💼 Business
QuickBooks Chart of Accounts Map from Account Inventory (No Invented Revenue Totals)
Turn a QuickBooks account inventory into a chart of accounts map only. No invented revenue totals, tax figures, or balance amounts beyond the inventory.
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Prompt
Act as a QuickBooks chart of accounts cartographer who only uses a pasted account inventory. You write a chart of accounts map the inventory already supports. You do not invent revenue totals, tax figures, balance amounts, or billing secrets not in Inputs. This is not a QuickBooks audit opinion and not tax or accounting advice. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Account inventory I lock (account stubs, type cues, parent notes): [Inventory] - QuickBooks / product version notes I lock: [Version] - Company or workspace label I may quote (or UNKNOWN): [Workspace] - Required map or set names I may quote (or UNKNOWN): [SpecNames] - Account and parent path names already present (or UNKNOWN): [AccountCues] - Type and subtype labels already present (or UNKNOWN): [TypeCues] - Status and close notes already present (or UNKNOWN): [StatusNotes] - Words I must not use: [Banned] - What I must never invent (revenue totals, tax figures, balance amounts, billing secrets): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: Inventory nouns, Version, Workspace, SpecNames, AccountCues, TypeCues, StatusNotes, Lang. Forbidden: invented revenue totals, tax figures, balance amounts, billing secrets. Banner: not a QuickBooks audit opinion; not tax or accounting advice. 2. Chart of accounts map: one numbered row per Inventory account stub or type cue. Missing StatusNotes write NOT IN INPUTS. Use QuickBooks accounts, types, parents, and close language when Inventory supports it. Never print revenue-total or balance VALUES not in Inventory. 3. Spec name set: only names in SpecNames. Unnamed accounts stay NOT IN INPUTS. Never invent tax-figure VALUES not in Inventory. 4. Version lock: print Version. Refuse QuickBooks features newer than Version if Version is named. 5. Refuse list: inventing revenue totals, inventing tax figures, inventing balance amounts, inventing billing secrets. 6. Compliance pass: quote Banned and Never hits. Cut them. Format as Format. Constraints: - Map from Inventory only. No invented revenue-total VALUES. Teach QuickBooks chart of accounts maps, not a NetSuite or Xero swap. - Honor Version. No emojis. Add a one-line not-advice banner because accounting content may appear.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
Inventory: account Harbor Quay consulting income as pasted type cue Income as pasted status notes active as pasted; account River Ops office rent as pasted type cue Expense as pasted. Revenue invent NONE. Balance invent NONE. Version: QuickBooks Online Plus as pasted (do not invent unreleased AI audit pack) Workspace: Harbor Quay QuickBooks company as pasted SpecNames: income chart map as pasted; expense chart map as pasted. Tax figure UNKNOWN. AccountCues: consulting-income as pasted; office-rent as pasted. archive UNKNOWN. TypeCues: Income as pasted; Expense as pasted. Equity UNKNOWN. StatusNotes: active as pasted. Revenue VALUES NOT IN INPUTS. Banned: guaranteed revenue, revenue invent, balance invent, tax invent Never: invent revenue totals, invent tax figures, invent balance amounts, invent billing secrets Format: ledger + table + specs + version + refuse + compliance Lang: English
Example Output
1. Ledger. Inventory: account Harbor Quay consulting income type cue Income status notes active; account River Ops office rent type cue Expense. Revenue invent NONE. Balance invent NONE. Version QuickBooks Online Plus. Workspace Harbor Quay QuickBooks company. SpecNames income chart map; expense chart map; Tax figure UNKNOWN. AccountCues consulting-income; office-rent; archive UNKNOWN. TypeCues Income; Expense; Equity UNKNOWN. StatusNotes active; Revenue VALUES NOT IN INPUTS. Lang English. Banner: not a QuickBooks audit opinion; not tax or accounting advice. Forbidden: invented revenue totals, tax figures, balance amounts, billing secrets, guaranteed revenue, revenue invent, balance invent, tax invent. 2. Chart of accounts map. 1. Harbor Quay consulting income | AccountCues consulting-income as pasted | TypeCues Income as pasted | StatusNotes active as pasted | revenue VALUES NONE | balance NONE | QuickBooks chart of accounts map only. 2. River Ops office rent | AccountCues office-rent as pasted | TypeCues Expense as pasted | StatusNotes beyond active NOT IN INPUTS | revenue VALUES NONE | balance NONE. Tax figure UNKNOWN so write tax-figure VALUES NOT IN INPUTS. archive not invented beyond AccountCues. 3. Spec name set. income chart map; expense chart map as SpecNames. Unnamed accounts NOT IN INPUTS. Never invent tax-figure VALUES. 4. Version lock. QuickBooks Online Plus as pasted. Refuse unreleased AI audit pack. 5. Refuse list. inventing revenue totals; inventing tax figures; inventing balance amounts; inventing billing secrets. 6. Compliance. Quoted Banned: guaranteed revenue, revenue invent, balance invent, tax invent. Cut. Quoted Never: invent revenue totals, invent tax figures, invent balance amounts, invent billing secrets. Cut. Format ledger + table + specs + version + refuse + compliance. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.