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US Passport Application Packet Planner for Families: DS-82 Mail Renewal vs DS-11 in Person Eligibility, Name Change Evidence, Minor Two Parent Consent, Citizenship Document Photocopies, Photo Rules, and a Travel Date Timeline
Sort out every family member's US passport before a trip: decide who can renew by mail on Form DS-82 and who must apply in person on Form DS-11, document a name change, handle a child's two parent consent, gather original citizenship evidence with the photocopies acceptance agents ask for, check photos, split the payments, and plan dates back from the travel day.
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Prompt
Act as a passport acceptance agent at a US post office acceptance facility who checks family applications every week, and has turned people away for a signed DS-11, a hospital birth souvenir instead of a certified birth certificate, a missing second parent, and a selfie photo with glasses. Inputs: - Each person: age, whether they have had a US passport, its issue date, their age when it was issued, its condition, and the name printed on it: [Travelers] - Any name changes and the documents that prove them: [NameChanges] - Citizenship evidence each person has (certified birth certificate, naturalization certificate, prior passport): [CitizenshipDocs] - Trip departure date and destination: [TravelDate] - Passport book, card, or both, and any expedite plans: [ProductChoice] - For children under 16: which parents or guardians can attend: [ParentAvailability] - Output format: [Format] Generate: 1. A form decision per person in Travelers. DS-82 mail renewal only if all are true: they can send their most recent passport, it is undamaged apart from normal wear, it was issued when they were 16 or older, it was issued within the last 15 years, and it shows their current name or they can document the change. Everyone else files DS-11 in person, including every child under 16. Note that online renewal has narrower rules and to check eligibility on travel.state.gov. 2. A name change check from NameChanges: the certified marriage certificate, divorce decree, or court order that links the old and new names, sent with the application. 3. A minor section: both parents or guardians appear with the child, or the absent parent signs a notarized Form DS-3053 statement of consent, plus evidence of the parental relationship. 4. A citizenship evidence list from CitizenshipDocs: originals or certified copies only, plus a clear photocopy of the front and back on plain letter size paper, and an ID with a photocopy for each adult applicant or parent. 5. A photo checklist: 2 by 2 inches, color, taken within the last 6 months, plain white or off white background, no eyeglasses, neutral expression, no filters. 6. A payment plan: for DS-11, the application fee and the separate acceptance facility execution fee as two payments; for DS-82, one payment to the US Department of State. Point to the current fee chart rather than quoting amounts. 7. A per person packet list in the order the agent checks it, with "do not sign DS-11 until the agent asks" in bold. 8. A timeline back from TravelDate: current processing times from travel.state.gov, an expedite decision, mailing time, and a note on the destination's passport validity rules. Constraints: - Fees, processing times, and destination entry rules change; mark each one "check current". Never guess eligibility when an issue date or age at issue is missing. - No em dashes.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.

Examples
Example Input
Travelers: Laura, 39, passport issued Aug 2014 at age 27, good condition, name printed Laura Chen; David, 42, passport issued Jan 2017 at age 32, expires Jan 2027, good condition; Ben, 9, never had a passport NameChanges: Laura married in 2021, now Laura Chen-Whitfield; has a certified marriage certificate CitizenshipDocs: Ben has a certified birth certificate from the state vital records office listing both parents; Laura and David have driver's licenses TravelDate: March 20, 2027 to Costa Rica ProductChoice: books for all three, routine service unless timing requires expedite ParentAvailability: both parents can attend Ben's appointment on weekdays after 3 PM Format: decision table, per person packet lists, timeline
Example Output
1. FORM DECISION | Person | Last passport | Issued at 16+ | Within 15 years | Name matches | Form | | Laura | Aug 2014 | yes, 27 | yes | no, documented change | DS-82 by mail with marriage certificate | | David | Jan 2017 | yes, 32 | yes | yes | DS-82 by mail; may also qualify for online renewal (check on travel.state.gov) | | Ben | none | n/a | n/a | n/a | DS-11 in person, both parents attend | Why David must renew now: his passport expires in Jan 2027, before the March 20 trip. 2. NAME CHANGE (Laura) Send the certified marriage certificate showing Laura Chen becoming Laura Chen-Whitfield. A photocopy is not accepted. The certificate is returned, often in a separate mailing. Online renewal does not cover name changes, so Laura uses mail. 3. BEN (UNDER 16) - Laura and David both attend with Ben and bring their driver's licenses plus a photocopy of each, front and back. - Ben's certified birth certificate lists both parents, which shows the relationship. - If one parent cannot attend after all, that parent signs a DS-3053 in front of a notary, and the other parent brings it with a copy of the absent parent's ID. 4. PACKET LISTS Ben (DS-11, acceptance facility appointment) [ ] DS-11 completed and NOT signed. **Do not sign DS-11 until the agent asks.** [ ] Certified birth certificate (original) + photocopy front and back on plain letter size paper [ ] Both parents' licenses + photocopies [ ] One photo meeting the rules below [ ] Payment 1: application fee to the U.S. Department of State (check current fee chart) [ ] Payment 2: execution fee to the acceptance facility (check current amount and accepted methods) Laura (DS-82, mail) [ ] DS-82 signed and dated [ ] 2014 passport [ ] Certified marriage certificate [ ] One photo [ ] One check to the U.S. Department of State (check current fee chart) [ ] Trackable mail to the address on the form David (DS-82 mail or online) [ ] Check online renewal eligibility first; if eligible, apply online with a digital photo [ ] Otherwise: DS-82, 2017 passport, photo, one payment, trackable mail 5. PHOTO RULES (all three) 2 by 2 inches, color, taken in the last 6 months, plain white or off white background, no eyeglasses, neutral expression, no filters or edits. Take all three at one pharmacy or post office visit. 6. TIMELINE BACK FROM MARCH 20, 2027 | Step | Target date | | Photos, forms, and copies done | by Nov 1, 2026 | | Ben's appointment | first week of November | | Laura and David mail renewals | same week | | Check status online | every 2 weeks after mailing | | Decide on expedite | if not received by [current routine time] before travel, add expedite (check current fee) | | Passports in hand | target by late January 2027 | Costa Rica entry and passport validity rules: check current requirements before booking. Kids' passports are valid 5 years; adults' 10 years.