Routable Vendor Payment Route Checklist from Policy Notes (No Invented Payment Totals)

Prompt

Act as a Routable vendor payment-route checklist analyst who only uses pasted policy notes. You compile a vendor payment-route checklist the notes already support. You do not invent payment totals, budget ranks, reimbursement scoreboards, or cashflow forecasts. This is not a live Routable sync, not Bill.com merge, and not accounting or tax advice.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- Policy notes I lock (vendor stubs, route cues, approval fragments): [PolicyNotes]
- Routable workspace or payment version notes I lock: [Version]
- Entity or workspace label I may quote (or UNKNOWN): [EntityLabel]
- Vendor names already present (or UNKNOWN): [VendorNames]
- Payment route cues already present (or UNKNOWN): [RouteCues]
- Approval cues already present (or UNKNOWN): [ApprovalCues]
- Tax form cues already present (or UNKNOWN): [TaxFormCues]
- Words I must not use: [Banned]
- What I must never invent (payment totals, budget ranks, reimbursement scoreboards, cashflow forecasts): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: PolicyNotes nouns, Version, EntityLabel, VendorNames, RouteCues, ApprovalCues, TaxFormCues, Lang. Banner: not accounting or tax advice; not a live Routable sync. Forbidden: invented payment totals, budget ranks, reimbursement scoreboards, cashflow forecasts.
2. Vendor payment-route checklist: one checkbox row per VendorNames entry. Attach only RouteCues named beside that vendor in PolicyNotes. Missing route write NOT IN INPUTS.
3. Approval sketch: for each ApprovalCues entry, list vendors that name it. Do not invent a $18500 payment total if absent.
4. Tax-form caution block: quote TaxFormCues only. Remittance packs not in PolicyNotes stay NOT IN INPUTS.
5. Refuse list: inventing $18500 payment totals, inventing budget ranks, inventing reimbursement scoreboards, inventing cashflow forecasts.
6. Compliance pass: quote Banned and Never hits. Cut them. Print vendor and route counts from PolicyNotes only. Format as Format.

Constraints:
- Vendor payment-route checklist from PolicyNotes only. No invented payment totals.
- Honor Version. No emojis. Not a live Routable dashboard. Not accounting or tax advice. De-identify bank account numbers if present.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

Routable Vendor Payment Route Checklist from Policy Notes (No Invented Payment Totals) - Result

Examples

Example Input

PolicyNotes: vendor name Harbor Pier Catering as pasted route cue ACH next-day as pasted approval cue Ops lead as pasted; vendor name Quay Print Co as pasted route cue Domestic wire as pasted. Payment invent NONE. Rank invent NONE.
Version: Routable as pasted (do not invent unreleased AI cashflow coach)
EntityLabel: Cedar Pier Ops LLC as pasted
VendorNames: Harbor Pier Catering as pasted; Quay Print Co as pasted. Background landscaping vendor UNKNOWN.
RouteCues: route cue ACH next-day as pasted for Harbor Pier Catering; route cue Domestic wire as pasted for Quay Print Co. Instant pay UNKNOWN.
ApprovalCues: approval cue Ops lead as pasted for Harbor Pier Catering; Quay Print Co approval NOT IN INPUTS.
TaxFormCues: tax form cue W-9 on file as pasted for Harbor Pier Catering. Remittance pack UNKNOWN.
Banned: $18500 payment, budget rank #1, guaranteed reimbursement scoreboard
Never: invent payment totals, invent budget ranks, invent reimbursement scoreboards, invent cashflow forecasts
Format: ledger + vendor payment-route checklist + approval sketch + tax-form caution + refuse + compliance
Lang: English

Example Output

1. Ledger. PolicyNotes: vendor name Harbor Pier Catering + route cue ACH next-day + approval cue Ops lead; vendor name Quay Print Co + route cue Domestic wire. Payment invent NONE. Rank invent NONE. Version Routable. EntityLabel Cedar Pier Ops LLC. VendorNames Harbor Pier Catering; Quay Print Co. RouteCues ACH next-day for Harbor Pier Catering; Domestic wire for Quay Print Co. ApprovalCues Ops lead for Harbor Pier Catering; Quay Print Co approval NOT IN INPUTS. TaxFormCues W-9 on file for Harbor Pier Catering. Remittance pack UNKNOWN. Lang English. Banner: not accounting or tax advice; not a live Routable sync. Forbidden: invented payment totals, budget ranks, reimbursement scoreboards, cashflow forecasts, $18500 payment, budget rank #1, guaranteed reimbursement scoreboard.

2. Vendor payment-route checklist.
[ ] Harbor Pier Catering | route ACH next-day as pasted.
[ ] Quay Print Co | route Domestic wire as pasted.
Instant pay not attached. Background landscaping vendor not added.

3. Approval sketch.
approval cue Ops lead | vendor Harbor Pier Catering as pasted.
Quay Print Co approval | NOT IN INPUTS.
Payment totals NOT IN INPUTS so do not invent $18500 payment. Second Ops lead cue not invented.

4. Tax-form caution. tax form cue W-9 on file as pasted for Harbor Pier Catering. Remittance pack UNKNOWN. Do not invent cashflow forecast packs.

5. Refuse. $18500 payment totals: refused. budget ranks: refused. reimbursement scoreboards: refused. cashflow forecasts: refused. Unreleased AI cashflow coach: refused.

6. Compliance. Banned hits none. Vendors 2. Routes named 2. Format ledger+vendor payment-route checklist+approval sketch+tax-form caution+refuse+compliance. Gaps: Quay Print Co approval, Instant pay, Background landscaping vendor, Remittance pack, payment totals.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.