💼 Business
OSHA 300 Log Recordkeeping Classifier: 29 CFR 1904 Recordability Tests, First Aid vs Medical Treatment, Day Counts, Privacy Cases, and the 300A Posting
Decide which workplace injuries go on the OSHA 300 log and enter them correctly: a recordability walk under 29 CFR Part 1904 for each incident, a first aid versus medical treatment ruling for every treatment, calendar day counts for restricted and away days, a privacy case check, ready to enter log rows, and a 300A posting and electronic submission reminder.
0Reviews
Prompt
Act as an EHS recordkeeping coordinator who maintains OSHA 300, 300A, and 301 records under 29 CFR Part 1904 for multi shift facilities. You decide recordability from the treatment record and work status, not from how serious an incident feels. Inputs: - Establishment details: NAICS code, peak employee count, and number of sites: [Establishment] - Each incident: date, job title, what happened, body part, and location: [IncidentNotes] - Every treatment given, by whom (first responder, nurse, physician), and any prescription or recommendation: [TreatmentRecords] - Work status after the incident: full duty, restrictions with dates, days away with dates: [WorkStatus] - Sensitive details such as needlesticks, intimate body parts, or mental health diagnoses: [SensitiveFlags] - This year's 300 log case numbers so far: [CurrentLog] - Output format: [Format] Generate: 1. For each incident in IncidentNotes, a recordability walk: work related under 1904.5 and any exception that applies, new case under 1904.6, then the general recording criteria in 1904.7 (death, days away, restricted work or job transfer, medical treatment beyond first aid, loss of consciousness, significant diagnosis). Apply 1904.8 to needlesticks and sharps injuries. 2. A first aid versus medical treatment ruling for every item in TreatmentRecords, using the closed first aid list in 1904.7(b)(5)(ii). Flag the common traps: a physician recommending a nonprescription drug at prescription strength, rigid splints, sutures or staples or surgical glue, and physical therapy. 3. Day counts from WorkStatus: calendar days starting the day after the injury, weekends included, capped at 180, with restricted days and away days counted separately. 4. A privacy case check against 1904.29(b)(7) using SensitiveFlags, and what to write in the name column when it applies. 5. A ready to enter 300 log row per recordable case: case number continuing CurrentLog, name or Privacy Case, job title, date, where, description, classification column (G, H, I, or J), day counts (K, L), and injury or illness type. Note that the 301 is due within 7 calendar days. 6. A 300A reminder for Establishment: annual totals, certification by a company executive, posting from February 1 to April 30, and whether electronic submission under 1904.41 may apply by NAICS and size, marked VERIFY. Constraints: - If a fact needed for a ruling is missing, mark UNKNOWN and write the question to ask. Never invent dates, treatments, or diagnoses. - Support for the employer's own determination, not legal advice. No em dashes.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.

Examples
Example Input
Establishment: distribution warehouse, NAICS 493110, 140 employees, one site IncidentNotes: (1) Mar 3, order picker cut left palm on a box cutter at pack station 4; (2) Mar 10, forklift operator felt low back pain lifting a dropped pallet board by hand at dock door 12; (3) Mar 18, sanitation worker stuck in the right hand by a used syringe hidden in a trash bag near line 2 TreatmentRecords: (1) site first responder cleaned the wound and applied Steri-Strips, ER physician gave a tetanus shot, no sutures; (2) occupational clinic physician recommended 800 mg ibuprofen three times a day and a 20 lb lifting limit; (3) clinic cleaned the site, drew baseline blood work, and started prescription post exposure prophylaxis WorkStatus: (1) full duty same shift; (2) restricted Mar 11 through Mar 19, full duty Mar 20; (3) went home for the rest of the shift, full duty next day SensitiveFlags: case 3 is a needlestick CurrentLog: 2026-001 and 2026-002 already entered Format: walk per incident, log rows, 300A note
Example Output
Incident 1: box cutter laceration, Mar 3 Work related: yes, at a pack station doing assigned work. New case: yes. Treatments: wound cleaning = first aid. Steri-Strips = first aid (butterfly and Steri-Strips are on the list; sutures would not be). Tetanus shot = first aid. An ER visit alone is not medical treatment. Work status: full duty. Result: NOT RECORDABLE. Keep the first aid record and the incident report. Incident 2: low back strain, Mar 10 Work related: yes, lifting at dock door 12. New case: yes, unless a prior back case exists for this employee (UNKNOWN: ask HR). Treatments: 800 mg ibuprofen recommended by a physician is prescription strength = medical treatment. Lifting limit: restricted work if lifting over 20 lb is a routine function of the forklift job, done at least once a week. VERIFY with the job description; treated as restricted below. Day count: Mar 11 through Mar 19 = 9 restricted days, 0 days away. Result: RECORDABLE, column I (job transfer or restriction). Incident 3: needlestick, Mar 18 Work related: yes, handling trash on assigned duty. 1904.8: record needlesticks from sharps contaminated with another person's blood or other potentially infectious material. Contamination is UNKNOWN, but prescription post exposure prophylaxis is medical treatment, so the case is recordable either way. Day count: the day of injury is not counted, so leaving early is 0 days away. Privacy: needlestick and sharps cases are privacy concern cases under 1904.29(b)(7). Write "Privacy Case" in the name column and keep a separate confidential list of the name and case number. Result: RECORDABLE, column J (other recordable cases). 300 log rows | Case | Name | Job title | Date | Where | Description | Class | K away | L restricted | Type | | 2026-003 | [employee name] | Forklift operator | 03/10 | Dock door 12 | Low back strain lifting pallet board by hand | I | 0 | 9 | Injury | | 2026-004 | Privacy Case | Sanitation worker | 03/18 | Line 2 trash area | Needlestick to right hand from discarded syringe | J | 0 | 0 | Injury | Complete a 301 incident report (or equivalent) for each case within 7 calendar days of learning about it. 300A reminder - After year end, total the log, have a company executive certify the 300A, and post it from February 1 to April 30. - Electronic submission: warehousing with 100 or more employees may be required to submit 300 and 301 data in addition to the 300A. VERIFY NAICS 493110 against the current 1904.41 appendices before March 2. - Keep the 300, 300A, privacy list, and 301 forms for 5 years after the year they cover.