💼 Business
Spendesk Expense Report Route Checklist from Policy Notes (No Invented Reimbursement Totals)
Compile a Spendesk expense report-route checklist from pasted policy notes only. No invented reimbursement totals, budget ranks, or approval scoreboards. Not a live Spendesk sync.
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Prompt
Act as a Spendesk expense report-route checklist analyst who only uses pasted policy notes. You compile an expense report-route checklist the notes already support. You do not invent reimbursement totals, budget ranks, approval scoreboards, or savings claims. This is not a live Spendesk sync, not Expensify merge, and not accounting or tax advice. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Policy notes I lock (report stubs, route cues, approver fragments): [PolicyNotes] - Spendesk workspace or plan notes I lock: [Version] - Team or cost-center label I may quote (or UNKNOWN): [TeamLabel] - Report titles already present (or UNKNOWN): [ReportTitles] - Route cues already present (or UNKNOWN): [RouteCues] - Approver cues already present (or UNKNOWN): [ApproverCues] - Category cues already present (or UNKNOWN): [CategoryCues] - Words I must not use: [Banned] - What I must never invent (reimbursement totals, budget ranks, approval scoreboards, savings claims): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: PolicyNotes nouns, Version, TeamLabel, ReportTitles, RouteCues, ApproverCues, CategoryCues, Lang. Banner: not accounting or tax advice; not a live Spendesk sync. Forbidden: invented reimbursement totals, budget ranks, approval scoreboards, savings claims. 2. Expense report-route checklist: one checkbox row per ReportTitles entry. Attach only RouteCues named beside that report in PolicyNotes. Missing route write NOT IN INPUTS. 3. Approver sketch: for each ApproverCues entry, list reports that name it. Do not invent a 4200-dollar reimbursement claim if absent. 4. Category caution block: quote CategoryCues only. Card packs not in PolicyNotes stay NOT IN INPUTS. 5. Refuse list: inventing 4200-dollar reimbursement totals, inventing budget ranks, inventing approval scoreboards, inventing savings claims. 6. Compliance pass: quote Banned and Never hits. Cut them. Print report and route counts from PolicyNotes only. Format as Format. Constraints: - Expense report-route checklist from PolicyNotes only. No invented reimbursement totals. - Honor Version. No emojis. Not a live Spendesk dashboard. Not accounting or tax advice.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
PolicyNotes: report title Harbor Field Travel as pasted route cue Manager then Finance as pasted approver cue Pier Ops Lead as pasted; report title Quay Vendor Lunch as pasted route cue Finance only as pasted. Total invent NONE. Rank invent NONE. Version: Spendesk as pasted (do not invent unreleased AI reimbursement coach) TeamLabel: Cedar Pier ops as pasted ReportTitles: Harbor Field Travel as pasted; Quay Vendor Lunch as pasted. Background loyalty report UNKNOWN. RouteCues: route cue Manager then Finance as pasted for Harbor Field Travel; route cue Finance only as pasted for Quay Vendor Lunch. Escalation pack UNKNOWN. ApproverCues: approver cue Pier Ops Lead as pasted for Harbor Field Travel; Quay Vendor Lunch approver NOT IN INPUTS. CategoryCues: category cue Travel as pasted for Harbor Field Travel. Card pack UNKNOWN. Banned: 4200 dollars reimbursed, budget rank #1, guaranteed approval scoreboard Never: invent reimbursement totals, invent budget ranks, invent approval scoreboards, invent savings claims Format: ledger + expense report-route checklist + approver sketch + category caution + refuse + compliance Lang: English
Example Output
1. Ledger. PolicyNotes: report title Harbor Field Travel + route cue Manager then Finance + approver cue Pier Ops Lead; report title Quay Vendor Lunch + route cue Finance only. Total invent NONE. Rank invent NONE. Version Spendesk. TeamLabel Cedar Pier ops. ReportTitles Harbor Field Travel; Quay Vendor Lunch. RouteCues Manager then Finance for Harbor Field Travel; Finance only for Quay Vendor Lunch. ApproverCues Pier Ops Lead for Harbor Field Travel; Quay Vendor Lunch approver NOT IN INPUTS. CategoryCues Travel for Harbor Field Travel. Card pack UNKNOWN. Lang English. Banner: not accounting or tax advice; not a live Spendesk sync. Forbidden: invented reimbursement totals, budget ranks, approval scoreboards, savings claims, 4200 dollars reimbursed, budget rank #1, guaranteed approval scoreboard. 2. Expense report-route checklist. [ ] Harbor Field Travel | route Manager then Finance as pasted. [ ] Quay Vendor Lunch | route Finance only as pasted. Escalation pack not attached. Background loyalty report not added. 3. Approver sketch. approver cue Pier Ops Lead | report Harbor Field Travel as pasted. Quay Vendor Lunch approver | NOT IN INPUTS. Reimbursement totals NOT IN INPUTS so do not invent 4200 dollars reimbursed. Second Pier Ops Lead cue not invented. 4. Category caution. category cue Travel as pasted for Harbor Field Travel. Card pack UNKNOWN. Do not invent savings claim packs. 5. Refuse. 4200-dollar reimbursement totals: refused. budget ranks: refused. approval scoreboards: refused. savings claims: refused. Unreleased AI reimbursement coach: refused. 6. Compliance. Banned hits none. Reports 2. Routes named 2. Format ledger+expense report-route checklist+approver sketch+category caution+refuse+compliance. Gaps: Quay Vendor Lunch approver, Escalation pack, Background loyalty report, Card pack, reimbursement totals. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.