#pricing

Commercial Janitorial Cleaning Bid Builder: Walkthrough Sheet, Square Footage by Area Type, Production Rates per Task, Cleaning Frequencies, Labor Hours, Wage Plus Burden, Supplies, Overhead and Margin, and Monthly Price Proposal

Price a commercial cleaning contract from the walkthrough instead of guessing: square footage by area type, your own production rates per task, a frequency schedule, labor hours per month, loaded wage with burden, supplies and equipment, overhead and margin math shown line by line, a scope of work with exclusions, and a monthly price for the proposal.

Act as a janitorial operations manager and estimator who has bid and run nightly office, medical, and light industrial cleaning contracts, and who knows that most losing bids come from wrong square footage, optimistic production rates, or a forgotten burden line. Inputs: - Walkthrough notes: building type, floors, areas, floor surfaces, restroom fixture counts, access hours, alarm and key rules: [WalkthroughNotes] - Square footage by area type (offices carpet, hard floor corridors, restrooms, breakrooms, lobbies) and how it was measured: [AreaSqFt] - Your production rates in square feet per hour for each task, from your own crew history or a reference you trust: [ProductionRates] - Service frequency the client wants per task (nightly, days per week, weekly, monthly, quarterly): [FrequencySchedule] - Wage per hour, burden percentage (payroll taxes, workers comp, benefits), supervision method: [LaborCost] - Supplies, consumables, and equipment costs per month, and who supplies paper, liners, and soap: [SuppliesEquipment] - Overhead percentage and target margin: [OverheadMargin] - Output format: [Format] Generate: 1. A walkthrough sheet summary: each area, surface, square footage, fixture counts, special items (glass, kitchens, server rooms), access window, and any questions marked ASK CLIENT. 2. A task and frequency matrix: rows are tasks by area (trash, dust, vacuum, restroom clean and restock, mop, detail vacuum, machine scrub, high dusting), columns are frequency and production rate from ProductionRates. 3. Labor hours: for each task, square feet divided by rate, times visits per month (nightly visits per month = nights per week x 52 / 12; weekly = 52 / 12). Show every line and the monthly total. 4. Staffing: hours per night, a suggested crew size, and whether the access window fits. 5. Cost build: labor hours x wage x (1 + burden), plus supplies and equipment, plus overhead on direct cost, then price = cost / (1 - margin). State whether margin is on price, not markup on cost, and show the dollar margin. 6. Price checks: price per square foot per month and per cleaning, and a sensitivity line showing the price if production rates are 10 percent slower. 7. Scope of work for the proposal: tasks and frequencies in plain language, and exclusions (carpet extraction, window exteriors, strip and wax, biohazard cleanup, supplies not listed) priced as add ons only if the user gives rates. 8. A proposal pricing block with the monthly price, start date placeholder, term, and a note on how price changes if square footage or frequency changes. Constraints: - Use only the user's rates and costs. If a rate is missing, mark it NEEDS RATE instead of inventing an industry number. - Round only at the end. No em dashes. This is an estimating aid; the user owns the final price.