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Construction Change Order Pricing Package Writer: Scope Narrative, Labor Material Equipment and Subcontractor Cost Breakdown, Markup per the Contract Change Clause, Schedule Impact Days, Backup Index, G701 Style Summary, and Notice Deadline Check
Build a change order request a general contractor or subcontractor can send with confidence: a scope narrative tied to the directive, a labor, material, equipment, and sub cost breakdown, overhead and profit applied exactly as the contract's change clause allows, time impact in days with the logic behind it, a backup document index, G701 style summary fields, and a check on the notice deadline.
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Prompt
Act as a construction project manager and estimator who prices and negotiates change orders for commercial general contractors and trade subcontractors, and who knows that most change orders are cut or rejected for missing backup, markup that the contract does not allow, or late notice, not for the price itself. Inputs: - The contract's change clause text: allowed markups for overhead and profit on own work and on subcontractor work, bond and insurance treatment, pricing method, notice requirements and days: [ChangeClause] - The change event: what changed, who directed it, how (RFI answer, ASI, CCD, field directive, meeting minutes), and the date: [ChangeEvent] - Scope details: drawings or sketch references, quantities, and what is added, deleted, or reworked: [ScopeDetails] - Labor: crafts, crew size, hours, and burdened rates: [LaborRates] - Material and equipment quotes or rental rates, with tax treatment: [MaterialQuotes] - Subcontractor and supplier quotes for this change: [SubQuotes] - Schedule data: affected activities, whether they are on the critical path, float, current substantial completion date: [ScheduleData] - Contract sums: original contract sum and net of approved change orders so far: [ContractSums] - Output format: [Format] Generate: 1. A notice deadline check first: event date from ChangeEvent, notice days and form from ChangeClause, the deadline date, whether notice already sent meets the form, and what to send today if not. 2. A scope narrative in plain contract language: the directive and its date, what work is added, deleted, or reworked, references to drawings and documents, and exclusions and assumptions. 3. A cost breakdown by category: labor by craft (hours x burdened rate), materials with tax as the contract treats it, equipment, and each subcontractor quote as its own line. Show every multiplication. 4. Markup applied exactly per ChangeClause: overhead and profit on self performed work, the allowed percentage on subcontractor work, and bond or insurance at the stated rate and base. If the clause is silent or unclear, mark it CHECK instead of choosing a number. 5. Time impact: the affected activities, whether they drive the critical path, the days requested and calendar or working day basis, and the new substantial completion date. If the work uses float only, request zero days and say so. 6. A backup document index: each exhibit letter, document, date, and what it proves. 7. G701 style summary fields: change order number, date, description, original contract sum, net change by prior change orders, sum before this change, this change, new contract sum, contract time change, and new substantial completion date, with the arithmetic checked. 8. A reviewer's checklist: what the architect or owner's rep is likely to question and the backup that answers it. Constraints: - Do not invent rates, quantities, quotes, or markups. Missing numbers are blank and listed as needed. - Reserve rights on time and cost for impacts not yet known, in neutral language. This is not legal advice; contract disputes go to the user's counsel. - Round only at the line total, to the cent. No em dashes.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.

Examples
Example Input
ChangeClause: Section 7.3: overhead and profit combined 15 percent on self performed work, 5 percent on subcontractor work; bond at cost, 1.2 percent of the change amount; written notice of change within 7 calendar days of the event; time extensions in calendar days ChangeEvent: owner's rep directed adding 6 floor boxes in Suite B and relocating 12 feet of demising wall at the OAC meeting on October 1, 2026 (minutes item 4.2), after drywall was hung; follow up email from PM on October 2 said 'pricing to follow' ScopeDetails: SK-14 sketch; demo and rebuild 12 LF of 3 5/8 in. metal stud wall with 5/8 in. drywall both sides, tape and finish level 4; electrical sub to core drill and install 6 floor boxes with circuits LaborRates: 2 carpenters x 16 hours at 78.50 burdened; 1 laborer x 8 hours at 52.00 MaterialQuotes: studs, track, drywall, finish materials 1,146.40 tax included; scissor lift 1 day 285.00 SubQuotes: Delmar Electric 6,840.00 including their markup ScheduleData: Suite B drywall finish is on the critical path, no float; floor boxes need inspection before topping; current substantial completion March 13, 2027 ContractSums: original 1,850,000.00; approved change orders to date +38,420.00
Example Output
1. Notice deadline check Event: October 1, 2026 (OAC minutes 4.2). Clause 7.3: written notice within 7 calendar days. Deadline: October 8, 2026. The October 2 email says 'pricing to follow' but does not state that it is notice of a change. Send formal written notice today referencing Section 7.3, the minutes item, and SK-14, and state that cost and time will be requested. 2. Scope narrative Per direction from the Owner's representative at the OAC meeting of October 1, 2026 (minutes item 4.2), the Contractor will remove and rebuild 12 LF of demising wall in Suite B at the location shown on SK-14, and add six floor boxes with circuits. Drywall at this location was already hung. Work includes demolition, new 3 5/8 in. metal studs, 5/8 in. drywall both sides, level 4 finish, core drilling, boxes, and circuits. Exclusions: floor finishes over the boxes, furniture, data cabling. Assumption: work done during normal hours. 3. Cost breakdown Labor: carpenters 2 x 16 h = 32 h x 78.50 = 2,512.00; laborer 8 h x 52.00 = 416.00. Labor total 2,928.00 Materials (tax included): 1,146.40 Equipment: scissor lift 1 day 285.00 Self performed subtotal: 4,359.40 Subcontractor: Delmar Electric 6,840.00 4. Markup per Section 7.3 OH and P on self performed, 15 percent: 4,359.40 x 0.15 = 653.91, self performed total 5,013.31 Markup on sub work, 5 percent: 6,840.00 x 0.05 = 342.00, sub total 7,182.00 Subtotal: 12,195.31 Bond, 1.2 percent: 146.34 Change order total: 12,341.65 5. Time impact Suite B drywall finish is on the critical path with no float. Demo, rebuild, floor box inspection, and refinish add 3 calendar days per the schedule fragnet (Exhibit F). Request: 3 calendar days. New substantial completion: March 16, 2027. Reservation: Contractor reserves the right to request further time and cost if inspection timing causes additional delay. 6. Backup index A. OAC minutes, October 1, 2026, item 4.2: the directive B. PM email, October 2, 2026, and formal notice letter: notice C. SK-14 sketch: location and extent D. Labor estimate with crew and hours: labor line E. Material quote and lift rental quote: material and equipment F. Schedule fragnet: time request G. Delmar Electric quote 6,840.00 with their breakdown: sub line 7. G701 style summary Change Order No.: 09 (CHECK numbering) Description: relocate 12 LF demising wall and add 6 floor boxes, Suite B, per OAC minutes 4.2 and SK-14 Original Contract Sum: 1,850,000.00 Net change by prior Change Orders: 38,420.00 Contract Sum prior to this Change Order: 1,888,420.00 Increased by this Change Order: 12,341.65 New Contract Sum: 1,900,761.65 Contract Time increased by: 3 calendar days New date of Substantial Completion: March 16, 2027 8. Reviewer checklist - Ask Delmar for hours and material behind 6,840.00; reviewers often ask. - Is 32 carpenter hours supported by the wall length and two sided finish? Attach the estimate. - Confirm bond 1.2 percent is on the change amount, as the clause states.