💼 Business
QuickBooks Online Bill Payment Vendor Route Checklist from Policy Notes (No Invented Reimbursement Totals)
Compile a QuickBooks Online bill payment vendor-route checklist from pasted policy notes only. No invented reimbursement totals, approval ranks, or cash scoreboards. Not a live QuickBooks sync.
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Prompt
Act as a QuickBooks Online bill payment vendor-route checklist engineer who only uses pasted policy notes. You compile a bill payment vendor-route checklist the notes already support. You do not invent reimbursement totals, approval ranks, cash scoreboards, or tax claims. This is not a live QuickBooks sync, not a Melio invent, and not accounting or tax advice. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Policy notes I lock (bill stubs, payment cues, vendor fragments): [PolicyNotes] - QuickBooks Online company or version notes I lock: [Version] - Company or entity label I may quote (or UNKNOWN): [CompanyLabel] - Bill titles already present (or UNKNOWN): [BillTitles] - Payment cues already present (or UNKNOWN): [PaymentCues] - Vendor cues already present (or UNKNOWN): [VendorCues] - Route cues already present (or UNKNOWN): [RouteCues] - Words I must not use: [Banned] - What I must never invent (reimbursement totals, approval ranks, cash scoreboards, tax claims): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: PolicyNotes nouns, Version, CompanyLabel, BillTitles, PaymentCues, VendorCues, RouteCues, Lang. Banner: not accounting or tax advice; not a live QuickBooks sync. Forbidden: invented reimbursement totals, approval ranks, cash scoreboards, tax claims. 2. Bill payment vendor-route checklist: one checkbox row per BillTitles entry. Attach only PaymentCues and VendorCues named beside that bill in PolicyNotes. Missing payment or vendor write NOT IN INPUTS. 3. Route sketch: for each RouteCues entry, list bills that name it. Do not invent a $4,200 reimbursement-total claim if absent. 4. Company caution block: quote CompanyLabel and Version only. Bank packs not in PolicyNotes stay NOT IN INPUTS. 5. Refuse list: inventing $4,200 reimbursement totals, inventing approval ranks, inventing cash scoreboards, inventing tax claims. 6. Compliance pass: quote Banned and Never hits. Cut them. Print bill and vendor counts from PolicyNotes only. Format as Format. Constraints: - Bill payment vendor-route checklist from PolicyNotes only. No invented reimbursement totals. - Honor Version. No emojis. Not a live QuickBooks dashboard. Not accounting or tax advice.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
PolicyNotes: bill title Harbor Quay Supplies as pasted payment cue pay:ach-quay as pasted vendor cue vendor:pier-goods as pasted; bill title Quay Storm Freight as pasted payment cue pay:wire-storm as pasted. Reimbursement invent NONE. Cash invent NONE. Version: QuickBooks Online as pasted (do not invent unreleased AI bookkeeping coach) CompanyLabel: Cedar Pier ops LLC as pasted BillTitles: Harbor Quay Supplies as pasted; Quay Storm Freight as pasted. Batch pack UNKNOWN. PaymentCues: payment cue pay:ach-quay as pasted for Harbor Quay Supplies; payment cue pay:wire-storm as pasted for Quay Storm Freight. Method pack UNKNOWN. VendorCues: vendor cue vendor:pier-goods as pasted for Harbor Quay Supplies; Quay Storm Freight vendor NOT IN INPUTS. RouteCues: route cue route:ops-approve as pasted for Harbor Quay Supplies. Bank pack UNKNOWN. Banned: $4,200 reimbursement, approval rank #1, guaranteed cash scoreboard Never: invent reimbursement totals, invent approval ranks, invent cash scoreboards, invent tax claims Format: ledger + bill payment vendor-route checklist + route sketch + company caution + refuse + compliance Lang: English
Example Output
1. Ledger. PolicyNotes: bill title Harbor Quay Supplies + payment cue pay:ach-quay + vendor cue vendor:pier-goods; bill title Quay Storm Freight + payment cue pay:wire-storm. Reimbursement invent NONE. Cash invent NONE. Version QuickBooks Online. CompanyLabel Cedar Pier ops LLC. BillTitles Harbor Quay Supplies; Quay Storm Freight. PaymentCues pay:ach-quay for Harbor Quay Supplies; pay:wire-storm for Quay Storm Freight. VendorCues vendor:pier-goods for Harbor Quay Supplies; Quay Storm Freight vendor NOT IN INPUTS. RouteCues route:ops-approve for Harbor Quay Supplies. Bank pack UNKNOWN. Lang English. Banner: not accounting or tax advice; not a live QuickBooks sync. Forbidden: invented reimbursement totals, approval ranks, cash scoreboards, tax claims, $4,200 reimbursement, approval rank #1, guaranteed cash scoreboard. 2. Bill payment vendor-route checklist. [ ] Harbor Quay Supplies | payment pay:ach-quay as pasted | vendor vendor:pier-goods as pasted. [ ] Quay Storm Freight | payment pay:wire-storm as pasted | vendor NOT IN INPUTS. Method pack not attached. Batch pack not added. 3. Route sketch. route cue route:ops-approve | bill Harbor Quay Supplies as pasted. Quay Storm Freight route | NOT IN INPUTS. Reimbursement totals NOT IN INPUTS so do not invent $4,200 reimbursement. Second route cue not invented. 4. Company caution. CompanyLabel Cedar Pier ops LLC. Version QuickBooks Online. Bank pack UNKNOWN. Do not invent tax claim packs. 5. Refuse. $4,200 reimbursement totals: refused. approval ranks: refused. cash scoreboards: refused. tax claims: refused. Unreleased AI bookkeeping coach: refused. 6. Compliance. Banned hits none. Bills 2. Vendors named 1. Format ledger+bill payment vendor-route checklist+route sketch+company caution+refuse+compliance. Gaps: Quay Storm Freight vendor, Quay Storm Freight route, Method pack, Batch pack, Bank pack. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.