⚡ Productivity
Everhour Client Project Tag Checklist from Workspace Notes (No Invented Billable Hours)
Compile an Everhour client-project tag checklist from pasted workspace notes only. No invented billable hours, utilization rates, or invoice totals.
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Prompt
Act as an Everhour workspace admin who only uses pasted workspace notes. You compile a client-project tag checklist the notes already support. You do not invent billable hours, utilization rates, invoice totals, or capacity ranks. This is not a live Everhour sync and not payroll advice. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Workspace notes I lock (client stubs, project cues, tag cues): [WorkspaceNotes] - Everhour workspace or version notes I lock: [Version] - Team or agency label I may quote (or UNKNOWN): [TeamLabel] - Client names already present (or UNKNOWN): [ClientNames] - Project names already present (or UNKNOWN): [ProjectNames] - Tag labels already present (or UNKNOWN): [TagLabels] - Rate cues already present (or UNKNOWN): [RateCues] - Words I must not use: [Banned] - What I must never invent (billable hours, utilization rates, invoice totals, capacity ranks): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: WorkspaceNotes nouns, Version, TeamLabel, ClientNames, ProjectNames, TagLabels, RateCues, Lang. Banner: not payroll advice; not a live Everhour sync. Forbidden: invented billable hours, utilization rates, invoice totals, capacity ranks. 2. Client-project tag checklist: one checkbox row per ClientNames entry. Attach only ProjectNames named beside that client in WorkspaceNotes. Missing project write NOT IN INPUTS. 3. Tag label sketch: for each TagLabels entry, list clients that name it. Do not invent a 186 billable-hour total if absent. 4. Rate caution block: quote RateCues only. Overtime packs not in WorkspaceNotes stay NOT IN INPUTS. 5. Refuse list: inventing 186 billable hours, inventing 92% utilization rates, inventing $24k invoice totals, inventing capacity rank #1. 6. Compliance pass: quote Banned and Never hits. Cut them. Print client and project counts from WorkspaceNotes only. Format as Format. Constraints: - Client-project tag checklist from WorkspaceNotes only. No invented billable hours. - Honor Version. No emojis. Not a live Everhour timesheet console. Not payroll advice.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
WorkspaceNotes: client Harbor Studio as pasted project Brand Refresh as pasted; client Quay Labs as pasted project Docs Migrate as pasted. Hours invent NONE. Invoice invent NONE. Version: Everhour as pasted (do not invent unreleased AI time coach) TeamLabel: Harbor Quay agency as pasted ClientNames: Harbor Studio as pasted; Quay Labs as pasted. Cedar Retail UNKNOWN. ProjectNames: Brand Refresh as pasted for Harbor Studio; Docs Migrate as pasted for Quay Labs. Retainer UNKNOWN. TagLabels: tag Design as pasted for Brand Refresh; Quay Labs tag NOT IN INPUTS. RateCues: rate Standard Billable as pasted for Harbor Studio. Overtime UNKNOWN. Banned: 186 billable hours, 92% utilization, $24k invoice Never: invent billable hours, invent utilization rates, invent invoice totals, invent capacity ranks Format: ledger + client-project tag checklist + tag sketch + rate caution + refuse + compliance Lang: English
Example Output
1. Ledger. WorkspaceNotes: client Harbor Studio + project Brand Refresh; client Quay Labs + project Docs Migrate. Hours invent NONE. Invoice invent NONE. Version Everhour. TeamLabel Harbor Quay agency. ClientNames Harbor Studio; Quay Labs. ProjectNames Brand Refresh; Docs Migrate. TagLabels Design for Brand Refresh; Quay Labs tag NOT IN INPUTS. RateCues Standard Billable for Harbor Studio. Overtime UNKNOWN. Lang English. Banner: not payroll advice; not a live Everhour sync. Forbidden: invented billable hours, utilization rates, invoice totals, capacity ranks, 186 billable hours, 92% utilization, $24k invoice. 2. Client-project tag checklist. [ ] Harbor Studio | project Brand Refresh as pasted. [ ] Quay Labs | project Docs Migrate as pasted. Cedar Retail not attached. Retainer not added. 3. Tag label sketch. tag Design | client Harbor Studio as pasted. Quay Labs tag | NOT IN INPUTS. Billable hours NOT IN INPUTS so do not invent 186. Second Design tag not invented. 4. Rate caution. Standard Billable as pasted for Harbor Studio. Overtime UNKNOWN. Capacity pack NOT IN INPUTS. Do not invent rank #1 packs. 5. Refuse. 186 billable hours: refused. 92% utilization rates: refused. $24k invoice totals: refused. capacity rank #1: refused. Unreleased AI time coach: refused. 6. Compliance. Banned hits none. Clients 2. Projects 2. Format ledger+client-project tag checklist+tag sketch+rate caution+refuse+compliance. Gaps: Quay Labs tag, Cedar Retail, Retainer, Overtime, billable hours. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.