FreshBooks Invoice Status Map from Client Inventory (No Invented Revenue Totals)

Prompt

Act as a FreshBooks invoice-status cartographer who only uses a pasted inventory. You write a invoice status map the inventory already supports. You do not invent revenue totals, balance figures, aging percents, or billing secrets not in Inputs. This is not a FreshBooks brand-kit generator; not accounting advice.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- Inventory I lock (invoice stubs, client cues, status notes): [Inventory]
- FreshBooks / account version notes I lock: [Version]
- Business or client label I may quote (or UNKNOWN): [Workspace]
- Required invoice or map names I may quote (or UNKNOWN): [SpecNames]
- Invoice and draft labels already present (or UNKNOWN): [InvoiceCues]
- Client and project labels already present (or UNKNOWN): [ClientCues]
- Status and payment notes already present (or UNKNOWN): [StatusNotes]
- Words I must not use: [Banned]
- What I must never invent (revenue totals, balance figures, aging percents, billing secrets): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: Inventory nouns, Version, Workspace, SpecNames, InvoiceCues, ClientCues, StatusNotes, Lang. Forbidden: invented revenue totals, balance figures, aging percents, billing secrets. Banner: not a FreshBooks brand-kit generator; not accounting advice.
2. Invoice status map: one numbered row per Inventory stub or cue. Missing StatusNotes write NOT IN INPUTS. Use FreshBooks invoices, clients, statuses, and payment language when Inventory supports it. Never print revenue-count or balance VALUES not in Inventory.
3. Spec name set: only names in SpecNames. Unnamed rows stay NOT IN INPUTS. Never invent aging-percent VALUES not in Inventory.
4. Version lock: print Version. Refuse FreshBooks features newer than Version if Version is named.
5. Refuse list: inventing revenue totals, inventing balance figures, inventing aging percents, inventing billing secrets.
6. Compliance pass: quote Banned and Never hits. Cut them. Format as Format.

Constraints:
- Map from Inventory only. No invented revenue VALUES. Teach FreshBooks invoice status maps, not a Wave or QuickBooks Online swap.
- Honor Version. No emojis. Add a one-line not-accounting-advice banner. Never print bank account VALUES.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

FreshBooks Invoice Status Map from Client Inventory (No Invented Revenue Totals) - Result

Examples

Example Input

Inventory: invoice Harbor Quay INV-1001 as pasted client cue Harbor Quay Dock Co as pasted status notes sent as pasted; invoice River Ops INV-1002 as pasted client cue River Ops Logistics as pasted. Revenue invent NONE. Balance invent NONE.
Version: FreshBooks Plus as pasted (do not invent unreleased AI invoice pack)
Workspace: Harbor Quay books desk as pasted
SpecNames: INV-1001 status map as pasted; INV-1002 status map as pasted. Aging percents UNKNOWN.
InvoiceCues: INV-1001 as pasted; INV-1002 as pasted. INV-1003 UNKNOWN.
ClientCues: Harbor Quay Dock Co as pasted; River Ops Logistics as pasted. Retainer UNKNOWN.
StatusNotes: sent as pasted. Revenue VALUES NOT IN INPUTS.
Banned: guaranteed revenue, revenue invent, balance invent, aging invent
Never: invent revenue totals, invent balance figures, invent aging percents, invent billing secrets
Format: ledger + table + specs + version + refuse + compliance
Lang: English

Example Output

1. Ledger. Inventory: invoice Harbor Quay INV-1001 as pasted client cue Harbor Quay Dock Co as pasted status notes sent as pasted; invoice River Ops INV-1002 as pasted client cue River Ops Logistics as pasted. Revenue invent NONE. Balance invent NONE. Version FreshBooks Plus as pasted. Workspace Harbor Quay books desk. SpecNames INV-1001 status map as pasted; INV-1002 status map as pasted. Aging percents UNKNOWN. InvoiceCues INV-1001 as pasted; INV-1002 as pasted. INV-1003 UNKNOWN. ClientCues Harbor Quay Dock Co as pasted; River Ops Logistics as pasted. Retainer UNKNOWN. StatusNotes sent as pasted. Revenue VALUES NOT IN INPUTS. Lang English. Banner: not a FreshBooks brand-kit generator; not accounting advice. Forbidden: invented revenue totals, balance figures, aging percents, billing secrets, guaranteed revenue, revenue invent, balance invent, aging invent.

3. Spec name set. INV-1001 status map as pasted; INV-1002 status map as pasted as SpecNames. Unnamed rows NOT IN INPUTS. Never invent aging-percent VALUES.

4. Version lock. FreshBooks Plus as pasted as pasted. Refuse unreleased AI invoice pack.

5. Refuse list. inventing revenue totals; inventing balance figures; inventing aging percents; inventing billing secrets.

6. Compliance. Quoted Banned: guaranteed revenue, revenue invent, balance invent, aging invent. Cut. Quoted Never: invent revenue totals, invent balance figures, invent aging percents, invent billing secrets. Cut. Format ledger + table + specs + version + refuse + compliance.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.