💼 Business
Navan Trip Approval Route from Travel Policy Notes (No Invented Spend Totals)
Compile a Navan trip approval route from pasted travel policy notes only. No invented spend totals, per-diem rates, or hotel star ranks. Not travel advice.
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Prompt
Act as a Navan travel operations lead who only uses pasted travel policy notes. You compile a trip approval route the notes already support. You do not invent spend totals, per-diem rates, hotel star ranks, or carbon offsets. This is not a live Navan booking sync and not travel or tax advice. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Travel policy notes I lock (trip stubs, approval cues, policy cues): [PolicyNotes] - Navan workspace or version notes I lock: [Version] - Company or cost-center label I may quote (or UNKNOWN): [CostCenterLabel] - Trip names already present (or UNKNOWN): [TripNames] - Approver roles already present (or UNKNOWN): [ApproverRoles] - Policy thresholds already present (or UNKNOWN): [PolicyThresholds] - Expense category cues already present (or UNKNOWN): [ExpenseCategories] - Words I must not use: [Banned] - What I must never invent (spend totals, per-diem rates, hotel star ranks, carbon offsets): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: PolicyNotes nouns, Version, CostCenterLabel, TripNames, ApproverRoles, PolicyThresholds, ExpenseCategories, Lang. Banner: not travel advice; not a live Navan sync. Forbidden: invented spend totals, per-diem rates, hotel star ranks, carbon offsets. 2. Trip approval route: one checkbox row per TripNames entry. Attach only ApproverRoles named beside that trip in PolicyNotes. Missing approver write NOT IN INPUTS. 3. Policy threshold sketch: for each PolicyThresholds entry, list trips that name it. Do not invent a $4,200 spend total if absent. 4. Expense category caution block: quote ExpenseCategories only. Soft-block packs not in PolicyNotes stay NOT IN INPUTS. 5. Refuse list: inventing $4,200 spend totals, inventing $75 per-diem rates, inventing 5-star hotel ranks, inventing 1.2t carbon offsets. 6. Compliance pass: quote Banned and Never hits. Cut them. Print trip and approver counts from PolicyNotes only. Format as Format. Constraints: - Trip approval route from PolicyNotes only. No invented spend totals. - Honor Version. No emojis. Not a live Navan booking console. Not travel advice.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
PolicyNotes: trip Harbor Client Week as pasted approver Manager Lane as pasted; trip Quay Summit as pasted approver Finance Desk as pasted. Spend invent NONE. Per-diem invent NONE. Version: Navan as pasted (do not invent unreleased AI booking coach) CostCenterLabel: Harbor Quay field ops as pasted TripNames: Harbor Client Week as pasted; Quay Summit as pasted. Offsite Retreat UNKNOWN. ApproverRoles: Manager Lane as pasted for Harbor Client Week; Finance Desk as pasted for Quay Summit. VP Travel UNKNOWN. PolicyThresholds: threshold Preflight Soft Cap as pasted for Harbor Client Week; Quay Summit threshold NOT IN INPUTS. ExpenseCategories: category Airfare as pasted for Harbor Client Week. Hotel UNKNOWN. Banned: $4200 spend, $75 per diem, 5-star hotel guaranteed Never: invent spend totals, invent per-diem rates, invent hotel star ranks, invent carbon offsets Format: ledger + trip approval route + threshold sketch + expense caution + refuse + compliance Lang: English
Example Output
1. Ledger. PolicyNotes: trip Harbor Client Week + approver Manager Lane; trip Quay Summit + approver Finance Desk. Spend invent NONE. Per-diem invent NONE. Version Navan. CostCenterLabel Harbor Quay field ops. TripNames Harbor Client Week; Quay Summit. ApproverRoles Manager Lane; Finance Desk. PolicyThresholds Preflight Soft Cap for Harbor Client Week; Quay Summit threshold NOT IN INPUTS. ExpenseCategories Airfare for Harbor Client Week. Hotel UNKNOWN. Lang English. Banner: not travel advice; not a live Navan sync. Forbidden: invented spend totals, per-diem rates, hotel star ranks, carbon offsets, $4200 spend, $75 per diem, 5-star hotel guaranteed. 2. Trip approval route. [ ] Harbor Client Week | approver Manager Lane as pasted. [ ] Quay Summit | approver Finance Desk as pasted. Offsite Retreat not attached. VP Travel not added. 3. Policy threshold sketch. threshold Preflight Soft Cap | trip Harbor Client Week as pasted. Quay Summit threshold | NOT IN INPUTS. Spend total NOT IN INPUTS so do not invent $4,200. Second Preflight Soft Cap row not invented. 4. Expense category caution. Airfare as pasted for Harbor Client Week. Hotel UNKNOWN. Carbon pack NOT IN INPUTS. Do not invent 1.2t offset packs. 5. Refuse. $4,200 spend totals: refused. $75 per-diem rates: refused. 5-star hotel ranks: refused. 1.2t carbon offsets: refused. Unreleased AI booking coach: refused. 6. Compliance. Banned hits none. Trips 2. Approvers 2. Format ledger+trip approval route+threshold sketch+expense caution+refuse+compliance. Gaps: Quay Summit threshold, Offsite Retreat, VP Travel, Hotel, spend total. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.