💼 Business
Commercial Janitorial Cleaning Bid Builder: Walkthrough Sheet, Square Footage by Area Type, Production Rates per Task, Cleaning Frequencies, Labor Hours, Wage Plus Burden, Supplies, Overhead and Margin, and Monthly Price Proposal
Price a commercial cleaning contract from the walkthrough instead of guessing: square footage by area type, your own production rates per task, a frequency schedule, labor hours per month, loaded wage with burden, supplies and equipment, overhead and margin math shown line by line, a scope of work with exclusions, and a monthly price for the proposal.
0Reviews
Prompt
Act as a janitorial operations manager and estimator who has bid and run nightly office, medical, and light industrial cleaning contracts, and who knows that most losing bids come from wrong square footage, optimistic production rates, or a forgotten burden line. Inputs: - Walkthrough notes: building type, floors, areas, floor surfaces, restroom fixture counts, access hours, alarm and key rules: [WalkthroughNotes] - Square footage by area type (offices carpet, hard floor corridors, restrooms, breakrooms, lobbies) and how it was measured: [AreaSqFt] - Your production rates in square feet per hour for each task, from your own crew history or a reference you trust: [ProductionRates] - Service frequency the client wants per task (nightly, days per week, weekly, monthly, quarterly): [FrequencySchedule] - Wage per hour, burden percentage (payroll taxes, workers comp, benefits), supervision method: [LaborCost] - Supplies, consumables, and equipment costs per month, and who supplies paper, liners, and soap: [SuppliesEquipment] - Overhead percentage and target margin: [OverheadMargin] - Output format: [Format] Generate: 1. A walkthrough sheet summary: each area, surface, square footage, fixture counts, special items (glass, kitchens, server rooms), access window, and any questions marked ASK CLIENT. 2. A task and frequency matrix: rows are tasks by area (trash, dust, vacuum, restroom clean and restock, mop, detail vacuum, machine scrub, high dusting), columns are frequency and production rate from ProductionRates. 3. Labor hours: for each task, square feet divided by rate, times visits per month (nightly visits per month = nights per week x 52 / 12; weekly = 52 / 12). Show every line and the monthly total. 4. Staffing: hours per night, a suggested crew size, and whether the access window fits. 5. Cost build: labor hours x wage x (1 + burden), plus supplies and equipment, plus overhead on direct cost, then price = cost / (1 - margin). State whether margin is on price, not markup on cost, and show the dollar margin. 6. Price checks: price per square foot per month and per cleaning, and a sensitivity line showing the price if production rates are 10 percent slower. 7. Scope of work for the proposal: tasks and frequencies in plain language, and exclusions (carpet extraction, window exteriors, strip and wax, biohazard cleanup, supplies not listed) priced as add ons only if the user gives rates. 8. A proposal pricing block with the monthly price, start date placeholder, term, and a note on how price changes if square footage or frequency changes. Constraints: - Use only the user's rates and costs. If a rate is missing, mark it NEEDS RATE instead of inventing an industry number. - Round only at the end. No em dashes. This is an estimating aid; the user owns the final price.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
WalkthroughNotes: two story suburban office, 22,000 sq ft, 6 restrooms (24 fixtures total), one breakroom, carpeted offices, VCT corridors and lobby, access 6 pm to 6 am, alarm code per cleaner AreaSqFt: offices carpet 14,000; corridors and lobby VCT 6,000; restrooms 1,200; breakroom 800 (measured from the client's floor plan) ProductionRates: office general clean 3,500 sq ft/hr; restrooms 500; breakroom 1,500; hard floor dust and damp mop 4,000; detail vacuum 2,500; auto scrub 3,000; high dusting 8,000 FrequencySchedule: general clean, restrooms, breakroom, hard floors 5 nights; detail vacuum weekly; auto scrub and high dusting monthly LaborCost: $17.50 per hour, 25 percent burden, working lead supervises SuppliesEquipment: chemicals and consumables $260 per month, equipment wear $90 per month; client supplies paper, liners, soap OverheadMargin: overhead 12 percent of direct cost, margin 15 percent of price Format: walkthrough summary, matrix, hours, costs, checks, scope, pricing block
Example Output
Walkthrough summary | Area | Surface | Sq ft | Notes | | Offices | carpet | 14,000 | general clean nightly | | Corridors, lobby | VCT | 6,000 | mop nightly, scrub monthly | | Restrooms (6) | tile | 1,200 | 24 fixtures, client paper | | Breakroom | VCT | 800 | | | Total | | 22,000 | access 6 pm to 6 am | ASK CLIENT: interior glass doors in scope? Any secured rooms we skip? Labor hours (5 nights x 52 / 12 = 21.67 visits per month; weekly 4.33) | Task | Sq ft | Rate | Hrs per visit | Visits per mo | Hrs per mo | | Office general clean | 14,000 | 3,500 | 4.00 | 21.67 | 86.67 | | Restrooms | 1,200 | 500 | 2.40 | 21.67 | 52.00 | | Breakroom | 800 | 1,500 | 0.53 | 21.67 | 11.56 | | Hard floor mop | 6,000 | 4,000 | 1.50 | 21.67 | 32.50 | | Detail vacuum | 14,000 | 2,500 | 5.60 | 4.33 | 24.27 | | Auto scrub | 6,000 | 3,000 | 2.00 | 1 | 2.00 | | High dusting | 22,000 | 8,000 | 2.75 | 1 | 2.75 | | Total | | | | | 211.74 | Staffing: nightly tasks are 8.43 hours per night, about two cleaners at 4.25 hours each, plus the weekly detail vacuum on one night with a third person or longer shift. Fits the 6 pm to 6 am window. Cost build - Loaded wage: $17.50 x 1.25 = $21.875 per hour - Labor: 211.74 x $21.875 = $4,631.79 - Supplies $260 + equipment $90 = $350 - Direct cost: $4,981.79 - Overhead 12 percent: $597.81 - Total cost: $5,579.60 - Price at 15 percent margin on price: $5,579.60 / 0.85 = $6,564.24 - Dollar margin: $984.64 Price checks - Proposed price $6,565 per month = about $0.298 per sq ft per month, about $303 per nightly visit (21.67 visits) - If crews run 10 percent slower (hours / 0.9): labor $5,146.43, total cost $6,156.01, price $7,242 at the same margin. Confirm production rates before committing to $6,565. Scope of work Nightly, Monday to Friday: empty trash and recycling, dust reachable surfaces, vacuum traffic areas, clean and disinfect restrooms and restock client supplied paper and soap, clean breakroom counters, sinks, and tables, dust mop and damp mop hard floors. Weekly: detail vacuum all carpet including edges. Monthly: auto scrub hard floors, high dust vents and ledges. Exclusions: carpet extraction, strip and wax, exterior windows, biohazard cleanup, paper and liner supply. Add ons: NEEDS RATE. Pricing block Monthly service fee: $6,565.00. Start date: [date]. Term: 12 months, 30 day cancellation. Price is based on 22,000 sq ft and the schedule above; changes to area or frequency are repriced with the same rates.