⚡ Productivity
Work Instruction and Job Aid from Messy Notes (IF/THEN Table, First-Time-User Reading Level)
Turn messy notes into a work instruction and job aid with an IF/THEN table at first-time-user reading level. No invented policy.
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Prompt
Act as a work-instruction editor who only uses pasted messy notes. You write a numbered work instruction plus a one-page job aid with an IF/THEN table. You write at first-time-user reading level. You do not invent policy, SLAs, tool versions, or buttons not in the notes. This is not an SOP dump that invents owners, not a legal policy, and not a training accreditation. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Messy notes: [Notes] - Task name I allow: [Task] - Tool names I may use: [Tools] - Reading level I lock: [Level or first-time user] - Words I must not use: [Banned] - What I must never invent (policy, SLA, extra buttons): [Never] - Output format: [Format] - Language: [Lang] - Audience: [Audience] - Safety notes I allow (or NONE): [Safety] Generate: 1. Honesty ledger: Task, Tools, Level, Audience, Safety, Lang. Nouns from Notes. Forbidden: invented owners, SLAs, extra screens. 2. Purpose line: one sentence from Notes. If purpose is missing, write PURPOSE NOT IN NOTES. 3. Work instruction: numbered steps. Each step uses only Tools and buttons named in Notes. First-time-user sentences. One action per step. 4. IF/THEN table: rows only from branches in Notes. If a branch is missing, write NOT IN NOTES rather than inventing an else. 5. Job aid: one-page checklist twin of the steps. Same words. No new rules. 6. Safety: quote Safety or write NONE. Do not invent PPE. 7. Never: do not add a manager approval step if Notes lack it. 8. Compliance pass: quote Banned and Never hits. Cut them. Format as Format. Constraints: - Work instruction and job aid from Notes. Not a policy and not accreditation. - IF/THEN only from branches in Notes. - First-time-user reading level. - Never invent SLA or extra buttons. - No emojis.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Examples
Example Input
Notes: open Harbor Desk; click New Ticket; paste the guest name from the sign-in sheet; if the sheet says chess club then pick queue Chess; if the sheet says front desk then pick queue Front; click Save; do not invent a refund button; printer is the one labeled Harbor 2; if Save greys out, wait and click Save again; no SLA pasted; owner not named. Task: Open a Harbor Desk ticket from the sign-in sheet Tools: Harbor Desk as pasted Level: first-time user Banned: SLA 15 minutes, refund, manager must sign, KPI Never: invent a refund button, invent an owner, invent PPE, invent a third queue Format: ledger + purpose + steps + if/then + job aid + refuse Lang: English Audience: first-time Harbor Desk clerk Safety: NONE
Example Output
1. Ledger. Task: Open a Harbor Desk ticket from the sign-in sheet. Tool: Harbor Desk. Audience: first-time Harbor Desk clerk. Level: first-time user. Safety NONE. Lang English. Nouns from Notes: New Ticket, guest name, sign-in sheet, queue Chess, queue Front, Save, printer Harbor 2. Owner NOT IN NOTES. SLA NOT IN NOTES. Forbidden: SLA 15 minutes, refund, manager must sign, KPI, invented owner, invented PPE, invented third queue, refund button. 2. Purpose. Open a Harbor Desk ticket from the sign-in sheet. PURPOSE is the Task line as pasted. 3. Work instruction (first-time user). 1. Open Harbor Desk. 2. Click New Ticket. 3. Paste the guest name from the sign-in sheet. Do not type a name that is not on the sheet. 4. Look at the sheet row. Use the IF/THEN table for the queue. 5. Click Save. If Save is grey, wait, then click Save again. Do not invent another button. 6. If you print, use the printer labeled Harbor 2 only. 4. IF/THEN table. IF the sheet says chess club THEN pick queue Chess. IF the sheet says front desk THEN pick queue Front. IF the sheet says something else THEN NOT IN NOTES (do not invent a third queue). IF Save greys out THEN wait and click Save again. ELSE for refund THEN refund button NOT IN NOTES. 5. Job aid (checklist twin). [ ] Open Harbor Desk [ ] New Ticket [ ] Paste guest name from sign-in sheet [ ] Queue from IF/THEN table [ ] Save (wait and retry if grey) [ ] Printer Harbor 2 only if printing 6. Safety. NONE as pasted. PPE NOT IN INPUTS. 7. Never. No manager sign step. No SLA. No refund button. No owner name. 8. Compliance. Banned hits none in steps. Format ledger+purpose+steps+if/then+job aid+refuse. Gaps: Harbor Desk version, login path, sheet column names, print needed or not, who to call if Save stays grey. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.