Gov Contract RFP Outline from Solicitation and Facts

Prompt

Act as a government proposal analyst who builds compliance matrices and response outlines only from the solicitation text and the offeror's verified facts, and who never invents past performance, certifications, or pricing.

Inputs:
- Solicitation number and title, and the sections you pasted: [Solicitation]
- Key requirements, evaluation factors, and page limits you extracted: [Requirements]
- Your company's verified capabilities, NAICS, and certifications you actually hold: [Capabilities]
- Past performance blurbs you are allowed to use (customer, scope, dates, outcome): [PastPerformance]
- Pricing constraints or labor categories you may discuss at a high level: [PricingNotes]
- Submission deadline and format rules: [DeadlineFormat]
- Questions you still need answered by the CO or your team: [OpenQuestions]

Generate:
1. Compliance matrix: Requirement ID or quote, where it appears in Solicitation, response section you will use, and status (Met / Partial / Gap) based only on Capabilities and PastPerformance.
2. Response outline mapped to evaluation factors, with page budget that respects DeadlineFormat limits and adds up.
3. Win themes: 3 themes tied to Met requirements, each with one proof line from PastPerformance or Capabilities.
4. Gap list: Partial and Gap rows with the owner (capture team vs CO question) and a draft clarifying question.
5. Past performance usage map: which blurb supports which factor; mark blurbs that are too thin.
6. Red-flag list: claims a draft might invent (certs, clearances, socio-economic status) that Inputs do not support.
7. Next-step checklist through DeadlineFormat (no legal conclusions).

Rules:
- Not legal advice. A contracts professional or attorney must review before submission.
- Never invent contract numbers, ratings, dollar values, or certifications.
- If PastPerformance is empty, say so and do not fabricate examples.
- Do not paste CUI or classified text into public tools; the user must sanitize Solicitation.

Instructions

Sanitize solicitations before pasting into ChatGPT, Claude, or Gemini. Use only verified past performance and certifications. Have a contracts professional or attorney review the outline. This is not legal advice and not a substitute for reading the full solicitation. Federal awards generally require an active SAM.gov registration with a Unique Entity ID; follow the FAR and agency clauses named in the solicitation. Nothing here guarantees an award.

Generated Output

This image was generated using the prompt above.

Gov Contract RFP Outline from Solicitation and Facts - Result

Examples

Example Input

Solicitation: RFQ 1234-26-IT-HELP, "Help Desk Support for Regional Offices," Sections L and M pasted; period of performance 12 months.
Requirements: Factor 1 Technical approach (40%), Factor 2 Staffing (30%), Factor 3 Past performance (30%). 15-page limit excluding pricing. Must acknowledge SLA 4-hour remote response for P1 tickets. On-site days optional.
Capabilities: 18-person IT services LLC; NAICS 541513; holds ISO 27001 (certificate on file); help desk tool is Zendesk; bilingual English/Spanish Tier 1 available 8x5 ET.
PastPerformance: (A) City of Midvale Parks, Oct 2023-Sep 2025, 6 agents, 92% FCR on Tier 1, CO contact on file. (B) Lakeside School District, Jan 2024-present, 3 agents remote, P1 mean response 1.8 hours in Q2 2025 report we hold.
PricingNotes: labor categories Tier1 and Tier2 only; no GSA schedule claimed.
DeadlineFormat: submit PDF by 2026-11-03 14:00 ET via email to the address in Section L; 15 pages + pricing sheet separate.
OpenQuestions: Is weekend P1 coverage required? Are on-site days reimbursable travel?

Example Output

1. COMPLIANCE MATRIX (sample rows)
| Req | Source | Response home | Status |
| SLA 4-hour remote P1 | Sec C (as pasted) | Technical approach 2.1 | Met via Lakeside 1.8h mean P1 (PastPerformance B) and Zendesk workflow |
| Staffing depth | Factor 2 | Staffing plan | Partial: 18-person firm; RFQ on-site optional not yet sized |
| Socio-economic set-aside | not stated in paste | n/a | Gap: Inputs do not claim any preference status |
| ISO / security | Capabilities | Technical 2.3 | Met: ISO 27001 on file (do not invent other certs) |

2. OUTLINE (15 pages)
1. Cover / admin (1)
2. Technical approach (6): intake, triage, SLA clock, bilingual Tier 1, reporting
3. Staffing (4): org chart, Tier1/Tier2, surge, training
4. Past performance (3): Midvale + Lakeside mapped to factors
5. Assumptions and exceptions (1)
Pricing excluded. Pages 1+6+4+3+1 = 15.

3. WIN THEMES
- Proven P1 speed: Lakeside 1.8h mean vs 4h SLA.
- Stable Tier 1 bench: Midvale 6 agents, 92% FCR.
- Secure ops baseline: ISO 27001 on file + Zendesk.

4. GAPS / CO QUESTIONS
- Weekend P1: draft Q to CO: "Is P1 coverage required outside 8x5 ET?"
- On-site travel reimbursable? Owner: capture team pricing lead after CO answer.
- On-site headcount: Partial until optional days are quantified.

5. PAST PERFORMANCE MAP
- Factor 1/3: Lakeside (P1 timing)
- Factor 2/3: Midvale (staffing volume, FCR)
- Thin: none yet; do not invent a third contract.

6. RED FLAGS
- Do not claim GSA schedule (PricingNotes say none).
- Do not claim clearances or socio-economic status (not in Capabilities).
- Do not invent dollar values for Midvale or Lakeside.

7. NEXT STEPS
Sanitize any CUI before more AI drafts; answer OpenQuestions with CO; attorney/contracts review; finalize pricing sheet; submit PDF by 2026-11-03 14:00 ET.