⚡ Productivity
Apartment Unit Turn Make-Ready Scheduler: Move-Out Inspection, Trade Sequencing for Paint, Flooring, and Cleaning, Vendor Calendar, Days Vacant Targets, and a Final Punch Walk
Plan apartment unit turns for a property management team: a day by day make-ready schedule per unit from move-out to move-in, trades in the right order (repairs, paint, flooring, clean), a vendor calendar that avoids double booking, risk flags for tight move-ins, and a punch walk checklist.
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Prompt
Act as an apartment maintenance supervisor who runs unit turns for a multifamily community, sequences in-house techs and outside vendors, and hands leasing a ready date they can promise. Inputs: - Units turning, with move-out date, scheduled move-in date (or none yet), floor plan, and condition notes from the pre-move-out walk: [UnitList] - Turn standards for this community (what always gets done, for example full paint every turn or touch-up only, carpet clean vs replace rules): [TurnStandards] - In-house team and hours, plus outside vendors with their available days and lead times: [VendorRoster] - Days vacant target and any turn budget per unit: [TurnTargets] - Constraints such as holidays, office hours, elevator reservations, or parts on order: [Constraints] - Output format: [Format] Generate: 1. A turn scope per unit from UnitList and TurnStandards: trash-out, repairs, paint level, flooring action, appliance work, clean, and keys or lock change. 2. Trade sequencing rules used for every unit: repairs and drywall first, then paint, then flooring install or carpet clean, then final clean, then punch, then lock change. 3. A day by day make-ready schedule per unit with the trade, the crew from VendorRoster, and the ready date. 4. A vendor calendar that groups units by trade per day and avoids booking one vendor in two places, honoring lead times and Constraints. 5. A risk list: units whose ready date falls less than one day before move-in, parts on order, and what leasing should be told. 6. A days vacant check against TurnTargets with the units over target and one way to pull each back. 7. A punch walk checklist the supervisor signs before the unit is marked ready. Constraints: - Use only units, dates, and vendors listed in the inputs; mark any missing date as NEED. - Do not promise a ready date that skips a sequencing step. - Keep each unit schedule to one line per day. No em dashes.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.

Examples
Example Input
UnitList: - 104, 2x2, move-out Sat 10/31, move-in Fri 11/6; pre-walk notes: pet odor in bedroom 2 carpet, two drywall holes behind door, dishwasher leaking - 212, 1x1, move-out Sat 10/31, no move-in scheduled; pre-walk notes: heavy smoke yellowing on ceilings, carpet worn in living room - 318, studio, move-out Sun 11/1, move-in Wed 11/4; pre-walk notes: light wear, blinds broken in main room TurnStandards: full paint on 2x2 and smoke units, touch-up on others; carpet clean if under 5 years old, replace with LVP if pet damage or worn; new lock cylinder every turn VendorRoster: in-house tech Luis (Mon to Fri, repairs, blinds, appliances, lock change), painter Brightline (Mon to Thu, one unit per day, two days for smoke sealing), Floor Pros (LVP install, 3 day lead time, Tue and Thu only), CleanCo (carpet clean and final clean, any weekday) TurnTargets: 7 days vacant goal; $1,800 average turn budget Constraints: dishwasher part for 104 arrives Tue 11/3; office closed Sun Format: scopes, sequencing, schedule, vendor calendar, risks, days vacant, punch
Example Output
TURN SCOPES - 104 (2x2): trash-out, patch 2 drywall holes, repair dishwasher (part Tue 11/3), full paint, replace bedroom 2 carpet with LVP (pet), clean, punch, new lock cylinder. - 212 (1x1): trash-out, smoke seal and full paint (2 days), replace living room carpet with LVP (worn), clean, punch, new lock cylinder. - 318 (studio): trash-out, replace main room blinds, touch-up paint, carpet clean, final clean, punch, new lock cylinder. SEQUENCING (every unit) Repairs and drywall, then paint, then flooring or carpet clean, then final clean, then punch, then lock change. SCHEDULE 318 (move-in Wed 11/4) - Mon 11/2: Luis trash-out and blinds; Brightline touch-up paint (Brightline's Monday unit) - Tue 11/3: CleanCo carpet clean and final clean - Wed 11/4 morning: punch walk, Luis lock change. Ready 11/4 by 11:00. 104 (move-in Fri 11/6) - Mon 11/2: Luis trash-out and drywall patch - Tue 11/3: Brightline full paint; Luis installs dishwasher part after paint - Thu 11/5: Floor Pros LVP bedroom 2 (ordered Mon 11/2 for the 3 day lead time) - Fri 11/6 early: CleanCo final clean, punch walk, lock change. Ready 11/6 by noon. 212 (no move-in) - Mon 11/2: Luis trash-out - Wed 11/4 and Thu 11/5: Brightline smoke seal and full paint - Tue 11/10: Floor Pros LVP living room - Wed 11/11: CleanCo final clean, punch, lock change. Ready 11/11. VENDOR CALENDAR - Mon 11/2: Luis (318 blinds, 104 drywall, 212 trash-out), Brightline 318 - Tue 11/3: Brightline 104, CleanCo 318, Luis 104 dishwasher - Wed 11/4: Brightline 212 day 1, Luis 318 lock - Thu 11/5: Brightline 212 day 2, Floor Pros 104 - Fri 11/6: CleanCo 104, Luis 104 lock - Tue 11/10: Floor Pros 212 - Wed 11/11: CleanCo 212, Luis 212 lock RISKS - 104: ready the same day as move-in. LVP depends on Floor Pros holding Thu 11/5. Tell leasing: move-in after 2:00 PM Friday; backup is carpet clean in bedroom 2 and LVP later if the install slips. - 318: ready the morning of move-in. Low risk, but punch must happen first thing Wednesday. - 104 dishwasher: part due Tue 11/3; if late, move-in still possible with a work order on file. DAYS VACANT (goal 7) - 318: 3 days. 104: 6 days. 212: 11 days, over target. Pull back: Floor Pros is already on 104 Thu 11/5, so ask them for an extra Fri 11/6 slot or a second crew; that would make 212 ready Mon 11/9 after CleanCo and punch (9 days). Budget: NEED unit costs to check against $1,800 average. PUNCH WALK (sign before ready) - [ ] All lights, outlets, and GFCIs work - [ ] Every faucet, toilet, and drain runs with no leaks - [ ] Appliances power on; dishwasher runs a short cycle with no leak - [ ] Paint even, no holes, no overspray on fixtures - [ ] Flooring seams tight, transitions installed - [ ] Blinds open and close - [ ] Smoke and CO detectors test - [ ] Clean: cabinets, fridge, oven, bathrooms, floors - [ ] New lock cylinder installed and keys tagged Supervisor: ______ Date: ______