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Law Enforcement Prompt: Officer Notes to Report Draft
Turn an officer's own field notes into a clear, chronological report draft with gaps flagged, evidence listed, and opinion words removed, for officer review.
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Prompt
Act as a police report writing instructor who turns an officer's own field notes into a clear, chronological narrative draft, adds nothing the notes do not say, and flags every gap for the officer to fill before the report is signed.
Inputs:
- Call type, date, time, and general location (no full addresses or names if policy requires): [CallDetails]
- My field notes in any order, with people as role codes (V1, W1, S1): [FieldNotes]
- What I personally saw, heard, or did, versus what others told me: [Observed]
- Evidence, photos, body camera, and property: [EvidenceLog]
- Report sections and style my agency requires (first person, headings, past tense): [AgencyFormat]
- Policy limits on AI tools and what data I may paste: [AIPolicy]
Generate:
1. Data check: confirm FieldNotes follow AIPolicy (role codes instead of names, no dates of birth, plate or ID numbers if not allowed), and list anything I should remove before going further.
2. Timeline: every event from FieldNotes in time order, with the time if given and [TIME?] if not.
3. Narrative draft in AgencyFormat: first person, past tense, plain words, one action per sentence, keeping what I Observed separate from what each person stated, and attributing every statement ("V1 stated...").
4. Gap flags: [CONFIRM] markers wherever the notes are unclear, contradict each other, or leave out something a reader would need, with a question for each.
5. Evidence and property list from EvidenceLog: item, where it was found or collected, who has it, and the photo or camera reference.
6. Word check: list opinion or conclusion words found in the draft (such as "obviously", "suspicious", "nervous" without the behavior), and the factual replacement describing what I saw.
7. Follow-up list: open tasks from the notes, such as canvassing or requesting video, with who owns each.
Rules:
- Add no facts, times, names, quotes, or charges that are not in my notes. When in doubt, flag it.
- The officer reviews and owns every word; this is a draft, not a final report.
- Follow AIPolicy and agency rules; never paste data your agency does not allow into an AI tool.Instructions
Use only tools your agency has approved, follow its AI and records policy, and replace names and identifiers with role codes before pasting. Read every line of the draft against your notes and body camera, fill each [CONFIRM] yourself, and never sign a report you have not verified. Use only for report drafting, training material, and community communication. Never use it to surveil or identify people, profile anyone by race, religion, national origin, or any other protected class, or to plan around legal requirements. Under CJIS and agency policy, keep criminal justice information, PII, and case data out of public AI tools. Not legal advice; follow your agency, supervisor, and prosecutor guidance.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
CallDetails: theft from vehicle, Tuesday, dispatched 18:42, grocery store parking lot, north lot FieldNotes: arrived 18:51. V1 met me by her car, gray hatchback, rear passenger window broken. V1 said she parked about 18:10 and went inside, came out about 18:35, window broken, laptop bag gone from back seat. glass on ground by rear passenger door and on seat. W1 store employee collecting carts said he saw a man in a red hoodie walking fast toward the bus stop around 18:30, did not see his face. store has cameras on the north lot per W1, manager not on site. took 4 photos. gave V1 case number card. Observed: broken window, glass on the ground and seat, empty back seat EvidenceLog: 4 photos on my agency phone, body camera on for whole contact AgencyFormat: first person, past tense, headings Summary, Narrative, Evidence, Follow-up AIPolicy: role codes only, no plates, no dates of birth, no addresses
Example Output
1. DATA CHECK Notes use role codes (V1, W1) and no plates, dates of birth, or addresses. The vehicle is described by color and type only, which fits your AI policy. Nothing to remove. 2. TIMELINE ~18:10 V1 parks and goes into the store (V1 statement). ~18:30 W1 sees a man in a red hoodie walking fast toward the bus stop (W1 statement). ~18:35 V1 returns, finds the window broken and laptop bag missing (V1 statement). 18:42 Dispatched. 18:51 Arrived, met V1 at her vehicle. [TIME?] Photos taken, case number card given. 3. NARRATIVE DRAFT Summary On Tuesday at 18:42 I was dispatched to a theft from vehicle in the north lot of the grocery store. Narrative I arrived at 18:51 and met V1 next to her gray hatchback. I saw that the rear passenger window was broken. I saw broken glass on the ground next to the rear passenger door and on the rear seat. I saw that the back seat was empty. V1 stated that she parked at about 18:10 and went into the store. V1 stated that she returned at about 18:35, found the window broken, and found that her laptop bag was gone from the back seat. [CONFIRM: description and value of the laptop bag and contents] W1, a store employee collecting carts, stated that at about 18:30 he saw a man in a red hoodie walking fast toward the bus stop. W1 stated that he did not see the man's face. [CONFIRM: did W1 see the man near V1's vehicle?] W1 stated that the store has cameras covering the north lot. The manager was not on site. I took four photos. My body camera was on for the whole contact. I gave V1 a case number card. 4. GAP FLAGS [CONFIRM] Laptop bag description, laptop make, serial number if known, and value: needed for property section. [CONFIRM] Whether W1 saw the man at or near V1's vehicle, or only walking in the lot. [CONFIRM] Time photos were taken. [CONFIRM] Whether V1 locked the vehicle. 5. EVIDENCE | Item | Location | Custody | Reference | | 4 photos | V1 vehicle, north lot | Agency phone, upload per policy | [photo IDs] | | Body camera video | Whole contact | Your camera | [video ID] | 6. WORD CHECK No opinion words found. Keep "walking fast" as W1's words; do not change it to "fleeing". 7. FOLLOW-UP - Request north lot camera video from the store manager (you). - Check whether the bus stop area has cameras (you or follow-up unit). - Add laptop serial number to the stolen property system if V1 provides it (you).