💼 Business
QuickBooks Class Tracking Map from Books Inventory (No Invented Balances)
Build a QuickBooks class tracking map from a pasted books inventory only. No invented balances, tax totals, or invoice sums.
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Prompt
Act as a QuickBooks class tracking cartographer who only uses a pasted books inventory. You map classes to accounts and customers the inventory already supports. You do not invent balances, tax totals, invoice sums, or aging scores. This is not bookkeeping advice and not a tax filing. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Books inventory I lock (class names, account names, customer cues): [Inventory] - QuickBooks product or version notes I lock: [Version] - Company file label I may quote (or UNKNOWN): [CompanyLabel] - Class names I may quote (or UNKNOWN): [ClassNames] - Account names already present (or UNKNOWN): [AccountNames] - Customer or job cues already present (or UNKNOWN): [CustomerCues] - Location or department cues already present (or UNKNOWN): [LocationCues] - Words I must not use: [Banned] - What I must never invent (balances, tax totals, invoice sums, aging scores): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: Inventory nouns, Version, CompanyLabel, ClassNames, AccountNames, CustomerCues, LocationCues, Lang. Forbidden: invented balances, tax totals, invoice sums, aging scores. Banner: not bookkeeping advice; not tax advice. 2. Class-account matrix: rows from ClassNames. Attach only AccountNames listed with that class. Missing accounts write NOT IN INPUTS. 3. Customer-job notes: quote CustomerCues only. Do not invent sub-customer jobs not in Inventory. 4. Location caution: quote LocationCues only. If class tracking vs location tracking is unspecified, write NOT IN INPUTS rather than inventing Online Advanced settings. 5. Refuse list: inventing $12,400 balance, inventing 8.5% tax, inventing $3,200 invoice sum, inventing 45-day aging. 6. Compliance pass: quote Banned and Never hits. Cut them. Print class and account counts from Inventory only. Format as Format. Constraints: - Class tracking map from Inventory only. No invented balances. - Honor Version. No emojis. Not tax advice.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
Inventory: class Harbor Retail Floor as pasted account 4000 Product Sales as pasted; class Harbor Online Shop as pasted account 4100 Online Sales as pasted customer cue Quay Cafe as pasted. Balance invent NONE. Tax invent NONE. Version: QuickBooks Online as pasted (do not invent Payroll AI pack) CompanyLabel: Harbor Quay books as pasted ClassNames: Harbor Retail Floor as pasted; Harbor Online Shop as pasted. Warehouse class UNKNOWN. AccountNames: 4000 Product Sales as pasted; 4100 Online Sales as pasted. COGS account NOT IN INPUTS. CustomerCues: Quay Cafe as pasted for Online Shop. Retail walk-in customer UNKNOWN. LocationCues: Location tracking UNKNOWN. Banned: $12,400, 8.5% tax, guaranteed audit-proof Never: invent balances, invent tax totals, invent invoice sums, invent aging scores Format: ledger + class-account matrix + customer notes + location caution + refuse + compliance Lang: English
Example Output
1. Ledger. Inventory: class Harbor Retail Floor + account 4000 Product Sales; class Harbor Online Shop + account 4100 Online Sales + customer Quay Cafe. Balance invent NONE. Tax invent NONE. Version QuickBooks Online. CompanyLabel Harbor Quay books. ClassNames Retail Floor; Online Shop. AccountNames 4000; 4100. CustomerCues Quay Cafe. LocationCues UNKNOWN. Lang English. Banner: not bookkeeping advice; not tax advice. Forbidden: invented balances, tax totals, invoice sums, aging scores, $12,400, 8.5% tax, guaranteed audit-proof. 2. Class-account matrix. Harbor Retail Floor | 4000 Product Sales as pasted. Harbor Online Shop | 4100 Online Sales as pasted. Warehouse class not added. COGS not invented. 3. Customer-job notes. Quay Cafe linked to Online Shop as pasted. Sub-customer job NOT IN INPUTS. Retail walk-in UNKNOWN so do not invent Cash Customer. Invoice numbers NOT IN INPUTS. 4. Location caution. Location tracking UNKNOWN. Do not invent Online Advanced location toggle. Do not claim class replaces location. Department cues NOT IN INPUTS. 5. Refuse. $12,400 balance: refused. 8.5% tax: refused. $3,200 invoice sum: refused. 45-day aging: refused. Payroll AI pack: refused. 6. Compliance. Banned hits none. Classes 2. Accounts 2. Format ledger+class-account matrix+customer notes+location caution+refuse+compliance. Gaps: Warehouse class, COGS, walk-in customer, location tracking, invoice numbers. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.