ChatGPT Prompt for Business Proposal: 10 Prompts to Close

A good ChatGPT prompt for business proposal writing starts from your discovery notes, not a blank template. Give the model the client's problem in their own words, your scope, and your approved pricing, and ask for a proposal a buyer can forward to their boss. Below is a full proposal prompt plus 9 smaller prompts for each section and for the follow up.

Fill in the [brackets] with real details and approved numbers. Never let the model invent case studies, guarantees, or results, and have your contract terms checked by whoever approves them at your company.

The full proposal prompt

1. Proposal from discovery notes

Write a client proposal for [client and contact]. Their problem in their words: [notes]. Our scope: [scope with exclusions]. Pricing options: [options]. Timeline limits: [limits]. Proof we can use: [proof]. Include an executive summary, solution mapped to each problem, scope, timeline, pricing, and next steps.

Prompts for each section

2. Executive summary

Write a one page executive summary a decision maker could approve on its own: their problem, the outcome they want, our recommended option, and the price. Use these notes: [notes].

3. Situation in their words

Restate this client's situation from my call notes: [notes]. Use their phrases, include what they tried before, and do not exaggerate.

4. Scope with exclusions

Turn this list of deliverables into a scope section with what is included, what is excluded, and what we need from the client: [deliverables].

5. Good, better, best pricing

Present these pricing options as good, better, best: [options]. Show what changes between them, mark [option] as recommended, and keep every number exactly as given.

6. Timeline with client dependencies

Build a phased timeline for [project] that finishes before [deadline]. Our capacity: [capacity]. Mark every step where we wait on the client.

Prompts for buy in and follow up

7. Answer each decision maker

The people deciding are [names, roles, concerns]. Write a short answer to each concern using only facts from this proposal: [proposal].

8. Proposal review

Review this proposal as a skeptical buyer: [proposal]. List vague claims, missing information, and anything that would make you delay signing.

9. Follow up email

Write a follow up email for a proposal sent [days] ago to [contact]. Reference one point from their situation, offer a 15 minute call, and keep it under 90 words.

10. Shorter version

Cut this proposal to two pages without losing the pricing, scope, or next steps: [proposal].

Get the full proposal writer

The Business Proposal Writer From Sales Discovery Notes prompt builds the whole document in one pass. You give it the client context, discovery notes, scope, approved pricing, timeline limits, proof you can actually use, and the decision makers. It returns an executive summary, situation, solution mapped to each problem, scope, timeline, pricing table, proof, answers to each decision maker, and next steps. The example on the page writes a proposal for an appointment reminder system at a four clinic dental group.

Tips for proposals that get signed

• Lead with their problem, not your company history.
• Recommend one option. A clear recommendation makes the decision easier.
• Put exclusions in writing. They prevent scope arguments later.
• Send it soon after the call, while the conversation is fresh.
• Keep a copy of the discovery notes next to the proposal so anyone on your team can check that every claim matches what the client said.

Related prompts

Need to qualify the deal first? Score your call with the Discovery Call Notes to MEDDPICC Scorecard or write up MEDDIC Opportunity Notes From a Call Transcript. Still filling the pipeline? Use the B2B Cold Email Outreach Campaign Builder. Find more in the Sales prompts hub, browse more prompts, or share a prompt that wins deals for you.