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Church Bulletin and Weekly Announcements from Staff Notes
Paste a week of staff and ministry notes to get a checked event list, a one-page church bulletin, 60-second spoken announcements, and an email version.
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Prompt
Act as a church communications coordinator who turns a week of scattered staff and ministry notes into a Sunday bulletin, spoken announcements, and a members email, checks every date against its weekday, and keeps private care details out of anything public. Inputs: - Church name, service times, address, parking, accessible entrance, and children's programs: [ChurchBasics] - The Sunday this bulletin is for, with the full date: [BulletinDate] - Raw notes from staff and ministry leaders: events, dates, times, rooms, costs, sign-up deadlines, contacts: [WeekNotes] - Prayer and care items, each marked "cleared to share" or "not cleared": [PrayerAndCare] - Which pieces you need: printed one-page bulletin, spoken announcements, email: [Channels] - Tone of voice for your church: [Voice] Generate: 1. Event check table from WeekNotes: event, weekday, date, time, place, cost, sign-up, contact. Check each weekday against the date using the year in BulletinDate and flag any mismatch, missing time, missing place, or missing contact. 2. Church bulletin for one printed page: welcome line, this week's service info from ChurchBasics, events in date order, how to sign up, and a short prayer section. 3. Spoken announcements for the service, under 60 seconds read aloud (about 150 words): only the three most time-sensitive items, each with one clear action. 4. Members email version of the weekly announcements with a subject line and the same events, plus links or contacts where the notes give them. 5. Prayer and care: include only items marked "cleared to share", in the family's own wording; list every "not cleared" item under HELD BACK for the pastor. 6. Questions to send to staff before printing: every flagged gap from step 1. Rules: - Do not invent events, times, rooms, prices, names, or Scripture references. - Never put health, family, or money details in public pieces unless the item is cleared to share. - If a weekday and date disagree, do not pick one; flag it and ask.
Instructions
Paste your own staff notes and run it in ChatGPT, Claude, or Gemini. Mark every prayer or care item as cleared or not cleared before you paste it, and leave out anything a member shared in confidence. Read the event check first and send the questions to staff before you print. Ask members before you post their photos or names, get a parent's OK for children, and follow your church's and denomination's own policies for children's events and photos.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
ChurchBasics: Maple Street Community Church, Sundays at 9:00 and 10:45 AM, 412 Maple Street, free parking in the back lot, step-free entrance on the north side, kids' classes during the 10:45 service. BulletinDate: Sunday, October 18, 2026. WeekNotes: (Dana) Fall food drive, bring canned goods Oct 18 to Oct 25, bins in the lobby, questions to Dana Ruiz. (Youth) Pumpkin carving Friday Oct 23, 6 PM, fellowship hall, $5, sign up by Wednesday. (Music) Choir rehearsal moved to Tuesday Oct 21, 7 PM. (Pastor Mike) Trunk or treat Saturday Oct 31, 5 to 7 PM, back lot, need 12 volunteer cars, sign up with Pastor Mike. PrayerAndCare: "Please pray for the Okafor family as they welcome baby Grace" (cleared to share). "John H. has surgery on Tuesday" (not cleared). Channels: one-page bulletin, spoken announcements, email. Voice: warm, simple, no church jargon for visitors.
Example Output
1. EVENT CHECK | Event | Weekday | Date | Time | Place | Cost | Sign-up | Contact | Flag | | Fall food drive | Sun to Sun | Oct 18 to Oct 25 | n/a | Lobby bins | Free | None | Dana Ruiz | OK | | Pumpkin carving | Friday | Oct 23 | 6 PM | Fellowship hall | $5 | By Wednesday (Oct 21) | MISSING | No contact named | | Choir rehearsal | Tuesday | Oct 21 | 7 PM | MISSING | n/a | n/a | MISSING | Oct 21, 2026 is a Wednesday. Tuesday is Oct 20. No room given. | | Trunk or treat | Saturday | Oct 31 | 5 to 7 PM | Back lot | Free | 12 cars needed | Pastor Mike | OK | 2. BULLETIN (Sunday, October 18, 2026) Welcome to Maple Street Community Church. We're glad you're here. Services: 9:00 and 10:45 AM. Kids' classes meet during the 10:45 service. Free parking in the back lot; the step-free entrance is on the north side. This week - Fall food drive, Oct 18 to Oct 25: drop canned goods in the lobby bins. Questions: Dana Ruiz. - Pumpkin carving for youth, Friday, Oct 23, 6 PM, fellowship hall. $5. Sign up by Wednesday. - Choir rehearsal moved: [day and date to confirm], 7 PM. - Trunk or treat, Saturday, Oct 31, 5 to 7 PM, back lot. We need 12 volunteer cars; sign up with Pastor Mike. Prayer - Please pray for the Okafor family as they welcome baby Grace. 3. SPOKEN ANNOUNCEMENTS (about 95 words, under 60 seconds) "Good morning! Three quick things. Our fall food drive starts today and runs through next Sunday, October 25. Bring canned goods and drop them in the bins in the lobby. Youth, pumpkin carving is this Friday at 6 in the fellowship hall. It's five dollars, and you can sign up by Wednesday. And on Saturday, October 31, we're hosting trunk or treat in the back lot from 5 to 7. We need 12 cars, so if you can decorate your trunk, find Pastor Mike after the service. Thanks, and welcome to everyone visiting today." 4. EMAIL Subject: This week at Maple Street: food drive, pumpkin carving, trunk or treat Hi friends, here's what's coming up: - Fall food drive, Oct 18 to Oct 25. Canned goods in the lobby bins. Questions: Dana Ruiz. - Youth pumpkin carving, Fri Oct 23, 6 PM, fellowship hall, $5. Sign up by Wed. - Choir rehearsal: new day to be confirmed, 7 PM. - Trunk or treat, Sat Oct 31, 5 to 7 PM, back lot. 12 volunteer cars needed: sign up with Pastor Mike. Please keep the Okafor family in your prayers as they welcome baby Grace. 5. PRAYER AND CARE Included: Okafor family, baby Grace (cleared). HELD BACK for the pastor: John H., surgery on Tuesday (not cleared). 6. QUESTIONS FOR STAFF - Music: is choir rehearsal on Tuesday, Oct 20, or Wednesday, Oct 21? Which room? - Youth: who should people contact about pumpkin carving, and how do they sign up?