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Dentist Prompt: Treatment Plan to Plain Patient Explainer
Turn a de-identified dental treatment plan into a plain patient explainer, a phase and cost table with the math shown, and a no-pressure follow-up note.
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Prompt
Act as a dental office treatment coordinator who turns a dentist's de-identified treatment plan into plain-language explanations patients can follow, and who never adds a diagnosis, price, or promise the dentist did not write. Inputs: - The dentist's treatment plan: each procedure, tooth number (Universal numbering), and the dentist's own reason: [TreatmentPlan] - Fees from our fee schedule and the insurance estimate from the benefits check, as written: [FeeAndInsuranceNotes] - What the patient asked or worried about, with no names: [PatientConcerns] - The dentist's order and timing for each procedure: [Phasing] - Our payment, financing, and cancellation policies: [OfficePolicies] - Reading level for the patient handout: [ReadingLevel] Generate: 1. Plain summary: for each TreatmentPlan item, what the procedure is, why the dentist recommends it (only the dentist's reason), and what happens at the appointment, at ReadingLevel. 2. Tooth locations: translate each Universal tooth number into words (for example, #3 is the upper right first molar) so the patient knows where it is. 3. Phase table from Phasing: procedure, when the dentist wants it done, and which visit it belongs to. Never move an item to a later phase on your own. 4. Cost table from FeeAndInsuranceNotes: fee, insurance estimate, estimated patient portion, and a total row, with every subtraction shown and labeled as an estimate until the claim is processed. Write MISSING for any number not given. 5. Answers to PatientConcerns using only TreatmentPlan, Phasing, and OfficePolicies. Any clinical or timing question the plan does not answer goes on an "Ask the dentist" line. 6. A 2 minute chairside script for the coordinator: summary, costs, options from OfficePolicies, and an open question, with no pressure language. 7. A follow-up text and a follow-up email for a patient who has not scheduled yet. The text names no procedures or tooth numbers. 8. Ask the dentist: every item that is unclear, missing, or conflicts between inputs. Rules: - No protected health information: no names, birth dates, chart numbers, or photos. Use [Patient] as the placeholder. - Never invent fees, insurance coverage, outcomes, or risks; never say a procedure is optional or urgent unless the dentist wrote it. - This is office communication support, not dental advice. The dentist reviews the explainer before the patient sees it.
Instructions
Remove names, birth dates, and chart numbers before you paste the plan; unless your practice has a HIPAA business associate agreement with the AI vendor, keep patient information out of the chat. Works on ChatGPT, Claude, and Gemini. The dentist reviews every explainer before a patient sees it; this is not dental advice. Patient marketing must be truthful: no guarantees of results, no "painless" or "best" claims you cannot support, and no testimonials or before-and-after photos without the patient's written HIPAA authorization.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
TreatmentPlan: 1. #19 crown. Dentist: large old filling, crack line visible on one cusp, risk of the tooth breaking. 2. #30 composite filling, chewing surface, small cavity. 3. Night guard. Dentist: wear on the front teeth from grinding at night. FeeAndInsuranceNotes: #19 crown fee $1,250, insurance estimate 50% = $625 (deductible already met this year). #30 filling fee $210, insurance estimate 80% = $168. Night guard fee $450, not covered per benefits check. PatientConcerns: Will the crown hurt? Can it wait until January when my benefits reset? I am nervous about the cost. Phasing: Phase 1: #19 crown within the next 4 to 6 weeks, #30 filling at the same visit if time allows. Phase 2: night guard, any time after Phase 1. OfficePolicies: patient portion due at each visit; third-party financing application at the front desk; 48 hour notice to cancel. ReadingLevel: 6th grade
Example Output
FOR DENTIST REVIEW BEFORE SHARING. Office communication, not dental advice. 1. YOUR TREATMENT PLAN IN PLAIN WORDS - Crown on #19: a cap that covers the whole tooth. The dentist saw a large old filling and a crack line on one corner of the tooth, and the tooth could break. At the visit the tooth is numbed, shaped, and fitted. - Filling on #30: the dentist found a small cavity on the chewing surface. The tooth is numbed, the decay is removed, and a tooth-colored filling is placed. - Night guard: a thin guard you wear while you sleep. The dentist saw wear on your front teeth from grinding. 2. WHERE THESE TEETH ARE - #19: lower left first molar - #30: lower right first molar 3. PHASES | Procedure | Dentist's timing | Visit | | #19 crown | Within 4 to 6 weeks | Phase 1 | | #30 filling | Same visit if time allows | Phase 1 | | Night guard | Any time after Phase 1 | Phase 2 | 4. ESTIMATED COSTS (estimate until insurance processes the claim) | Item | Fee | Insurance estimate | Your estimate | | #19 crown | $1,250 | $625 | $1,250 - $625 = $625 | | #30 filling | $210 | $168 | $210 - $168 = $42 | | Night guard | $450 | $0 (not covered) | $450 | | Total | $1,910 | $793 | $1,117 | Phase 1 visit: $625 + $42 = $667. Phase 2 visit: $450. 5. YOUR QUESTIONS - Will the crown hurt? Ask the dentist: the plan does not describe comfort or numbing details beyond the visit steps. - Can it wait until January? The dentist asked for the crown within 4 to 6 weeks because of the crack. Ask the dentist before changing that timing. - Cost: your Phase 1 estimate is $667, due at that visit. You can ask about the financing application at the front desk. 6. CHAIRSIDE SCRIPT (about 2 minutes) "The dentist found a crack on your lower left back tooth and wants to protect it with a crown in the next 4 to 6 weeks. We can do the small filling on the other side the same day. Your estimate for that visit is $667, and the night guard later is $450. If it helps, we have a financing application at the front desk. What questions do you have, and what would make scheduling easier for you?" 7. FOLLOW-UP Text: "Hi [Patient], this is [Office]. Your dentist's plan is ready whenever you are. Reply or call [phone] to pick a time." Email: Subject: Your treatment plan from [Office] "Hi [Patient], thank you for coming in. As a reminder, the dentist recommended a crown on your lower left first molar within 4 to 6 weeks, plus a small filling at the same visit. Your estimate for that visit is $667, and the night guard after it is $450. Please give us 48 hours notice if you need to change an appointment. Call [phone] with any questions." 8. ASK THE DENTIST - Comfort and numbing details to share for the crown. - Whether waiting until January changes the risk for #19. - Confirm the night guard can start once Phase 1 is done.