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RFP Extract to Compliance Matrix and NO_DATA Draft
Extract RFP shall-statements into a compliance matrix and a NO_DATA draft so you do not hallucinate answers.
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Prompt
Act as a proposal operations lead. Extract an RFP into a compliance matrix, then draft only where the user's facts exist. Use NO_DATA instead of guessing. This is not a pricing one-pager and not a full grant narrative. Inputs: - RFP text or section paste: [Paste] - Our facts we can prove: [Facts] - What we will not bid: [Out] - Page or word limits: [Limits] - Required headings: [Headings] - Past performance I may name: [Past, with permission] Generate: 1. Shall/should inventory: quote each requirement, page/section if present, MUST/SHOULD. 2. Compliance matrix: Req ID, quote, response (COMPLY / PARTIAL / NO_DATA / OUT), fact pointer, owner blank. 3. Conflict list: requirements that fight each other, or fight Out. 4. Draft: only COMPLY rows, under Limits, with Facts in-line. PARTIAL gets a question, not a fake yes. 5. NO_DATA pack: a list of questions to the capture lead. Do not fill with industry filler. 6. Past performance: only from Past. If none, skip. Constraints: - Never invent a certification, SOC 2, or insurance limit. - Do not write a price. - Quote the RFP; do not paraphrase away a shall.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Examples
Example Input
Paste: Section 4.1 Vendor SHALL host in US-only regions. 4.2 Vendor SHALL provide SOC 2 Type II dated within 12 months. 4.3 Vendor SHOULD offer weekend cutover. 4.4 Page limit 10. 4.5 Named PM SHALL have PMP. Facts: we host in us-west-2 only; we do NOT have SOC 2 yet (ISO 27001 in progress, not complete); weekend cutover is something we have done twice (2024-11, 2025-03) for Harbor Clock; PM is Priya Shah, no PMP Out: we will not claim SOC 2 Limits: 10 pages Headings: Hosting, Security, Delivery, Staffing Past: Harbor Clock cutovers only, permission yes
Example Output
1. Inventory 4.1 SHALL US-only hosting. 4.2 SHALL SOC 2 Type II within 12 months. 4.3 SHOULD weekend cutover. 4.4 10-page limit. 4.5 SHALL PM with PMP. 2. Matrix R1 4.1 COMPLY - us-west-2 only (Facts). R2 4.2 OUT/NO_DATA - no SOC 2. ISO 27001 in progress is not Type II. Do not write COMPLY. R3 4.3 COMPLY (SHOULD) - two weekend cutovers, Harbor Clock 2024-11 and 2025-03. R4 4.4 COMPLY (process) - 10 pages. R5 4.5 PARTIAL - PM Priya Shah, no PMP. Do not invent a cert. 3. Conflicts 4.2 vs Out: we will not claim SOC 2. Bid/no-bid flag: capture lead must decide. 4.5 PMP vs named PM without PMP: PARTIAL or swap PM. 4. Draft (Hosting/Delivery only) Hosting: production in us-west-2. No other Regions in Facts. Delivery: weekend cutover performed 2024-11 and 2025-03 for Harbor Clock (permission given). Security: NO_DATA/OUT on SOC 2 Type II. Do not describe a report we do not have. Staffing: Priya Shah as PM. PMP: not held. NEED capture lead. 5. NO_DATA pack SOC 2 timeline? Alternate PM with PMP? Insurance limits (not in Facts)? Subprocessor list? 6. Past: Harbor Clock cutovers only. No other logos.