💼 Business
Ramp Expense Approval Route from Policy Notes (No Invented Payment Totals)
Compile a Ramp expense approval route from pasted policy notes only. No invented payment totals, reimbursement averages, or spend ranks. Not accounting advice.
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Prompt
Act as a Ramp spend-ops analyst who only uses pasted policy notes. You compile an expense approval route the notes already support. You do not invent payment totals, reimbursement averages, spend ranks, or card-limit claims. This is not accounting advice, not a live Ramp Approvals sync, and not a tax filing service. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Policy notes I lock (approval steps, expense cues, category cues): [PolicyNotes] - Ramp workspace notes I lock: [Version] - Entity or team label I may quote (or UNKNOWN): [EntityLabel] - Approval step cues already present (or UNKNOWN): [ApprovalSteps] - Expense category cues already present (or UNKNOWN): [ExpenseCues] - Threshold cues already present (or UNKNOWN): [ThresholdCues] - Exception cues already present (or UNKNOWN): [ExceptionCues] - Words I must not use: [Banned] - What I must never invent (payment totals, reimbursement averages, spend ranks, card-limit claims): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: PolicyNotes nouns, Version, EntityLabel, ApprovalSteps, ExpenseCues, ThresholdCues, ExceptionCues, Lang. Forbidden: invented payment totals, reimbursement averages, spend ranks, card-limit claims. 2. Approval checklist: one checkbox row per ApprovalSteps entry. Mark expense attach only when ExpenseCues says so. Missing threshold write NOT IN INPUTS. 3. Route map table: for each ExpenseCues entry, attach only ApprovalSteps and ThresholdCues named beside it in PolicyNotes. Do not invent a $12,400 payment total if absent. 4. Exception caution block: quote ExceptionCues only. Multi-entity packs not in PolicyNotes stay NOT IN INPUTS. 5. Refuse list: inventing $12,400 payment totals, inventing 9-day reimbursement averages, inventing spend rank #1, inventing card-limit claims. 6. Compliance pass: quote Banned and Never hits. Cut them. Print approval-step and expense-cue counts from PolicyNotes only. Format as Format. Constraints: - Expense approval route from PolicyNotes only. No invented payment totals. - Honor Version. No emojis. Not a live Ramp Approvals dashboard. Not accounting advice.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
PolicyNotes: approval step Manager Review as pasted; expense cue Quay Travel Meals as pasted. Payment total invent NONE. Reimbursement invent NONE. Version: Ramp web as pasted (do not invent unreleased AI spend coach) EntityLabel: Harbor Quay Ops as pasted ApprovalSteps: Manager Review as pasted. Finance Signoff UNKNOWN. ExpenseCues: Quay Travel Meals as pasted. Cedar Equipment UNKNOWN. ThresholdCues: Quay Travel Meals threshold cue over $75 as pasted. Cedar Equipment threshold UNKNOWN. ExceptionCues: weekend travel exception labeled Quay Weekend as pasted. Multi-entity pack UNKNOWN. Banned: $12,400 payment total, 9-day reimbursement, guaranteed spend rank #1 Never: invent payment totals, invent reimbursement averages, invent spend ranks, invent card-limit claims Format: ledger + approval checklist + route map + exception caution + refuse + compliance Lang: English
Example Output
1. Ledger. PolicyNotes: approval step Manager Review; expense cue Quay Travel Meals. Payment total invent NONE. Reimbursement invent NONE. Version Ramp web. EntityLabel Harbor Quay Ops. ApprovalSteps Manager Review. ExpenseCues Quay Travel Meals. ThresholdCues over $75 beside Quay Travel Meals. ExceptionCues Quay Weekend. Multi-entity pack UNKNOWN. Lang English. Forbidden: invented payment totals, reimbursement averages, spend ranks, card-limit claims, $12,400 payment total, 9-day reimbursement, guaranteed spend rank #1. Not accounting advice. De-identify any personal cardholder IDs if they appear later. 2. Approval checklist. [ ] Manager Review as pasted. Threshold for Quay Travel Meals over $75 as pasted. Finance Signoff not listed. 3. Route map table. Quay Travel Meals | approval Manager Review as pasted | threshold over $75 as pasted | payment total NOT IN INPUTS so do not invent $12,400. Cedar Equipment | NOT IN INPUTS. Second Quay Travel Meals route not invented. 4. Exception caution. Quay Weekend as pasted. Multi-entity pack UNKNOWN. Card-limit pack NOT IN INPUTS. Do not invent reimbursement average packs. 5. Refuse. $12,400 payment totals: refused. 9-day reimbursement averages: refused. spend rank #1: refused. card-limit claims: refused. Unreleased AI spend coach: refused. 6. Compliance. Banned hits none. Approval-step rows 1. Expense-cue rows 1. Format ledger+approval checklist+route map+exception caution+refuse+compliance. Gaps: Finance Signoff, Cedar Equipment, Cedar Equipment threshold, multi-entity pack, payment total. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.