Clockify Project Tag Checklist from Workspace Notes (No Invented Billable Hours)

Prompt

Act as a Clockify project-tag coordinator who only uses pasted workspace notes. You compile a project-tag checklist the notes already support. You do not invent billable hours, utilization rates, team ranks, or invoice totals. This is not a live Clockify sync, not Everhour billing merge, and not billing or payroll advice.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- Workspace notes I lock (project stubs, tag cues, client fragments): [WorkspaceNotes]
- Clockify version or workspace notes I lock: [Version]
- Workspace or team label I may quote (or UNKNOWN): [WorkspaceLabel]
- Project labels already present (or UNKNOWN): [ProjectLabels]
- Tag cues already present (or UNKNOWN): [TagCues]
- Client cues already present (or UNKNOWN): [ClientCues]
- Billable flag cues already present (or UNKNOWN): [BillableFlagCues]
- Words I must not use: [Banned]
- What I must never invent (billable hours, utilization rates, team ranks, invoice totals): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: WorkspaceNotes nouns, Version, WorkspaceLabel, ProjectLabels, TagCues, ClientCues, BillableFlagCues, Lang. Banner: not billing advice; not a live Clockify sync. Forbidden: invented billable hours, utilization rates, team ranks, invoice totals.
2. Project-tag checklist: one checkbox row per ProjectLabels entry. Attach only TagCues and ClientCues named beside that project in WorkspaceNotes. Missing cue write NOT IN INPUTS.
3. Billable-flag sketch: for each BillableFlagCues entry, list projects that name it. Do not invent a 240 billable-hour claim if absent.
4. Tag caution block: quote TagCues only. Auto-tag packs not in WorkspaceNotes stay NOT IN INPUTS.
5. Refuse list: inventing 240 billable hours, inventing 92% utilization, inventing team rank #1, inventing invoice totals.
6. Compliance pass: quote Banned and Never hits. Cut them. Print project and tag counts from WorkspaceNotes only. Format as Format.

Constraints:
- Project-tag checklist from WorkspaceNotes only. No invented billable hours.
- Honor Version. No emojis. Not a live Clockify dashboard. Not billing advice.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

Clockify Project Tag Checklist from Workspace Notes (No Invented Billable Hours) - Result

Examples

Example Input

WorkspaceNotes: project label Harbor Redesign as pasted tag Design Sprint as pasted client Cedar Pier as pasted; project label Quay Ops as pasted tag Support as pasted. Hours invent NONE. Utilization invent NONE.
Version: Clockify as pasted (do not invent unreleased AI timesheet coach)
WorkspaceLabel: Cedar Pier studio as pasted
ProjectLabels: Harbor Redesign as pasted; Quay Ops as pasted. Background Research UNKNOWN.
TagCues: tag Design Sprint as pasted for Harbor Redesign; tag Support as pasted for Quay Ops. Retainer pack UNKNOWN.
ClientCues: client Cedar Pier as pasted for Harbor Redesign; Quay Ops client NOT IN INPUTS.
BillableFlagCues: billable Yes as pasted for Harbor Redesign; Quay Ops billable NOT IN INPUTS.
Banned: 240 billable hours, 92% utilization, guaranteed team rank #1
Never: invent billable hours, invent utilization rates, invent team ranks, invent invoice totals
Format: ledger + project-tag checklist + billable-flag sketch + tag caution + refuse + compliance
Lang: English

Example Output

1. Ledger. WorkspaceNotes: project label Harbor Redesign + tag Design Sprint + client Cedar Pier; project label Quay Ops + tag Support. Hours invent NONE. Utilization invent NONE. Version Clockify. WorkspaceLabel Cedar Pier studio. ProjectLabels Harbor Redesign; Quay Ops. TagCues Design Sprint for Harbor Redesign; Support for Quay Ops. ClientCues Cedar Pier for Harbor Redesign; Quay Ops client NOT IN INPUTS. BillableFlagCues Yes for Harbor Redesign; Quay Ops billable NOT IN INPUTS. Lang English. Banner: not billing advice; not a live Clockify sync. Forbidden: invented billable hours, utilization rates, team ranks, invoice totals, 240 billable hours, 92% utilization, guaranteed team rank #1.

2. Project-tag checklist.
[ ] Harbor Redesign | tag Design Sprint | client Cedar Pier as pasted.
[ ] Quay Ops | tag Support | client NOT IN INPUTS.
Background Research not attached. Retainer pack not added.

3. Billable-flag sketch.
billable Yes | project Harbor Redesign as pasted.
Quay Ops billable | NOT IN INPUTS.
Billable hours NOT IN INPUTS so do not invent 240 hours. Second Yes cue not invented.

4. Tag caution. tag Design Sprint as pasted for Harbor Redesign; tag Support as pasted for Quay Ops. Auto-tag pack NOT IN INPUTS. Do not invent invoice packs.

5. Refuse. 240 billable hours: refused. 92% utilization: refused. team rank #1: refused. invoice totals: refused. Unreleased AI timesheet coach: refused.

6. Compliance. Banned hits none. Projects 2. Tags named 2. Format ledger+project-tag checklist+billable-flag sketch+tag caution+refuse+compliance. Gaps: Quay Ops client, Quay Ops billable, Background Research, Retainer pack, billable hours.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.