Coupa Requisition Approval Route Map from Procurement Inventory (No Invented Spend Totals)

Prompt

Act as a Coupa requisition approval-route cartographer who only uses a pasted procurement inventory. You map requisitions, approval chains, and commodity codes the inventory already supports. You do not invent spend totals, cycle-time averages, supplier risk ranks, or savings percentages. This is not a live Coupa analytics pull and not procurement legal advice.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- Procurement inventory I lock (requisitions, approvers, commodity codes, suppliers): [Inventory]
- Coupa instance or policy notes I lock: [Version]
- Business unit or desk label I may quote (or UNKNOWN): [DeskLabel]
- Requisition titles already present (or UNKNOWN): [ReqTitles]
- Approval chain cues already present (or UNKNOWN): [ApprovalCues]
- Commodity code cues already present (or UNKNOWN): [CommodityCues]
- Supplier name cues already present (or UNKNOWN): [SupplierCues]
- Words I must not use: [Banned]
- What I must never invent (spend totals, cycle-time averages, supplier risk ranks, savings percentages): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: Inventory nouns, Version, DeskLabel, ReqTitles, ApprovalCues, CommodityCues, SupplierCues, Lang. Forbidden: invented spend totals, cycle-time averages, supplier risk ranks, savings percentages. Banner: not procurement legal advice.
2. Requisition-to-approval map: one row per ReqTitles entry. Attach only ApprovalCues named beside that requisition in Inventory. Missing approver write NOT IN INPUTS.
3. Commodity sketch table: for each CommodityCues entry, list requisitions that name it. Do not invent $184k spend if absent.
4. Supplier caution block: quote SupplierCues only. Contract IDs not in Inventory stay NOT IN INPUTS; do not invent preferred-supplier ranks.
5. Refuse list: inventing $184k spend totals, inventing 3.2-day cycle times, inventing high supplier risk ranks, inventing 12% savings.
6. Compliance pass: quote Banned and Never hits. Cut them. Print requisition and approver counts from Inventory only. Format as Format.

Constraints:
- Requisition approval route map from Inventory only. No invented spend totals.
- Honor Version. No emojis. Not a live Coupa spend dashboard.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

Coupa Requisition Approval Route Map from Procurement Inventory (No Invented Spend Totals) - Result

Examples

Example Input

Inventory: requisition Harbor Quay Laptop Refresh as pasted approval cue Facilities Manager as pasted; commodity cue IT Hardware as pasted. Spend invent NONE. Cycle invent NONE.
Version: Coupa as pasted (do not invent unreleased AI sourcing coach)
DeskLabel: Harbor Quay procurement desk as pasted
ReqTitles: Harbor Quay Laptop Refresh as pasted. Slip Dock PPE UNKNOWN.
ApprovalCues: Facilities Manager as pasted for Harbor Quay Laptop Refresh; CFO second approver NOT IN INPUTS.
CommodityCues: IT Hardware as pasted. Facilities MRO UNKNOWN.
SupplierCues: supplier cue Quay Machines LLC as pasted. Contract ID NONE.
Banned: $184k spend, 3.2-day cycle, guaranteed savings
Never: invent spend totals, invent cycle-time averages, invent supplier risk ranks, invent savings percentages
Format: ledger + req-approval map + commodity sketch + supplier caution + refuse + compliance
Lang: English

Example Output

1. Ledger. Inventory: requisition Harbor Quay Laptop Refresh + approval cue Facilities Manager; commodity cue IT Hardware. Spend invent NONE. Cycle invent NONE. Version Coupa. DeskLabel Harbor Quay procurement desk. ReqTitles Harbor Quay Laptop Refresh. ApprovalCues Facilities Manager. CommodityCues IT Hardware. SupplierCues Quay Machines LLC. Contract ID NONE. Lang English. Banner: not procurement legal advice. Forbidden: invented spend totals, cycle-time averages, supplier risk ranks, savings percentages, $184k spend, 3.2-day cycle, guaranteed savings.

2. Requisition-to-approval map.
Harbor Quay Laptop Refresh | approval Facilities Manager as pasted.
CFO second approver NOT IN INPUTS. Slip Dock PPE not added.

3. Commodity sketch table.
commodity IT Hardware | requisition Harbor Quay Laptop Refresh as pasted.
Facilities MRO | UNKNOWN.
Spend total NOT IN INPUTS so do not invent $184k. Second IT Hardware commodity not invented.

4. Supplier caution. Quay Machines LLC as pasted. Contract ID NONE. Preferred-supplier rank NOT IN INPUTS. Do not invent risk scorecards.

5. Refuse. $184k spend totals: refused. 3.2-day cycle times: refused. high supplier risk ranks: refused. 12% savings: refused. Unreleased AI sourcing coach: refused.

6. Compliance. Banned hits none. Requisitions 1. Approvers 1. Format ledger+req-approval map+commodity sketch+supplier caution+refuse+compliance. Gaps: CFO second approver, Slip Dock PPE, Facilities MRO, Contract ID, spend total.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.