Ramp Bill Expense Vendor Route Checklist from Policy Notes (No Invented Reimbursement Totals)

Prompt

Act as a Ramp bill-expense-vendor route checklist engineer who only uses pasted policy notes. You compile a bill-expense-vendor route checklist the notes already support. You do not invent reimbursement totals, spend ranks, finance scoreboards, or savings claims. This is not a live Ramp sync, not an Expensify invent, and not accounting consulting advice.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- Policy notes I lock (bill stubs, expense cues, vendor fragments): [PolicyNotes]
- Ramp workspace or version notes I lock: [Version]
- Entity or card program label I may quote (or UNKNOWN): [EntityLabel]
- Bill titles already present (or UNKNOWN): [BillTitles]
- Expense cues already present (or UNKNOWN): [ExpenseCues]
- Vendor cues already present (or UNKNOWN): [VendorCues]
- Approval cues already present (or UNKNOWN): [ApprovalCues]
- Words I must not use: [Banned]
- What I must never invent (reimbursement totals, spend ranks, finance scoreboards, savings claims): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: PolicyNotes nouns, Version, EntityLabel, BillTitles, ExpenseCues, VendorCues, ApprovalCues, Lang. Banner: not accounting consulting advice; not a live Ramp sync. Forbidden: invented reimbursement totals, spend ranks, finance scoreboards, savings claims.
2. Bill-expense-vendor route checklist: one checkbox row per BillTitles entry. Attach only ExpenseCues and VendorCues named beside that bill in PolicyNotes. Missing expense or vendor write NOT IN INPUTS.
3. Approval sketch: for each ApprovalCues entry, list bills that name it. Do not invent a $18,400 reimbursement-total claim if absent.
4. Entity caution block: quote EntityLabel and Version only. GL packs not in PolicyNotes stay NOT IN INPUTS.
5. Refuse list: inventing $18,400 reimbursement totals, inventing spend ranks, inventing finance scoreboards, inventing savings claims.
6. Compliance pass: quote Banned and Never hits. Cut them. Print bill and vendor counts from PolicyNotes only. Format as Format.

Constraints:
- Bill-expense-vendor route checklist from PolicyNotes only. No invented reimbursement totals.
- Honor Version. No emojis. Not a live Ramp dashboard. Not accounting consulting advice.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

Ramp Bill Expense Vendor Route Checklist from Policy Notes (No Invented Reimbursement Totals) - Result

Examples

Example Input

PolicyNotes: bill title Harbor Quay Dock Invoice as pasted expense cue expense:quay-fuel as pasted vendor cue vendor:pier-fuel-co as pasted; bill title Quay Storm Gear Invoice as pasted expense cue expense:storm-kit as pasted. Reimburse invent NONE. Spend invent NONE.
Version: Ramp as pasted (do not invent unreleased AI spend coach)
EntityLabel: Cedar Pier card bay as pasted
BillTitles: Harbor Quay Dock Invoice as pasted; Quay Storm Gear Invoice as pasted. Archive pack UNKNOWN.
ExpenseCues: expense cue expense:quay-fuel as pasted for Harbor Quay Dock Invoice; expense cue expense:storm-kit as pasted for Quay Storm Gear Invoice. Category pack UNKNOWN.
VendorCues: vendor cue vendor:pier-fuel-co as pasted for Harbor Quay Dock Invoice; Quay Storm Gear Invoice vendor NOT IN INPUTS.
ApprovalCues: approval cue approval:quay-manager as pasted for Harbor Quay Dock Invoice. GL pack UNKNOWN.
Banned: $18,400 reimbursed, spend rank #1, guaranteed finance scoreboard
Never: invent reimbursement totals, invent spend ranks, invent finance scoreboards, invent savings claims
Format: ledger + bill-expense-vendor route checklist + approval sketch + entity caution + refuse + compliance
Lang: English

Example Output

1. Ledger. PolicyNotes: bill title Harbor Quay Dock Invoice + expense cue expense:quay-fuel + vendor cue vendor:pier-fuel-co; bill title Quay Storm Gear Invoice + expense cue expense:storm-kit. Reimburse invent NONE. Spend invent NONE. Version Ramp. EntityLabel Cedar Pier card bay. BillTitles Harbor Quay Dock Invoice; Quay Storm Gear Invoice. ExpenseCues expense:quay-fuel for Harbor Quay Dock Invoice; expense:storm-kit for Quay Storm Gear Invoice. VendorCues vendor:pier-fuel-co for Harbor Quay Dock Invoice; Quay Storm Gear Invoice vendor NOT IN INPUTS. ApprovalCues approval:quay-manager for Harbor Quay Dock Invoice. GL pack UNKNOWN. Lang English. Banner: not accounting consulting advice; not a live Ramp sync. Forbidden: invented reimbursement totals, spend ranks, finance scoreboards, savings claims, $18,400 reimbursed, spend rank #1, guaranteed finance scoreboard.

2. Bill-expense-vendor route checklist.
[ ] Harbor Quay Dock Invoice | expense expense:quay-fuel as pasted | vendor vendor:pier-fuel-co as pasted.
[ ] Quay Storm Gear Invoice | expense expense:storm-kit as pasted | vendor NOT IN INPUTS.
Category pack not attached. Archive pack not added.

3. Approval sketch.
approval cue approval:quay-manager | bill Harbor Quay Dock Invoice as pasted.
Quay Storm Gear Invoice approval | NOT IN INPUTS.
Reimbursement totals NOT IN INPUTS so do not invent $18,400 reimbursed. Second approval cue not invented.

4. Entity caution. EntityLabel Cedar Pier card bay. Version Ramp. GL pack UNKNOWN. Do not invent savings claim packs.

5. Refuse. $18,400 reimbursement totals: refused. spend ranks: refused. finance scoreboards: refused. savings claims: refused. Unreleased AI spend coach: refused.

6. Compliance. Banned hits none. Bills 2. Vendors named 1. Format ledger+bill-expense-vendor route checklist+approval sketch+entity caution+refuse+compliance. Gaps: Quay Storm Gear Invoice vendor, Quay Storm Gear Invoice approval, Category pack, Archive pack, GL pack.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.