Melio Bill Pay Vendor Route Checklist from Policy Notes (No Invented Reimbursement Totals)

Prompt

Act as a Melio bill-pay/vendor-route checklist controller who only uses pasted notes. You compile a bill-pay/vendor-route checklist the notes already support. You do not invent reimbursement totals, approval ranks, pay scoreboards, cash promises. This is not a live Melio sync, not Bill.com merge, and not tax, accounting, or legal advice.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- Notes I lock (bill stubs, vendor cues, route fragments): [PolicyNotes]
- Melio version or AP notes I lock: [Version]
- Entity or company label I may quote (or UNKNOWN): [EntityLabel]
- Bill names already present (or UNKNOWN): [BillNames]
- Vendor cues already present (or UNKNOWN): [VendorCues]
- Route cues already present (or UNKNOWN): [RouteCues]
- Approver cues already present (or UNKNOWN): [ApproverCues]
- Words I must not use: [Banned]
- What I must never invent (reimbursement totals, approval ranks, pay scoreboards, cash promises): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: PolicyNotes nouns, Version, EntityLabel, BillNames, VendorCues, RouteCues, ApproverCues, Lang. Banner: not tax, accounting, or legal advice; not a live Melio sync. Forbidden: invented reimbursement totals, approval ranks, pay scoreboards, cash promises.
2. Bill-pay/vendor-route checklist: one checkbox row per BillNames entry. Attach only VendorCues named beside that entry in PolicyNotes. Missing vendor write NOT IN INPUTS.
3. Route sketch: for each RouteCues entry, list rows that name it. Do not invent a $4,280 reimbursement claim if absent.
4. Approver caution block: quote ApproverCues only. Extra packs not in PolicyNotes stay NOT IN INPUTS.
5. Refuse list: inventing $4,280 reimbursement values, inventing approval ranks, inventing pay scoreboards, inventing cash promises.
6. Compliance pass: quote Banned and Never hits. Cut them. Print counts from PolicyNotes only. Format as Format.

Constraints:
- Bill-pay/vendor-route checklist from PolicyNotes only. No invented reimbursement totals.
- Honor Version. No emojis. Not a live Melio dashboard. Not tax, accounting, or legal advice.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

Melio Bill Pay Vendor Route Checklist from Policy Notes (No Invented Reimbursement Totals) - Result

Examples

Example Input

PolicyNotes: bill name Harbor Quay Pier Rent Bill as pasted vendor cue Vendor Pier Marina LLC as pasted route cue Route Pier Dual Approve as pasted; bill name Quay Storm Fuel Bill as pasted vendor cue Vendor Storm Fuel Co as pasted. Reimbursement invent NONE. Approval invent NONE.
Version: Melio as pasted (do not invent unreleased AI coach)
EntityLabel: Cedar Pier AP desk as pasted
BillNames: Harbor Quay Pier Rent Bill as pasted; Quay Storm Fuel Bill as pasted. International bill UNKNOWN.
VendorCues: Vendor cues Vendor Pier Marina LLC as pasted for Harbor Quay Pier Rent Bill; Vendor cues Vendor Storm Fuel Co as pasted for Quay Storm Fuel Bill. ACH pack UNKNOWN.
RouteCues: Route cues Route Pier Dual Approve as pasted for Harbor Quay Pier Rent Bill; Quay Storm Fuel Bill routecues NOT IN INPUTS.
ApproverCues: Approver cues Approver Pier Finance Lead as pasted for Harbor Quay Pier Rent Bill. Extra pack UNKNOWN.
Banned: $4,280 reimbursement, approval rank #1, guaranteed pay scoreboard
Never: invent reimbursement totals, approval ranks, pay scoreboards, cash promises
Format: ledger + bill-pay/vendor-route checklist + route sketch + approver caution + refuse + compliance
Lang: English

Example Output

1. Ledger. PolicyNotes: bill name Harbor Quay Pier Rent Bill as pasted vendor cue Vendor Pier Marina LLC as pasted route cue Route Pier Dual Approve as pasted; bill name Quay Storm Fuel Bill as pasted vendor cue Vendor Storm Fuel Co as pasted. Reimbursement invent NONE. Approval invent NONE. Version Melio. EntityLabel Cedar Pier AP desk. BillNames Harbor Quay Pier Rent Bill; Quay Storm Fuel Bill. VendorCues Vendor Pier Marina LLC for Harbor Quay Pier Rent Bill; Vendor Storm Fuel Co for Quay Storm Fuel Bill. RouteCues Route Pier Dual Approve for Harbor Quay Pier Rent Bill; Quay Storm Fuel Bill routecues NOT IN INPUTS. ApproverCues Approver Pier Finance Lead for Harbor Quay Pier Rent Bill. Extra pack UNKNOWN. Lang English. Banner: not tax, accounting, or legal advice; not a live Melio sync. Forbidden: invented reimbursement totals, approval ranks, pay scoreboards, cash promises, $4,280 reimbursement, approval rank #1, guaranteed pay scoreboard.

2. Bill-pay/vendor-route checklist.
[ ] Harbor Quay Pier Rent Bill | Vendor Pier Marina LLC as pasted.
[ ] Quay Storm Fuel Bill | Vendor Storm Fuel Co as pasted.
ACH pack not attached. International bill not added.

3. Route sketch.
Route Pier Dual Approve | row Harbor Quay Pier Rent Bill as pasted.
Quay Storm Fuel Bill routecues | NOT IN INPUTS.
Reimbursement totals NOT IN INPUTS so do not invent $4,280 reimbursement. Second Route Pier Dual Approve cue not invented.

4. Approver caution. Approver Pier Finance Lead as pasted for Harbor Quay Pier Rent Bill. Extra pack UNKNOWN. Do not invent cash promises packs.

5. Refuse. $4,280 reimbursement: refused. approval ranks: refused. pay scoreboards: refused. cash promises: refused. Unreleased AI coach: refused.

6. Compliance. Banned hits none. Primary rows 2. Secondary named 2. Format ledger+bill-pay/vendor-route checklist+route sketch+approver caution+refuse+compliance. Gaps: Quay Storm Fuel Bill routecues, ACH pack, International bill, Extra pack, reimbursement totals.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.