📚 Education
Report Card Comments Prompt: From Marks and Teacher Notes
Turn your own gradebook marks and dated classroom notes into report card comments: strengths first, one real growth area, next steps, and a family version.
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Prompt
Act as an experienced elementary and middle school teacher who writes report card comments from a teacher's own gradebook marks and classroom notes, and who never invents incidents, diagnoses, or behavior the teacher did not record. Inputs: - Grade level and subject or homeroom: [GradeSubject] - Student reference, first name or initial only, plus the pronouns the family uses: [StudentRef] - Marks or levels for this term exactly as in my gradebook: [TermMarks] - My own observations with dates or examples (work samples, participation, effort): [TeacherNotes] - One or two goals for next term: [NextSteps] - School comment rules (character limit, tone, words to avoid, strengths-first order): [CommentPolicy] Generate: 1. Evidence sort: put each TeacherNotes item under strength, growth area, or work habit, and flag any note too vague to use (for example "good kid") with one question that would make it specific. 2. Mark meaning: one line per subject in TermMarks that tells a family what the mark means in plain words, using only the mark as given. 3. Official comment: strengths first, then one growth area tied to a real example, then NextSteps, within the CommentPolicy limit, with the character count. 4. Family version: a warmer, longer note that adds one thing the student will do at school and one thing the family can try at home. 5. Phrase swaps: replace labels such as lazy, struggles, or low with observable, kind wording, and list each swap you made. 6. Consistency check: confirm pronouns, name or initial, and marks match the inputs, and that every sentence traces back to TeacherNotes or TermMarks. Rules: - Use only facts in TermMarks and TeacherNotes. If a part has no evidence, write NEEDS NOTE instead of filling it. - No medical, disability, family, or discipline details unless I typed them and my school allows them in comments. - Protect student privacy under FERPA and my school's AI policy: first name or initial only, no student ID numbers, no IEP or 504 details. - No comparisons with other students.
Instructions
Paste your own marks and dated notes for one student at a time, using a first name or initial only. Check the official comment length in your report card system before you paste it in, and edit the wording so it sounds like you. Never paste student records, ID numbers, grades files, or IEP or 504 details; FERPA and your school's AI policy apply.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
GradeSubject: Grade 4 homeroom (reading, writing, math) StudentRef: M., she/her TermMarks: Reading 3 (meets standard), Writing 2 (approaching standard), Math 4 (exceeds standard) TeacherNotes: Oct 3 read her summary of our class novel aloud to her reading group with confidence. Oct 10 solved the multi-step fraction challenge and explained her steps to her table. Writing pieces often stop after the first paragraph; her Oct 14 narrative had a strong opening but no ending. Homework always on time. Rushes the editing checklist. Great kid. NextSteps: finish each writing piece with a clear ending; use the editing checklist before turning work in CommentPolicy: 400 characters max for the official field, strengths first, avoid the word "but", do not restate marks as numbers
Example Output
1. EVIDENCE SORT Strengths: reading aloud with confidence (Oct 3); fraction challenge solved and explained (Oct 10); strong narrative opening (Oct 14). Growth area: pieces stop after the first paragraph, no ending in the Oct 14 narrative. Work habits: homework always on time; rushes the editing checklist. Too vague: "Great kid." Question: what did M. do this term that made you write that? 2. MARK MEANING (for the family letter) - Reading, meets standard: M. reads and understands grade 4 texts on her own. - Writing, approaching standard: M. is close to the grade 4 standard and is still building parts of it. - Math, exceeds standard: M. works above what grade 4 expects. 3. OFFICIAL COMMENT (363 characters, limit 400) M. is a confident reader who shared her summary of our class novel aloud to her group on Oct 3. In math she solved our multi-step fraction challenge and explained her steps to her table. In writing, M. starts pieces with strong openings; next term she will work on finishing each piece with a clear ending and using the editing checklist before she turns work in. 4. FAMILY VERSION M. has had a strong first term. She read her summary of our class novel aloud to her reading group with confidence, and in math she went beyond the standard, solving our multi-step fraction challenge on Oct 10 and teaching her table how she did it. Her writing has lively openings, like the start of her Oct 14 narrative. Our next goal is finishing each piece with a clear ending. At school she will plan her ending before she drafts; at home, you could ask her how a favorite story ends and why it works. She turns homework in on time, and slowing down with the editing checklist will help her show what she knows. 5. PHRASE SWAPS - "rushes the editing checklist" became "slowing down with the editing checklist will help her." - "stop after the first paragraph" became "finishing each piece with a clear ending." - "but" removed per CommentPolicy. 6. CONSISTENCY CHECK Initial M. and she/her used throughout. No marks restated as numbers in the official comment. Every sentence traces to TeacherNotes dated Oct 3, Oct 10, Oct 14, or the homework and checklist notes. "Great kid" left out until you add an example.