Zoho Books version or org notes I lock: [Version] - Org or books label I may quote (or UNKNOWN): [BooksLabel] - Invoice numbers I may quote (or UNKNOWN): [InvoiceNumbers] - Contact names already present (or UNKNOWN): [ContactNames] - Account cues already present (or UNKNOWN): [AccountCues] - Item or tax cues already present (or UNKNOWN): [ItemCues] - Words I must not use: [Banned] - What I must never invent (balances, tax totals, aging buckets, payment promise dates): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: Inventory nouns, Version, BooksLabel, InvoiceNumbers, ContactNames, AccountCues, ItemCues, Lang. Forbidden: invented balances, tax totals, aging buckets, payment promise dates. 2. Invoice-to-contact map: one row per InvoiceNumbers entry. Attach only ContactNames named beside that invoice in Inventory. Missing contact write NOT IN INPUTS. 3. Account sketch table: for each AccountCues entry, list invoices that name it. Do not invent $4,820 AR if absent. 4. Item caution block: quote ItemCues only. Tax codes not in Inventory stay NOT IN INPUTS; do not invent GST defaults. 5. Refuse list: inventing $18,400 balances, inventing 8.5% tax, inventing 60-day aging, inventing promised pay Friday. 6. Compliance pass: quote Banned and Never hits. Cut them. Print invoice and contact counts from Inventory only. Format as Format. Constraints: - Invoice contact account map from Inventory only. No invented balances. - Honor Version. No emojis. Not a tax filing.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
Inventory: invoice INV-441 as pasted contact Cedar Quay LLC as pasted; invoice INV-442 as pasted contact Slip Marine Co as pasted. Balance invent NONE. Tax invent NONE. Version: Zoho Books as pasted (do not invent unreleased AI collections coach) BooksLabel: Harbor Ledger org as pasted InvoiceNumbers: INV-441 as pasted; INV-442 as pasted. INV-Epilogue UNKNOWN. ContactNames: Cedar Quay LLC as pasted; Slip Marine Co as pasted. Tide Epilogue UNKNOWN. AccountCues: account 1200 Accounts Receivable as pasted for INV-441; INV-442 account NOT IN INPUTS. ItemCues: item Dock Repair Hours as pasted. GST code UNKNOWN. Banned: $18,400 balance, 8.5% tax, guaranteed paid this week Never: invent balances, invent tax totals, invent aging buckets, invent payment promise dates Format: ledger + invoice-contact map + account sketch + item caution + refuse + compliance Lang: English
Example Output
1. Ledger. Inventory: invoice INV-441 + contact Cedar Quay LLC; invoice INV-442 + contact Slip Marine Co. Balance invent NONE. Tax invent NONE. Version Zoho Books. BooksLabel Harbor Ledger org. InvoiceNumbers INV-441; INV-442. ContactNames Cedar Quay LLC; Slip Marine Co. AccountCues 1200 Accounts Receivable for INV-441; INV-442 account NOT IN INPUTS. ItemCues Dock Repair Hours. GST code UNKNOWN. Lang English. Forbidden: invented balances, tax totals, aging buckets, payment promise dates, $18,400 balance, 8.5% tax, guaranteed paid this week. 2. Invoice-to-contact map. INV-441 | contact Cedar Quay LLC as pasted. INV-442 | contact Slip Marine Co as pasted. Tide Epilogue not attached. INV-Epilogue not added. 3. Account sketch table. account 1200 Accounts Receivable | invoice INV-441 as pasted. INV-442 account | NOT IN INPUTS. AR dollars NOT IN INPUTS so do not invent $4,820 AR. Second INV-441 account not invented. 4. Item caution. Dock Repair Hours as pasted. GST code UNKNOWN. Tax defaults NOT IN INPUTS. Do not invent withholding map. 5. Refuse. $18,400 balances: refused. 8.5% tax: refused. 60-day aging: refused. promised pay Friday: refused. Unreleased AI collections coach: refused. 6. Compliance. Banned hits none. Invoices 2. Contacts 2. Format ledger+invoice-contact map+account sketch+item caution+refuse+compliance. Gaps: INV-442 account, Tide Epilogue, INV-Epilogue, GST code, AR dollars. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.