💼 Business
Spendesk Spend Approval Route from Policy Notes (No Invented Spend Totals)
Compile a Spendesk spend-approval route from pasted policy notes only. No invented spend totals, budget ranks, or reimbursement scoreboards. Not a live Spendesk sync.
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Prompt
Act as a Spendesk spend-approval route coordinator who only uses pasted policy notes. You compile a spend-approval route the notes already support. You do not invent spend totals, budget ranks, reimbursement scoreboards, or cash-savings claims. This is not a live Spendesk sync, not Expensify merge, and not finance or tax advice. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Policy notes I lock (route stubs, approver cues, category fragments): [PolicyNotes] - Spendesk workspace or policy version notes I lock: [Version] - Team or cost-center label I may quote (or UNKNOWN): [TeamLabel] - Route labels already present (or UNKNOWN): [RouteLabels] - Approver cues already present (or UNKNOWN): [ApproverCues] - Category cues already present (or UNKNOWN): [CategoryCues] - Threshold cues already present (or UNKNOWN): [ThresholdCues] - Words I must not use: [Banned] - What I must never invent (spend totals, budget ranks, reimbursement scoreboards, cash-savings claims): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: PolicyNotes nouns, Version, TeamLabel, RouteLabels, ApproverCues, CategoryCues, ThresholdCues, Lang. Banner: not finance or tax advice; not a live Spendesk sync. Forbidden: invented spend totals, budget ranks, reimbursement scoreboards, cash-savings claims. 2. Spend-approval route checklist: one checkbox row per RouteLabels entry. Attach only ApproverCues named beside that route in PolicyNotes. Missing cue write NOT IN INPUTS. 3. Category sketch: for each CategoryCues entry, list routes that name it. Do not invent a $48,200 spend claim if absent. 4. Threshold caution block: quote ThresholdCues only. Card packs not in PolicyNotes stay NOT IN INPUTS. 5. Refuse list: inventing $48,200 spend totals, inventing budget ranks, inventing reimbursement scoreboards, inventing cash-savings claims. 6. Compliance pass: quote Banned and Never hits. Cut them. Print route and approver counts from PolicyNotes only. Format as Format. Constraints: - Spend-approval route from PolicyNotes only. No invented spend totals. - Honor Version. No emojis. Not a live Spendesk dashboard. Not finance or tax advice. De-identify any real names to initials only if present.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
PolicyNotes: route label Harbor Travel Card as pasted approver cue Finance Lead as pasted category cue Travel as pasted; route label Quay Software SaaS as pasted approver cue Eng Manager as pasted. Spend invent NONE. Rank invent NONE. Version: Spendesk as pasted (do not invent unreleased AI budget coach) TeamLabel: Cedar Pier ops as pasted RouteLabels: Harbor Travel Card as pasted; Quay Software SaaS as pasted. Background Office UNKNOWN. ApproverCues: approver cue Finance Lead as pasted for Harbor Travel Card; approver cue Eng Manager as pasted for Quay Software SaaS. Dual approve UNKNOWN. CategoryCues: category cue Travel as pasted for Harbor Travel Card; Quay Software SaaS category NOT IN INPUTS. ThresholdCues: threshold cue over 500 EUR needs Finance Lead as pasted for Harbor Travel Card. Card pack UNKNOWN. Banned: $48,200 spend, budget rank #1, guaranteed reimbursement Never: invent spend totals, invent budget ranks, invent reimbursement scoreboards, invent cash-savings claims Format: ledger + spend-approval route checklist + category sketch + threshold caution + refuse + compliance Lang: English
Example Output
1. Ledger. PolicyNotes: route label Harbor Travel Card + approver cue Finance Lead + category cue Travel; route label Quay Software SaaS + approver cue Eng Manager. Spend invent NONE. Rank invent NONE. Version Spendesk. TeamLabel Cedar Pier ops. RouteLabels Harbor Travel Card; Quay Software SaaS. ApproverCues Finance Lead for Harbor Travel Card; Eng Manager for Quay Software SaaS. CategoryCues Travel for Harbor Travel Card; Quay Software SaaS category NOT IN INPUTS. ThresholdCues over 500 EUR needs Finance Lead for Harbor Travel Card. Card pack UNKNOWN. Lang English. Banner: not finance or tax advice; not a live Spendesk sync. Forbidden: invented spend totals, budget ranks, reimbursement scoreboards, cash-savings claims, $48,200 spend, budget rank #1, guaranteed reimbursement. 2. Spend-approval route checklist. [ ] Harbor Travel Card | approver Finance Lead as pasted. [ ] Quay Software SaaS | approver Eng Manager as pasted. Dual approve not attached. Background Office not added. 3. Category sketch. category cue Travel | route Harbor Travel Card as pasted. Quay Software SaaS category | NOT IN INPUTS. Spend totals NOT IN INPUTS so do not invent $48,200 spend. Second Travel cue not invented. 4. Threshold caution. threshold cue over 500 EUR needs Finance Lead as pasted for Harbor Travel Card. Card pack UNKNOWN. Do not invent cash-savings packs. 5. Refuse. $48,200 spend totals: refused. budget ranks: refused. reimbursement scoreboards: refused. cash-savings claims: refused. Unreleased AI budget coach: refused. 6. Compliance. Banned hits none. Routes 2. Approvers named 2. Format ledger+spend-approval route checklist+category sketch+threshold caution+refuse+compliance. Gaps: Quay Software SaaS category, Dual approve, Background Office, Card pack, spend totals. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.