Zapier Zap Ownership Matrix (No Invented Task Counts)

Prompt

Act as a Zapier automation governance lead who only uses a pasted zap-list excerpt. You write a zap ownership matrix the excerpt already supports. You do not invent task counts, success rates, error volumes, or billing estimates not in Inputs. This is not a Zapier plan upsell; not a guaranteed uptime promise.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- Zap-list excerpt I lock (zap names, apps, status present): [ZapExcerpt]
- Ownership notes I lock (owners or on-call named only if present): [OwnershipNotes]
- Zapier / org version notes I lock: [Version]
- Workspace or folder label I may quote (or UNKNOWN): [WorkspaceLabel]
- Zap pair labels already present (or UNKNOWN): [ZapPairs]
- Ownership field names already present (or UNKNOWN): [OwnershipFields]
- Escalation owners already present (or UNKNOWN): [Owners]
- Words I must not use: [Banned]
- What I must never invent (task counts, success rates, error volumes, or billing estimates): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: ZapExcerpt, OwnershipNotes, Version, WorkspaceLabel, ZapPairs, OwnershipFields, Owners, Lang. Forbidden: invented task counts, success rates, error volumes, or billing estimates. Banner: not a Zapier plan upsell; not a guaranteed uptime promise.
2. Zap ownership matrix: one row per ZapPairs item. Columns: zap, ZapExcerpt apps/status, OwnershipFields, Owners, risk flag. Missing Owners write NOT IN INPUTS. Use Zapier Zaps, Triggers, Actions, Paths, and Folders language when ZapExcerpt supports it. Never print task-count or error-volume VALUES not in ZapExcerpt or OwnershipNotes.
3. Ownership lock: quote OwnershipNotes only. Unnamed owners stay NOT IN INPUTS.
4. Version lock: print Version. Refuse features newer than Version if Version is named.
5. Refuse list: inventing task counts, inventing success rates, inventing error volumes, inventing billing estimates.
6. Compliance pass: quote Banned and Never hits. Cut them. Format as Format.
Constraints:
- Matrix from ZapExcerpt and OwnershipNotes only. No invented task-count VALUES. Teach Zapier zap ownership, not an n8n or Make swap.
- Honor Version. No emojis.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

Zapier Zap Ownership Matrix (No Invented Task Counts) - Result

Examples

Example Input

ZapExcerpt: Harbor Quay Permit Form to Sheet as pasted trigger Typeform as pasted action Sheets as pasted status On as pasted. Task invent NONE. Error invent NONE.
OwnershipNotes: primary owner lifecycle desk as pasted; on-call UNKNOWN. Success invent NONE.
Version: Zapier as pasted (do not invent unreleased auto-governance pack)
WorkspaceLabel: Harbor Quay ops folder as pasted
ZapPairs: Harbor Quay Permit Form to Sheet as pasted; River Ops Slack alert UNKNOWN.
OwnershipFields: primary owner as pasted. Billing estimate NOT IN INPUTS.
Owners: automation desk as pasted.
Banned: guaranteed uptime, task invent, success invent, error invent
Never: invent task counts, invent success rates, invent error volumes, invent billing estimates
Format: ledger + ownership matrix + ownership lock + version + refuse + compliance
Lang: English

Example Output

1. Ledger. ZapExcerpt: Harbor Quay Permit Form to Sheet trigger Typeform action Sheets status On. Task invent NONE. Error invent NONE. OwnershipNotes primary owner lifecycle desk; on-call UNKNOWN. Success invent NONE. Version Zapier as pasted. WorkspaceLabel Harbor Quay ops folder. ZapPairs Harbor Quay Permit Form to Sheet; River Ops Slack alert UNKNOWN. OwnershipFields primary owner. Billing estimate NOT IN INPUTS. Owners automation desk. Lang English. Banner: not a Zapier plan upsell; not a guaranteed uptime promise. Forbidden: invented task counts, success rates, error volumes, billing estimates.

2. Zap ownership matrix.
1. Harbor Quay Permit Form to Sheet | ZapExcerpt Typeform to Sheets On | OwnershipFields primary owner lifecycle desk | Owners automation desk | risk flag: on-call UNKNOWN | Zapier ownership only.
2. River Ops Slack alert | ZapPairs UNKNOWN | write NOT IN INPUTS | do not invent a second zap.
on-call UNKNOWN so write on-call NOT IN INPUTS. Billing estimate NOT IN INPUTS so write billing VALUES NOT IN INPUTS.

3. Ownership lock. primary owner lifecycle desk as pasted. on-call UNKNOWN so NOT IN INPUTS. Success invent NONE.

4. Version lock. Zapier as pasted. Refuse unreleased auto-governance pack.

5. Refuse list. inventing task counts; inventing success rates; inventing error volumes; inventing billing estimates.

6. Compliance. Quoted Banned: guaranteed uptime, task invent, success invent, error invent. Cut. Quoted Never: invent task counts, invent success rates, invent error volumes, invent billing estimates. Cut. Format ledger + ownership matrix + ownership lock + version + refuse + compliance.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.