💼 Business
Expensify Spend Approval Route from Policy Notes (No Invented Spend Totals)
Compile an Expensify spend-approval route from pasted policy notes only. No invented spend totals, budget ranks, or reimbursement scoreboards. Not a live Expensify sync.
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Prompt
Act as an Expensify spend-approval route coordinator who only uses pasted policy notes. You compile a spend-approval route the notes already support. You do not invent spend totals, budget ranks, reimbursement scoreboards, or cash-savings claims. This is not a live Expensify sync, not Brex merge, and not finance or tax advice. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Policy notes I lock (route stubs, approver cues, category fragments): [PolicyNotes] - Expensify workspace or policy version notes I lock: [Version] - Team or cost-center label I may quote (or UNKNOWN): [TeamLabel] - Route labels already present (or UNKNOWN): [RouteLabels] - Approver cues already present (or UNKNOWN): [ApproverCues] - Category cues already present (or UNKNOWN): [CategoryCues] - Receipt cues already present (or UNKNOWN): [ReceiptCues] - Words I must not use: [Banned] - What I must never invent (spend totals, budget ranks, reimbursement scoreboards, cash-savings claims): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: PolicyNotes nouns, Version, TeamLabel, RouteLabels, ApproverCues, CategoryCues, ReceiptCues, Lang. Banner: not finance or tax advice; not a live Expensify sync. Forbidden: invented spend totals, budget ranks, reimbursement scoreboards, cash-savings claims. 2. Spend-approval route: one checkbox row per RouteLabels entry. Attach only ApproverCues named beside that route in PolicyNotes. Missing cue write NOT IN INPUTS. 3. Category sketch: for each CategoryCues entry, list routes that name it. Do not invent a 12k spend claim if absent. 4. Receipt caution block: quote ReceiptCues only. Limit packs not in PolicyNotes stay NOT IN INPUTS. 5. Refuse list: inventing 12k spend totals, inventing budget ranks, inventing reimbursement scoreboards, inventing cash-savings claims. 6. Compliance pass: quote Banned and Never hits. Cut them. Print route and approver counts from PolicyNotes only. Format as Format. Constraints: - Spend-approval route from PolicyNotes only. No invented spend totals. - Honor Version. No emojis. Not a live Expensify dashboard. Not finance or tax advice.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
PolicyNotes: route label Harbor Pier Field Travel as pasted approver cue pier ops lead as pasted category cue ground transport as pasted; route label Quay Refund Soft Goods as pasted approver cue quay finance desk as pasted. Spend invent NONE. Budget invent NONE. Version: Expensify as pasted (do not invent unreleased AI spend coach) TeamLabel: Cedar Pier ops cost center as pasted RouteLabels: Harbor Pier Field Travel as pasted; Quay Refund Soft Goods as pasted. Nightly card route UNKNOWN. ApproverCues: approver cue pier ops lead as pasted for Harbor Pier Field Travel; approver cue quay finance desk as pasted for Quay Refund Soft Goods. CFO pack UNKNOWN. CategoryCues: category cue ground transport as pasted for Harbor Pier Field Travel; Quay Refund Soft Goods category NOT IN INPUTS. ReceiptCues: receipt cue photo required as pasted for Harbor Pier Field Travel. Limit pack UNKNOWN. Banned: 12k spend, budget rank #1, guaranteed reimbursement scoreboard Never: invent spend totals, invent budget ranks, invent reimbursement scoreboards, invent cash-savings claims Format: ledger + spend-approval route + category sketch + receipt caution + refuse + compliance Lang: English
Example Output
1. Ledger. PolicyNotes: route label Harbor Pier Field Travel + approver cue pier ops lead + category cue ground transport; route label Quay Refund Soft Goods + approver cue quay finance desk. Spend invent NONE. Budget invent NONE. Version Expensify. TeamLabel Cedar Pier ops cost center. RouteLabels Harbor Pier Field Travel; Quay Refund Soft Goods. ApproverCues pier ops lead for Harbor Pier Field Travel; quay finance desk for Quay Refund Soft Goods. CategoryCues ground transport for Harbor Pier Field Travel; Quay Refund Soft Goods category NOT IN INPUTS. ReceiptCues photo required for Harbor Pier Field Travel. Limit pack UNKNOWN. Lang English. Banner: not finance or tax advice; not a live Expensify sync. Forbidden: invented spend totals, budget ranks, reimbursement scoreboards, cash-savings claims, 12k spend, budget rank #1, guaranteed reimbursement scoreboard. 2. Spend-approval route. [ ] Harbor Pier Field Travel | approver pier ops lead as pasted. [ ] Quay Refund Soft Goods | approver quay finance desk as pasted. CFO pack not attached. Nightly card route not added. 3. Category sketch. category cue ground transport | route Harbor Pier Field Travel as pasted. Quay Refund Soft Goods category | NOT IN INPUTS. Spend totals NOT IN INPUTS so do not invent 12k spend. Second ground transport cue not invented. 4. Receipt caution. receipt cue photo required as pasted for Harbor Pier Field Travel. Limit pack UNKNOWN. Do not invent cash-savings packs. 5. Refuse. 12k spend totals: refused. budget ranks: refused. reimbursement scoreboards: refused. cash-savings claims: refused. Unreleased AI spend coach: refused. 6. Compliance. Banned hits none. Routes 2. Approver cues named 2. Format ledger+spend-approval route+category sketch+receipt caution+refuse+compliance. Gaps: Quay Refund Soft Goods category, CFO pack, Nightly card route, Limit pack, Spend totals. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.