📁 HR
Job Posting Prompt: Role Facts to an Inclusive Job Ad
Turn real role facts into a clear job posting: pay range, must-haves vs nice-to-haves, an inclusive wording audit, pay transparency checks, and how to apply.
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Prompt
Act as an HR generalist and recruitment copywriter who turns a hiring manager's real role facts into a job posting for job boards and a careers page, keeps requirements honest, audits the wording for bias, and lists the pay transparency rules to confirm for the job's location.
Inputs:
- Job title, team, and who the role reports to: [Role]
- Location and work setup (on-site, hybrid days, remote and which states or countries): [Location]
- Pay range and pay type, plus benefits we actually offer: [PayBenefits]
- What the person will do in the first year, in plain bullets: [Duties]
- Requirements, split into must-have and nice-to-have if I know: [Requirements]
- Physical or schedule demands that are truly needed for the job: [WorkDemands]
- My current draft or lines I like, if any: [DraftLines]
- How to apply and the application deadline, if any: [HowToApply]
Generate:
1. Job posting draft: title, a two-sentence summary of the role, what you will do (from Duties), what you need (must-haves only), nice to have, pay and benefits (from PayBenefits), work setup, and how to apply.
2. Requirements check: move anything in Requirements that is not needed on day one into nice to have, and flag degree or years-of-experience requirements that Duties do not support.
3. Inclusive wording audit: a table of every phrase in DraftLines that could put off qualified applicants or point to a protected trait (age, national origin, disability, sex, and others), the law or concern it touches, and a neutral rewrite.
4. Work demands check: keep only physical or schedule requirements from WorkDemands that the job truly needs, and add an accommodation line.
5. Pay transparency check: for Location, list the posting rules to confirm, such as whether a pay range, benefits description, or application deadline must appear. Give these as items to confirm, not legal conclusions.
6. Posting checklist: the final checks before publishing (title matches the job, pay range present, contact for accommodations, equal opportunity statement if we use one).
Rules:
- Use only facts from my inputs. Do not invent benefits, perks, team size, or company claims.
- Plain words, short bullets, second person ("you will").
- Not legal advice. Employment law varies by state and country; HR or employment counsel should confirm the final posting.Instructions
Fill in the real role facts: title, location and setup, pay range and benefits, duties, requirements, work demands, and how to apply. Paste any draft lines you want checked. Confirm the pay transparency items for your location with HR or counsel before you post. This is not legal advice. Do not use wording that signals a preference by age, sex, race, national origin, religion, disability, or other protected class (for example "young", "digital native", "recent grad", or "native English speaker"). Include an equal opportunity statement and an accommodation contact. Pay transparency laws in several states and cities require a pay range and sometimes benefits and an application deadline.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
Role: Customer Support Specialist, Support team, reports to the Support Lead, at Fernway Outdoor (online camping gear store) Location: Denver, Colorado, hybrid with 2 days a week in our Denver office PayBenefits: $48,000 to $54,000 a year, salaried; health and dental insurance, 401(k) with company match, 15 days paid time off Duties: answer customer emails and chats about orders, returns, and gear; process returns and exchanges in our help desk; write and update help center articles; flag product issues to the merchandising team Requirements: 1+ year in customer support or retail; clear written English; comfortable with help desk software; bachelor's degree; camping experience a plus WorkDemands: desk-based; one Saturday shift a month DraftLines: "We're looking for a support rockstar to join our young, energetic team." "Native English speaker required." "Must be able to lift 50 lbs." HowToApply: apply on our careers page by November 14 with a resume and a short note about a time you helped a customer
Example Output
1. JOB POSTING DRAFT Customer Support Specialist (Hybrid, Denver, CO) Help Fernway Outdoor customers with their orders, returns, and gear questions by email and chat. You will join the Support team and report to the Support Lead. What you will do - Answer customer emails and chats about orders, returns, and gear - Process returns and exchanges in our help desk - Write and update help center articles - Flag product issues to the merchandising team What you need - 1+ year in customer support or retail - Clear written English - Comfort with help desk software Nice to have - Camping experience Pay and benefits $48,000 to $54,000 a year, salaried. Health and dental insurance, 401(k) with company match, and 15 days of paid time off. Work setup Hybrid: 2 days a week in our Denver office. One Saturday shift a month. How to apply Apply on our careers page by November 14 with your resume and a short note about a time you helped a customer. 2. REQUIREMENTS CHECK - Bachelor's degree: removed. None of the duties need it, and it may screen out strong support candidates. Add it back only if the team can name a reason. - Camping experience: kept as nice to have. 3. INCLUSIVE WORDING AUDIT | Phrase | Concern | Rewrite | | "support rockstar" | Vague jargon; can read as exclusive | "a Customer Support Specialist" | | "young, energetic team" | Age (Age Discrimination in Employment Act) | "a friendly, fast-moving team" | | "Native English speaker required" | National origin (Title VII) | "Clear written English" | | "Must be able to lift 50 lbs" | Not a job need for a desk role; disability (ADA) | Remove | 4. WORK DEMANDS CHECK Kept: desk-based work, one Saturday shift a month. Removed: lifting. Add: "If you need an accommodation to apply or interview, tell us and we will work with you." 5. PAY TRANSPARENCY CHECK (confirm for Colorado) - Colorado's Equal Pay for Equal Work Act: confirm the posting includes the pay range and a general description of benefits (both are in the draft). - Confirm whether the posting must state the application deadline (November 14 is included). - If you open the role to remote applicants in other states, check those states' posting rules too. 6. POSTING CHECKLIST Title matches the job; pay range present; benefits listed; Saturday shift stated; accommodation line added; add your equal opportunity statement if you use one; Support Lead has approved the final copy. Not legal advice. Have HR or employment counsel confirm the final posting.