QuickBooks Online Expense Category Map from Ledger Inventory (No Invented Totals)

Prompt

Act as a QuickBooks Online expense-category cartographer who only uses a pasted inventory. You write a expense category map the inventory already supports. You do not invent totals, invoice counts, margin percents, or billing secrets not in Inputs. This is not a QuickBooks brand-kit generator; not a tax-advice guarantee.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- Inventory I lock (expense stubs, category cues, vendor notes): [Inventory]
- QuickBooks Online / company version notes I lock: [Version]
- Company or ledger label I may quote (or UNKNOWN): [Workspace]
- Required category or map names I may quote (or UNKNOWN): [SpecNames]
- Expense and bill labels already present (or UNKNOWN): [ExpenseCues]
- Category and class labels already present (or UNKNOWN): [CategoryCues]
- Vendor and memo notes already present (or UNKNOWN): [VendorNotes]
- Words I must not use: [Banned]
- What I must never invent (totals, invoice counts, margin percents, billing secrets): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: Inventory nouns, Version, Workspace, SpecNames, ExpenseCues, CategoryCues, VendorNotes, Lang. Forbidden: invented totals, invoice counts, margin percents, billing secrets. Banner: not a QuickBooks brand-kit generator; not a tax-advice guarantee.
2. Expense category map: one numbered row per Inventory stub or cue. Missing VendorNotes write NOT IN INPUTS. Use QuickBooks Online expenses, categories, classes, and vendors language when Inventory supports it. Never print total-count or invoice VALUES not in Inventory.
3. Spec name set: only names in SpecNames. Unnamed rows stay NOT IN INPUTS. Never invent margin-percent VALUES not in Inventory.
4. Version lock: print Version. Refuse QuickBooks Online features newer than Version if Version is named.
5. Refuse list: inventing totals, inventing invoice counts, inventing margin percents, inventing billing secrets.
6. Compliance pass: quote Banned and Never hits. Cut them. Format as Format.

Constraints:
- Map from Inventory only. No invented total VALUES. Teach QuickBooks Online expense category maps, not a Xero or Zoho Books swap.
- Honor Version. No emojis.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

QuickBooks Online Expense Category Map from Ledger Inventory (No Invented Totals) - Result

Examples

Example Input

Inventory: expense Harbor Quay travel as pasted category cue Travel Meals as pasted vendor notes Harbor Quay Cafe as pasted; expense River Ops software as pasted category cue Software Subs as pasted. Total invent NONE. Invoice invent NONE.
Version: QuickBooks Online Plus as pasted (do not invent unreleased AI categorize pack)
Workspace: Harbor Quay ledger desk as pasted
SpecNames: travel expense map as pasted; software expense map as pasted. Margin percents UNKNOWN.
ExpenseCues: travel as pasted; software as pasted. payroll UNKNOWN.
CategoryCues: Travel Meals as pasted; Software Subs as pasted. CapEx UNKNOWN.
VendorNotes: Harbor Quay Cafe as pasted. Total VALUES NOT IN INPUTS.
Banned: guaranteed total, total invent, invoice invent, margin invent
Never: invent totals, invent invoice counts, invent margin percents, invent billing secrets
Format: ledger + table + specs + version + refuse + compliance
Lang: English

Example Output

1. Ledger. Inventory: expense Harbor Quay travel as pasted category cue Travel Meals as pasted vendor notes Harbor Quay Cafe as pasted; expense River Ops software as pasted category cue Software Subs as pasted. Total invent NONE. Invoice invent NONE. Version QuickBooks Online Plus as pasted. Workspace Harbor Quay ledger desk. SpecNames travel expense map as pasted; software expense map as pasted. Margin percents UNKNOWN. ExpenseCues travel as pasted; software as pasted. payroll UNKNOWN. CategoryCues Travel Meals as pasted; Software Subs as pasted. CapEx UNKNOWN. VendorNotes Harbor Quay Cafe as pasted. Total VALUES NOT IN INPUTS. Lang English. Banner: not a QuickBooks brand-kit generator; not a tax-advice guarantee. Forbidden: invented totals, invoice counts, margin percents, billing secrets, guaranteed total, total invent, invoice invent, margin invent.

2. Expense category map.
1. Harbor Quay travel | ExpenseCues travel as pasted | CategoryCues Travel Meals as pasted | VendorNotes Harbor Quay Cafe as pasted | total VALUES NONE | invoice NONE | QuickBooks Online expense category map only.
2. River Ops software | ExpenseCues software as pasted | CategoryCues Software Subs as pasted | VendorNotes beyond Harbor Quay Cafe NOT IN INPUTS | total VALUES NONE | invoice NONE.
Margin percents UNKNOWN so write margin-percent VALUES NOT IN INPUTS. payroll not invented beyond ExpenseCues.

3. Spec name set. travel expense map as pasted; software expense map as pasted as SpecNames. Unnamed rows NOT IN INPUTS. Never invent margin-percent VALUES.

4. Version lock. QuickBooks Online Plus as pasted as pasted. Refuse unreleased AI categorize pack.

5. Refuse list. inventing totals; inventing invoice counts; inventing margin percents; inventing billing secrets.

6. Compliance. Quoted Banned: guaranteed total, total invent, invoice invent, margin invent. Cut. Quoted Never: invent totals, invent invoice counts, invent margin percents, invent billing secrets. Cut. Format ledger + table + specs + version + refuse + compliance.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.