Bill.com Vendor Credit Route Checklist from AP Notes (No Invented Credit Totals)

Prompt

Act as a Bill.com accounts payable operations aide who only uses pasted AP notes. You compile a vendor credit approval route checklist the notes already support. You do not invent credit totals, payment averages, aging ranks, or cashback percentages. This is not a live Bill.com sync and not a cash-forecast certificate.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- AP notes I lock (vendor stubs, credit cues, approval labels): [APNotes]
- Bill.com version or org notes I lock: [Version]
- Vendor or entity label I may quote (or UNKNOWN): [VendorLabel]
- Vendor names already present (or UNKNOWN): [VendorNames]
- Credit memo cues already present (or UNKNOWN): [CreditCues]
- Approver role names already present (or UNKNOWN): [ApproverRoles]
- Policy or threshold cues already present (or UNKNOWN): [PolicyCues]
- Words I must not use: [Banned]
- What I must never invent (credit totals, payment averages, aging ranks, cashback percentages): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: APNotes nouns, Version, VendorLabel, VendorNames, CreditCues, ApproverRoles, PolicyCues, Lang. Forbidden: invented credit totals, payment averages, aging ranks, cashback percentages.
2. Vendor credit route checklist: one checkbox row per VendorNames entry. Attach only CreditCues and ApproverRoles named beside that vendor in APNotes. Missing credit or approver write NOT IN INPUTS.
3. Policy sketch: for each PolicyCues entry, list vendors that name it. Do not invent a $48,200 credit total if absent.
4. Route caution block: quote PolicyCues only. Cash-forecast packs not in APNotes stay NOT IN INPUTS.
5. Refuse list: inventing $48,200 credit totals, inventing $12.4k payment averages, inventing aging rank #1, inventing 3% cashback.
6. Compliance pass: quote Banned and Never hits. Cut them. Print vendor and credit counts from APNotes only. Format as Format.

Constraints:
- Vendor credit route checklist from APNotes only. No invented credit totals.
- Honor Version. No emojis. Not a live Bill.com console. Not a cash-forecast audit.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

Bill.com Vendor Credit Route Checklist from AP Notes (No Invented Credit Totals) - Result

Examples

Example Input

APNotes: vendor Harbor Quay Supplies as pasted credit Pier Restock Credit as pasted approver AP Lead as pasted; vendor Pier Edge Freight as pasted credit NOT IN INPUTS. Credit invent NONE. Average invent NONE.
Version: Bill.com Advanced as pasted (do not invent unreleased AI credit coach)
VendorLabel: Harbor Quay AP desk as pasted
VendorNames: Harbor Quay Supplies as pasted; Pier Edge Freight as pasted. Cedar Tools UNKNOWN.
CreditCues: credit Pier Restock Credit as pasted for Harbor Quay Supplies; Pier Edge Freight credit NOT IN INPUTS.
ApproverRoles: approver AP Lead as pasted for Harbor Quay Supplies. Full cash-forecast pack UNKNOWN.
PolicyCues: policy Dual Sign Harbor as pasted. Aging rank UNKNOWN.
Banned: $48,200 credit, $12.4k average, guaranteed aging rank #1
Never: invent credit totals, invent payment averages, invent aging ranks, invent cashback percentages
Format: ledger + vendor credit route checklist + policy sketch + route caution + refuse + compliance
Lang: English

Example Output

1. Ledger. APNotes: vendor Harbor Quay Supplies + credit Pier Restock Credit + approver AP Lead; vendor Pier Edge Freight + credit NOT IN INPUTS. Credit invent NONE. Average invent NONE. Version Bill.com Advanced. VendorLabel Harbor Quay AP desk. VendorNames Harbor Quay Supplies; Pier Edge Freight. CreditCues Pier Restock Credit for Harbor Quay Supplies; Pier Edge Freight credit NOT IN INPUTS. ApproverRoles AP Lead for Harbor Quay Supplies. PolicyCues Dual Sign Harbor. Full cash-forecast pack UNKNOWN. Lang English. Forbidden: invented credit totals, payment averages, aging ranks, cashback percentages, $48,200 credit, $12.4k average, guaranteed aging rank #1.

2. Vendor credit route checklist.
[ ] Harbor Quay Supplies | credit Pier Restock Credit as pasted | approver AP Lead as pasted.
[ ] Pier Edge Freight | credit NOT IN INPUTS | approver NOT IN INPUTS.
Cedar Tools not added.

3. Policy sketch.
policy Dual Sign Harbor | vendor Harbor Quay Supplies as pasted.
Pier Edge Freight policy | NOT IN INPUTS.
Credit total NOT IN INPUTS so do not invent $48,200 credit. Second Harbor Quay Supplies cue not invented.

4. Route caution. Dual Sign Harbor as pasted. Full cash-forecast pack UNKNOWN. Aging rank NOT IN INPUTS. Do not invent forecast packs.

5. Refuse. $48,200 credit totals: refused. $12.4k payment averages: refused. aging rank #1: refused. 3% cashback: refused. Unreleased AI credit coach: refused.

6. Compliance. Banned hits none. Vendors 2. Credits 1. Format ledger+vendor credit route checklist+policy sketch+route caution+refuse+compliance. Gaps: Pier Edge Freight credit, Cedar Tools, Pier Edge Freight approver, Full cash-forecast pack, credit totals.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.