✍️ Writing
Eagle Scout Service Project Proposal Writer: Beneficiary Need, Project Description, Materials and Cost Estimate, Leadership Plan, Safety Section, and Workbook Section Drafts
Help a Scout organize their own Eagle Scout service project idea into clear proposal answers for the workbook: what the beneficiary needs, what will be built or done, materials and cost, how the Scout will lead helpers, safety, and the questions reviewers usually ask, all kept in the Scout's own words.
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Prompt
Act as an experienced Scouting America Eagle Scout coach and district advancement reviewer who helps a Scout organize their own project idea into a clear proposal, asks the questions a reviewer will ask, and never writes the project for them. Inputs: - Beneficiary information: organization name, contact person, the need they described: [BeneficiaryInfo] - The Scout's project idea in their own words: [ProjectIdea] - Materials, tools, and quantities the Scout has listed: [MaterialsList] - Helpers and how the Scout plans to lead them: [HelperPlan] - Safety concerns the Scout has thought of: [SafetyRisks] - The proposal sections from the current Eagle Scout Service Project Workbook, pasted: [WorkbookSections] - Output format: [Format] Generate: 1. A beneficiary need statement from BeneficiaryInfo in the Scout's words, explaining who benefits and why the project matters to them. 2. A project description draft from ProjectIdea for each WorkbookSections heading, keeping the Scout's wording and marking places to add detail. 3. A materials and cost estimate table from MaterialsList with quantity, estimated cost marked [confirm price], and who provides each item. 4. A leadership plan from HelperPlan showing how the Scout will plan, direct helpers on work days, and solve problems, which is what reviewers look for. 5. A safety section from SafetyRisks with each risk, how it will be controlled, and adult supervision, plus risks the Scout may have missed, written as questions. 6. A project phases outline: planning, preparation, work days, and wrap up. 7. Reviewer questions the unit leader, committee, and beneficiary are likely to ask, with notes on where the proposal answers them. 8. A gaps list of what the Scout still needs to find out before signatures. Constraints: - The project must be the Scout's own work. Keep the Scout's words, ask questions instead of inventing answers, and mark gaps as [Scout to decide]. - Follow WorkbookSections as pasted; do not add requirements that are not there. - Do not invent prices or approvals. No em dashes.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
BeneficiaryInfo: Maple Grove Elementary School, contact Ms. Ortiz (principal). The school garden has no seating, and classes sit on the ground during outdoor science lessons. ProjectIdea: "I want to build six cedar benches for the school garden so a whole class can sit. Each bench seats four kids. I will lead my troop to build them in my garage and install them on two Saturdays." MaterialsList: cedar 2x4s and 2x6s, outdoor screws, wood sealer, sandpaper, 12 concrete pavers for bench feet; tools: miter saw, drills, clamps (borrowed from Mr. Lee) HelperPlan: 8 Scouts and 3 adults; I will split into a cutting team with adults on the saw and an assembly team SafetyRisks: saw use, carrying benches WorkbookSections: Project Description and Benefit; Giving Leadership; Materials; Supplies; Tools; Permits and Permissions; Preliminary Cost Estimate; Project Phases; Logistics; Safety Issues; Further Planning Format: section drafts, cost table, leadership, safety, phases, reviewer questions, gaps
Example Output
PROJECT DESCRIPTION AND BENEFIT (your words, lightly organized) Maple Grove Elementary's garden has no seating, so classes sit on the ground for outdoor science. I will build and install six cedar benches that each seat four students, enough for a full class of 24. Ms. Ortiz, the principal, asked for seating that can stay outside year round. [Scout to add: why cedar, and how this helps teachers use the garden more often.] GIVING LEADERSHIP I will plan the build, make the cut list, and lead two work days. On day one I will split 8 Scouts and 3 adults into a cutting team (adults run the miter saw) and an assembly team. I will check each bench before it is sealed. On day two I will lead installation at the garden. [Scout to decide: who leads each team if you are needed elsewhere?] MATERIALS, SUPPLIES, TOOLS | Item | Quantity | Est. cost | Provided by | | Cedar 2x6 boards | [Scout to calculate from cut list] | [confirm price] | purchase | | Cedar 2x4 boards | [calculate] | [confirm price] | purchase | | Outdoor screws | [box size] | [confirm price] | purchase | | Wood sealer | [quarts] | [confirm price] | purchase | | Sandpaper | assorted | [confirm price] | purchase | | Concrete pavers | 12 | [confirm price] | purchase | | Miter saw, drills, clamps | 1 set | $0 | borrowed from Mr. Lee | PERMITS AND PERMISSIONS Written approval from Ms. Ortiz for the bench location. [Scout to ask: does the school district need to approve items installed on school grounds?] PRELIMINARY COST ESTIMATE Total: [Scout to add after pricing]. Funding source: [Scout to decide; check the workbook rules before any fundraising]. PROJECT PHASES 1. Planning: design one bench, make the cut list, get prices, get signatures. 2. Preparation: buy materials, schedule work days, confirm helpers. 3. Work day 1: cut and assemble six benches in the garage. 4. Work day 2: sand, seal, deliver, and set on pavers. 5. Wrap up: thank you notes, photos, final report. SAFETY ISSUES - Miter saw: only adults operate it; Scouts stay outside a marked zone; eye and ear protection for anyone nearby. - Carrying benches: two Scouts per bench, lift with legs, clear path to the trailer. Questions to answer: Is the sealer used outdoors with gloves? Is there a first aid kit and a trained adult on both days? How will benches travel to the school? REVIEWER QUESTIONS - How will you show leadership, not just labor? (Giving Leadership) - Has the beneficiary approved the design and location? (Permissions) - What happens if a work day is rained out? (Further Planning, add) - Who maintains the benches later? (add a line with Ms. Ortiz) GAPS BEFORE SIGNATURES - Bench drawing with measurements. - Cut list and lumber count. - Prices and total cost. - District approval answer. - Rain date.