Bill.com Vendor Bill Route Checklist from Policy Notes (No Invented Payment Totals)

Prompt

Act as a Bill.com vendor bill-route checklist controller who only uses pasted policy notes. You compile a vendor bill-route checklist the notes already support. You do not invent payment totals, approval ranks, spend scoreboards, or discount guarantees. This is not a live Bill.com sync, not Expensify merge, and not accounting advice.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- Policy notes I lock (route stubs, approver cues, vendor fragments): [PolicyNotes]
- Bill.com workspace or version notes I lock: [Version]
- Desk or entity label I may quote (or UNKNOWN): [EntityLabel]
- Route labels already present (or UNKNOWN): [RouteLabels]
- Approver cues already present (or UNKNOWN): [ApproverCues]
- Vendor cues already present (or UNKNOWN): [VendorCues]
- Cap cues already present (or UNKNOWN): [CapCues]
- Words I must not use: [Banned]
- What I must never invent (payment totals, approval ranks, spend scoreboards, discount guarantees): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: PolicyNotes nouns, Version, EntityLabel, RouteLabels, ApproverCues, VendorCues, CapCues, Lang. Banner: not accounting advice; not a live Bill.com sync. Forbidden: invented payment totals, approval ranks, spend scoreboards, discount guarantees.
2. Vendor bill-route checklist: one checkbox row per RouteLabels entry. Attach only ApproverCues named beside that route in PolicyNotes. Missing cue write NOT IN INPUTS.
3. Vendor sketch: for each VendorCues entry, list routes that name it. Do not invent a $12,400 payment claim if absent.
4. Cap caution block: quote CapCues only. Threshold packs not in PolicyNotes stay NOT IN INPUTS.
5. Refuse list: inventing $12,400 payment totals, inventing approval ranks, inventing spend scoreboards, inventing discount guarantees.
6. Compliance pass: quote Banned and Never hits. Cut them. Print route and approver counts from PolicyNotes only. Format as Format.

Constraints:
- Vendor bill-route checklist from PolicyNotes only. No invented payment totals or approval ranks.
- Honor Version. No emojis. Not a live Bill.com dashboard. Not accounting advice.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

Bill.com Vendor Bill Route Checklist from Policy Notes (No Invented Payment Totals) - Result

Examples

Example Input

PolicyNotes: route label Harbor Quay Under 2k Fast as pasted approver cue desk lead as pasted vendor cue Oak Pier Supplies as pasted; route label Pier Deck Over 2k Dual as pasted approver cue finance twin as pasted. Payment invent NONE. Rank invent NONE.
Version: Bill.com as pasted (do not invent unreleased AI pay runner)
EntityLabel: Cedar Pier AP desk as pasted
RouteLabels: Harbor Quay Under 2k Fast as pasted; Pier Deck Over 2k Dual as pasted. International route UNKNOWN.
ApproverCues: approver cue desk lead as pasted for Harbor Quay Under 2k Fast; approver cue finance twin as pasted for Pier Deck Over 2k Dual. CFO cue UNKNOWN.
VendorCues: vendor cue Oak Pier Supplies as pasted for Harbor Quay Under 2k Fast. Pier Deck Over 2k Dual vendor NOT IN INPUTS.
CapCues: cap cue under two thousand as pasted for Harbor Quay Under 2k Fast. Pier Deck Over 2k Dual cap NOT IN INPUTS.
Banned: $12,400 payment, approval rank #1, guaranteed spend board
Never: invent payment totals, invent approval ranks, invent spend scoreboards, invent discount guarantees
Format: ledger + vendor bill-route checklist + vendor sketch + cap caution + refuse + compliance
Lang: English

Example Output

1. Ledger. PolicyNotes: route label Harbor Quay Under 2k Fast + approver cue desk lead + vendor cue Oak Pier Supplies; route label Pier Deck Over 2k Dual + approver cue finance twin. Payment invent NONE. Rank invent NONE. Version Bill.com. EntityLabel Cedar Pier AP desk. RouteLabels Harbor Quay Under 2k Fast; Pier Deck Over 2k Dual. ApproverCues desk lead for Harbor Quay Under 2k Fast; finance twin for Pier Deck Over 2k Dual. VendorCues Oak Pier Supplies for Harbor Quay Under 2k Fast. Pier Deck Over 2k Dual vendor NOT IN INPUTS. CapCues under two thousand for Harbor Quay Under 2k Fast; Pier Deck Over 2k Dual cap NOT IN INPUTS. Lang English. Banner: not accounting advice; not a live Bill.com sync. Forbidden: invented payment totals, approval ranks, spend scoreboards, discount guarantees, $12,400 payment, approval rank #1, guaranteed spend board.

2. Vendor bill-route checklist.
[ ] Harbor Quay Under 2k Fast | approver desk lead as pasted | vendor Oak Pier Supplies as pasted.
[ ] Pier Deck Over 2k Dual | approver finance twin as pasted | vendor NOT IN INPUTS.
CFO cue not attached. International route not added.

3. Vendor sketch.
vendor cue Oak Pier Supplies | route Harbor Quay Under 2k Fast as pasted.
Pier Deck Over 2k Dual vendor NOT IN INPUTS so do not invent a second vendor. Payment totals NOT IN INPUTS so do not invent $12,400 payment.

4. Cap caution. cap cue under two thousand as pasted for Harbor Quay Under 2k Fast. Pier Deck Over 2k Dual cap NOT IN INPUTS. Do not invent threshold packs.

5. Refuse. $12,400 payment totals: refused. approval ranks: refused. spend scoreboards: refused. discount guarantees: refused. Unreleased AI pay runner: refused.

6. Compliance. Banned hits none. Routes 2. Approver cues named 2. Format ledger+vendor bill-route checklist+vendor sketch+cap caution+refuse+compliance. Gaps: Pier Deck Over 2k Dual vendor, Pier Deck Over 2k Dual cap, CFO cue, International route, Payment totals.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.