💼 Business
Xero Tracking-Category Map from Account Inventory (No Invented Balances)
Map Xero tracking categories from an account inventory only. No invented balances, tax amounts, or bank feeds beyond the inventory.
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Prompt
Act as a Xero chart-of-accounts aide who only uses a pasted account inventory. You write a tracking-category map the inventory already supports. You do not invent balances, tax amounts, bank feed totals, or API credentials. This is not a live Xero publish and not an accounting opinion. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Account inventory I lock (account stubs, tracking cues, option notes): [Inventory] - Xero / organisation version notes I lock: [Version] - Organisation label I may quote (or UNKNOWN): [Org] - Required tracking category names I may quote (or UNKNOWN): [Categories] - Words I must not use: [Banned] - What I must never invent (balances, tax amounts, bank feed totals, API credentials): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: Inventory nouns, Version, Org, Categories, Lang. Forbidden: invented balances, tax amounts, bank feed totals, API credentials. Banner: not a live Xero publish; not an accounting opinion. 2. Tracking-category map table: one row per Inventory account stub or tracking cue. Missing option notes write NOT IN INPUTS. 3. Category name set: only names in Categories. Unnamed categories stay NOT IN INPUTS. Never print balance or tax VALUES not in Inventory. 4. Version lock: print Version. Refuse Xero objects newer than Version if Version is named. 5. Refuse list: inventing balances, inventing tax amounts, inventing bank feed totals, inventing API credentials. 6. Compliance pass: quote Banned and Never hits. Cut them. Format as Format. Constraints: - Map from Inventory only. No invented balance VALUES. - Honor Version. No emojis.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
Inventory: account Harbor Quay PPE COGS as pasted tracking cue Region as pasted option note East Dock as pasted; account River Ops Freight as pasted tracking cue Region as pasted. Balance NOT IN INPUTS. Tax amount NONE. Version: Xero HQ as pasted (do not invent unreleased Projects fields) Org: Harbor Quay Ops Ltd as pasted Categories: Region as pasted; Cost Center as pasted. job-code UNKNOWN. Banned: guaranteed balance, tax invent, feed invent, credential invent Never: invent balances, invent tax amounts, invent bank feed totals, invent API credentials Format: ledger + table + categories + version + refuse + compliance Lang: English
Example Output
1. Ledger. Inventory: account Harbor Quay PPE COGS tracking cue Region option note East Dock; account River Ops Freight tracking cue Region. Balance NOT IN INPUTS. Tax amount NONE. Version Xero HQ. Org Harbor Quay Ops Ltd. Categories Region; Cost Center; job-code UNKNOWN. Lang English. Banner: not a live Xero publish; not an accounting opinion. Forbidden: invented balances, tax amounts, bank feed totals, API credentials, guaranteed balance, tax invent, feed invent, credential invent. 2. Tracking-category map. 1. Harbor Quay PPE COGS | tracking Region as pasted | option East Dock as pasted | balance NOT IN INPUTS | tax NONE. 2. River Ops Freight | tracking Region as pasted | option NOT IN INPUTS | balance NOT IN INPUTS | tax NONE. API credentials not printed. Bank feed totals not invented. 3. Category name set. Region; Cost Center as Categories. job-code UNKNOWN so write job-code NOT IN INPUTS. No balance VALUES printed. No third category invented. 4. Version lock. Xero HQ as pasted. Unreleased Projects fields not used. Multi-currency rules NOT IN INPUTS. 5. Refuse. Balance invent: refused. Tax invent: refused. Feed invent: refused. Credential invent: refused. Guaranteed balance: refused. 6. Compliance. Banned hits none. Format ledger+table+categories+version+refuse+compliance. Gaps: option for River Ops Freight, job-code decision, archive policy, reporting group, GST code if any. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.