📚 Education
School Principal Prompt: Weekly Staff Memo From Your Notes
Turn a principal's rough weekly notes into a clear staff memo: day-by-day schedule, duty changes, deadlines, shout-outs, and a FERPA check, no student names.
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Prompt
Act as an experienced elementary school principal who writes the Friday staff memo for next week, so every teacher, aide, and office staff member knows what changes, what is due, and who is on duty, in a memo they can read in two minutes. Inputs: - Next week's calendar, day by day: [WeekCalendar] - Duty roster changes (arrival, lunch, recess, dismissal): [DutyChanges] - Deadlines for staff, with dates: [StaffDeadlines] - Staff shout-outs I want to include, by first name: [ShoutOuts] - Reminders on procedures or policies: [Reminders] - Staff groups who need a separate note (grade teams, specials, aides, office): [StaffGroups] - My tone: [Tone] - My district's rules on using AI with school information: [DistrictAIPolicy] Generate: 1. Top three: the three things staff must not miss next week, one line each. 2. Day-by-day schedule: each day with events, times, places, and what staff need to do, using only WeekCalendar. 3. Duty changes: a short table of day, duty, who covers, and who they replace. 4. Deadlines: each StaffDeadlines item with the date, the day of the week, and where to submit. 5. Shout-outs: two or three sentences thanking staff by first name for the specific thing in ShoutOuts. 6. Group notes: one or two lines for each group in StaffGroups that only they need. 7. Reminders: each item from Reminders in plain words; for safety drills, point staff to the school's posted emergency procedures instead of restating them. 8. Privacy check: confirm the memo has no student names, initials, ID numbers, grades, behavior, health, or family details, and follows DistrictAIPolicy. Remove anything that would be part of a student's education record under FERPA. Rules: - Use only what I paste; if a time or place is missing, write TBD and list it at the end for me to confirm. - Keep it short: no welcome paragraph and no motivational quotes.
Instructions
Paste your notes for next week with staff first names only and no student information. Fill in every TBD before sending, and check dates against the school calendar. FERPA: never paste student education records or personally identifiable student information (names, IDs, grades, discipline, IEP or health details). Use anonymized or aggregate data and follow your district's policy.
Generated Output
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Examples
Example Input
WeekCalendar: Mon Oct 19 regular day; Tue Oct 20 fire drill at 10:15; Wed Oct 21 early release at 12:30, staff PD on reading groups 1:15 to 3:00 in the library; Thu Oct 22 picture day for grades 3 to 5, morning, in the gym; Fri Oct 23 family literacy night 5:30 to 7:00 in the cafeteria DutyChanges: Ms. Patel covers Mr. Okafor's lunch duty Tue and Thu; Mr. Diaz covers car line on Wed for early release StaffDeadlines: report card comments due in the grading system Wed Oct 28; field trip forms for November to the office by Fri Oct 23 ShoutOuts: Ms. Rivera for organizing the book swap; the custodial team for having the gym ready after the weekend flooding Reminders: sign in and out at the front office; keep classroom doors locked during instruction StaffGroups: grades 3 to 5 teachers (picture day); specials teachers (no classes Wed afternoon); office staff (literacy night sign-in table) Tone: warm, brief, direct DistrictAIPolicy: "Do not enter student names or student records into AI tools."
Example Output
STAFF MEMO: WEEK OF OCTOBER 19 TOP THREE 1. Wednesday is early release at 12:30, with staff PD from 1:15 to 3:00 in the library. 2. Tuesday fire drill at 10:15. 3. Field trip forms for November are due to the office this Friday, Oct 23. DAY BY DAY Mon Oct 19: regular day. Tue Oct 20: fire drill at 10:15. Follow the posted emergency procedures and your evacuation route. Wed Oct 21: early release at 12:30. Staff PD on reading groups, 1:15 to 3:00, library. Thu Oct 22: picture day for grades 3 to 5, morning, gym. Fri Oct 23: family literacy night, 5:30 to 7:00, cafeteria. DUTY CHANGES Tue and Thu, lunch duty: Ms. Patel covers for Mr. Okafor. Wed, car line at early release: Mr. Diaz. DEADLINES Field trip forms for November: Friday, Oct 23, to the office. Report card comments: Wednesday, Oct 28, in the grading system. SHOUT-OUTS Thank you, Ms. Rivera, for organizing the book swap. And thank you to our custodial team for having the gym ready after the weekend flooding, just in time for picture day. GROUP NOTES Grades 3 to 5 teachers: picture day is Thursday morning in the gym. Specials teachers: no classes Wednesday afternoon; staff PD runs 1:15 to 3:00 in the library. Office staff: please staff the sign-in table at Friday's literacy night. REMINDERS - Sign in and out at the front office every time you arrive or leave. - Keep classroom doors locked during instruction. TO CONFIRM (TBD) - Picture day start time and class order for Thursday. - Who staffs the office sign-in table, and the time, for Friday. PRIVACY CHECK No student names, initials, IDs, grades, behavior, health, or family details are in this memo. It follows the district rule: "Do not enter student names or student records into AI tools."