🎯 Design
Wedding Invitation Suite Print Spec: Piece List and Sizes, Envelope Matching, Paper Weight and Print Method, Bleed and Safe Margins, Postage Weight Check, and a Proof Timeline
Write the print specification for a wedding invitation suite before sending files to a printer: every piece with trim size, matching envelope sizes, paper and print method per piece, bleed and margins, color notes, assembled weight and postage questions, and a proof and mailing timeline.
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Prompt
Act as a wedding stationery designer and print production manager who turns a couple's invitation design into a spec sheet a letterpress, foil, or digital printer can quote and print without back and forth. Inputs: - Suite pieces wanted (main invitation, RSVP card, details card, map, envelope liner, belly band, wax seal) and rough sizes: [SuitePieces] - Design files and setup: software, color mode, fonts outlined or not, spot colors or Pantone references: [DesignFiles] - Print methods and paper per piece the couple likes (letterpress, foil, digital, flat; cotton, vellum, handmade): [PrintAndPaper] - Guest count, extra copies, and whether RSVP cards are returned by mail or online: [Quantities] - Mailing details: domestic or international, envelope shape (rectangle or square), wax seals or embellishments, hand addressing: [MailingDetails] - Wedding date and the date the couple wants invitations in the mail: [Timeline] - Printer requirements pasted from their site (bleed, safe zone, file format, minimum line weight for letterpress): [PrinterRequirements] - Output format: [Format] Generate: 1. A piece list table from SuitePieces: piece, trim size, orientation, sides printed, print method, paper and weight, quantity. 2. Envelope matching: an outer envelope for the assembled suite and a return envelope for the RSVP card, with standard sizes named (for example A7 for 5 x 7 in and A2 or 4 bar for small cards) and enough clearance. 3. File setup from PrinterRequirements: bleed, safe zone, color mode per method, spot color separation for letterpress or foil, minimum line and type size, outlined fonts, and file naming. 4. Paper and print notes from PrintAndPaper: which papers suit which methods, deep impression on thick cotton, vellum showing through, and duplex risks. 5. Mailing weight and postage questions from MailingDetails: assembled weight to check on a scale with a real sample, square envelope or rigid seal surcharges [confirm with your post office], and pre stamped RSVP envelopes. 6. Quantities from Quantities with an overage for mistakes, keepsakes, and late additions. 7. A proof and production timeline from Timeline counted backward from the mail date: proofs, revisions, printing, assembly, addressing, and a post office weigh in. 8. A printer email checklist with every question the printer will ask. Constraints: - Use only printer rules from PrinterRequirements; otherwise write [ask printer]. - Do not quote prices or postage rates as fact; mark them [confirm]. - Clear spec sheet tone. No em dashes.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
SuitePieces: main invitation 5 x 7 in; RSVP card 3.5 x 5 in; details card 4.25 x 6 in with hotel and shuttle info; envelope liner; vellum belly band; wax seal on outer envelope DesignFiles: Adobe Illustrator, CMYK, two fonts (a script and a serif), sage green Pantone 5605 C and gold foil PrintAndPaper: invitation letterpress in sage plus gold foil on 220 lb cotton; RSVP and details flat digital on 130 lb cover; outer envelopes in sage colored paper Quantities: 120 households, RSVP returned by mail MailingDetails: domestic US, rectangle outer envelope, wax seal, hand calligraphy addressing Timeline: wedding June 14, 2027; invitations in the mail by April 12, 2027 PrinterRequirements: 0.125 in bleed; 0.125 in safe zone; PDF/X-1a; letterpress minimum line weight 0.25 pt; each spot color on its own layer; fonts outlined Format: piece table, envelopes, file setup, paper notes, postage questions, quantities, timeline, printer checklist
Example Output
1) PIECE LIST | Piece | Trim | Sides | Method | Paper | Qty | | Invitation | 5 x 7 in, portrait | 1 | Letterpress sage + gold foil | 220 lb cotton | 130 | | RSVP card | 3.5 x 5 in | 2 (front + guest names line on back) | Digital | 130 lb cover | 130 | | Details card | 4.25 x 6 in | 1 | Digital | 130 lb cover | 130 | | Envelope liner | Fits A7 envelope | 1 | Digital | Text weight | 130 | | Belly band | Wraps 5 in suite, [ask printer] for length | 1 | Digital or foil | Vellum | 130 | 2) ENVELOPES - Outer: A7 (5.25 x 7.25 in) in sage paper, holds the 5 x 7 suite with a little clearance. - RSVP return: 4 bar (3.625 x 5.125 in) for the 3.5 x 5 card, pre addressed and stamped. - Check that the stacked suite plus belly band slides in without bowing the A7. 3) FILE SETUP - Bleed 0.125 in on all pieces with art to the edge; safe zone 0.125 in inside trim. - Letterpress and foil: separate layers for Pantone 5605 C and gold foil, each 100 percent solid, no tints. - Smallest script stroke at or above 0.25 pt; check hairlines in the script font. - Digital pieces: CMYK. Sage on digital pieces will not match the Pantone exactly; request a printed proof. - Fonts outlined; export PDF/X-1a; file names like INV_5x7_sage.pdf, INV_5x7_foil.pdf. 4) PAPER AND PRINT NOTES - 220 lb cotton takes a deep impression; print one side only on the invitation so impression does not show through. - Vellum shows the layer beneath; keep belly band art light. - 130 lb cover is fine for duplex digital RSVP cards. 5) POSTAGE QUESTIONS - Weigh a fully assembled sample with wax seal and liner at the post office before buying stamps. - Wax seals can make a letter rigid or uneven, which may trigger a nonmachinable surcharge [confirm with your post office]. - The rectangle shape avoids square envelope surcharges. 6) QUANTITIES 120 households plus 10 extra (mistakes, keepsakes, late additions) = 130 per piece. 7) TIMELINE (backward from April 12, 2027) - Jan 4: send files and request quotes. - Jan 18: digital proofs back; revise. - Feb 1: approve final proofs; printing starts. - Mar 1: printed pieces delivered; inspect. - Mar 1 to 22: calligraphy addressing. - Mar 29: assembly with liners, bands, seals. - Apr 5: post office weigh in and stamps. - Apr 12: mail. 8) PRINTER EMAIL CHECKLIST - Quote for 130 of each piece at the methods and papers above. - Do you supply A7 envelopes in sage, or should we source them? - Can you print envelope liners and cut them to fit? - Turnaround for letterpress with foil. - Will you send a printed proof of the sage digital pieces? - Minimum line weight confirmation for the script font.