ChatGPT Prompts for Small Business Owners: 12 to Use Weekly

The best ChatGPT prompts for small business owners start with your real numbers, your customer messages, or the way you already do the work, then ask for one practical output: a monthly review, a reply, a promotion, or a checklist. Below are 12 copy-paste prompts sorted by the jobs owners do every week, plus a flagship prompt that reviews a month of numbers and turns it into a plan.

Fill every [bracket] with your own details. Check any math the model shows, and take tax, legal, and financing questions to your accountant or attorney. This is a planning aid, not financial advice.

Prompts for money and planning

1. Monthly numbers review

Here are this month's and last month's numbers: [sales and main expenses]. Build a table with the change in dollars and percent, show the math, and list three questions these numbers raise.

2. 30 day cash check

My bank balance is [amount], I expect [sales estimate] in the next 30 days, and these bills are due: [bills and dates]. Show money in versus money out and when cash is lowest.

3. Price increase plan

I want to raise prices on [service or product] from [old price] to [new price]. Write a short customer notice, a script for staff questions, and a list of what to watch in the first month.

Prompts for customers

4. Reply to a tough review

A customer left this review: [review]. What actually happened: [facts]. Write a calm public reply under 80 words that thanks them, owns what we can, and invites them to contact us. No arguing.

5. Slow week promotion

Weekday mornings are slow at my [business type]. Suggest three simple offers that fit my margins ([typical margin or cost notes]) and write a short post and email for the best one.

6. Monthly customer email

Write a friendly monthly email for my [business type] customers covering [news, seasonal tip, one offer]. Under 200 words with one clear call to action.

7. Customer FAQ page

Here are the questions customers ask us most: [questions] and our real answers: [answers]. Turn them into a clear FAQ page grouped by topic.

Prompts for operations and hiring

8. Simple checklist from how I do it

Here is how I open the shop each morning, in my own words: [steps]. Turn it into a numbered checklist a new hire can follow, and flag any step that seems missing.

9. Job post for a part time role

Write a job post for a part time [role] at my [business type]: [hours, pay, duties, location]. Keep it honest about the work and easy to read on a phone.

10. Supplier email

Write a polite email to my supplier about [issue: late delivery, price change, quality]. State the facts, what I need, and by when.

11. Weekly staff schedule draft

Here are my staff availabilities: [list] and my busy hours: [hours]. Draft a weekly schedule that covers busy times and list any gaps.

Prompts for growth

12. Quarter goal action plan

My goal for next quarter is [goal]. I can spend [hours] a week on it. Break it into monthly milestones, weekly actions, and one number to track.

Review your month in one pass

The Small Business Owner Prompt: Monthly Numbers Review and Plan goes deeper than prompts 1 and 2. You paste your monthly lines, your cash position, what happened that month, your quarter goal, and the hours you have. It returns a change table with the math shown, profit and gross margin, likely and unexplained drivers, a 30 day cash check, three priorities with a number to watch, one small test, and questions for your accountant. The example on the page reviews a dog grooming salon that launched a mobile van route.

Tips for owners using ChatGPT

• Paste numbers from your books instead of estimates when you can.
• Ask the model to show its math, then check one or two lines yourself.
• Leave out customer names, card details, and anything private.
• Pick one priority a week. A short plan you finish beats a long one you skip.

Related prompts

Signing a shop lease? Compare offers with the Commercial Lease Letter of Intent Comparison prompt. Quoting a bigger job? Try the Business Proposal Writer From Sales Discovery Notes. Mapping a process before you change it? See AI Prompts for Business Analysts. Find more in the Business prompts hub, browse all prompts, or share a prompt that saves you time.