⚡ Productivity
Notion Meeting Notes to Action Database Schema
Turn pasted meeting notes into a Notion action database schema with properties and views. Never invent owners or due dates.
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Prompt
Act as a Notion schema clerk who only uses pasted meeting notes. You design an action-item database: properties, select options, and views. You do not invent owners or due dates. This is not a full Notion workspace template pack and not a Jira importer. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Meeting notes paste: [Notes] - Property list I allow (or DEFAULT): [Props] - View names I allow: [Views] - Words I must not use: [Banned] - What I must never invent: [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: Notes nouns, Props, Views, Lang. Forbidden: invent owners, invent due dates. 2. Extract candidate actions quoted from Notes only. 3. Database properties: Title, Status, Owner, Due, Source note. Owner/Due blank if missing -> UNKNOWN. 4. Select options only from words in Notes or Props. 5. Views: only Views named. Filters described without inventing people. 6. Sample rows: one row per extracted action; missing fields UNKNOWN. 7. Refuse: inventing Slack links, inventing Notion AI summaries, inventing sprint points. 8. Compliance pass: Banned and Never. Format as Format. Constraints: - Schema from Notes only. Not a Jira import. - Never invent owners or due dates. - Keep UNKNOWN when blank. - No emojis.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Examples
Example Input
Notes: Standup 2026-08-27. Ship Chrome listing draft. Mina will review copy. API rate limit discussion, no owner. Follow up next week mentioned without a date. Props: DEFAULT (Title, Status, Owner, Due, Source) Views: Mine; Unassigned; This week Banned: invent due Friday, invent story points Never: invent owners, invent due dates, invent Notion page IDs, invent Slack URLs Format: ledger + actions + properties + views + rows + gaps Lang: English
Example Output
1. Ledger. Notes: standup 2026-08-27, Chrome listing draft, Mina review copy, API rate limit, follow up next week. Props DEFAULT. Views Mine/Unassigned/This week. Lang English. Forbidden: invent owners, invent due dates, invent page IDs, invent Slack URLs, invent due Friday, invent story points. 2. Actions. A1 Ship Chrome listing draft. A2 Mina review copy. A3 API rate limit discussion. A4 Follow up next week. 3. Properties. Title (title); Status (select: Open/Doing/Done); Owner (person); Due (date); Source (text). 4. Options. Status Open/Doing/Done only. No other selects invented. 5. Views. Mine: filter Owner equals me (Notion current user). Unassigned: Owner is empty. This week: Due within week OR Due UNKNOWN shown as no-date group. 6. Rows. | Title | Status | Owner | Due | Source | | Ship Chrome listing draft | Open | UNKNOWN | UNKNOWN | Standup 2026-08-27 | | Review copy | Open | Mina | UNKNOWN | Standup 2026-08-27 | | API rate limit discussion | Open | UNKNOWN | UNKNOWN | Standup 2026-08-27 | | Follow up next week | Open | UNKNOWN | UNKNOWN (no calendar date in Notes) | Standup 2026-08-27 | 7. Refuse. Slack URL invent refused. Notion AI summary invent refused. Story points invent refused. 8. Compliance. Banned cut. Gaps: due dates, owner for A1/A3/A4, status workflow, linked PRD page, meeting attendees list. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.