Clockify Client Project Tag Checklist from Workspace Notes (No Invented Billable Hours)

Prompt

Act as a Clockify workspace operations lead who only uses pasted workspace notes. You compile a client-project tag checklist the notes already support. You do not invent billable hours, utilization rates, invoice totals, or productivity ranks. This is not a live Clockify sync and not a payroll time audit.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- Workspace notes I lock (client stubs, project cues, tag cues): [WorkspaceNotes]
- Clockify plan or workspace version notes I lock: [Version]
- Workspace or team label I may quote (or UNKNOWN): [WorkspaceLabel]
- Client names already present (or UNKNOWN): [ClientNames]
- Project names already present (or UNKNOWN): [ProjectNames]
- Tag names already present (or UNKNOWN): [TagNames]
- Billable-flag cues already present (or UNKNOWN): [BillableCues]
- Words I must not use: [Banned]
- What I must never invent (billable hours, utilization rates, invoice totals, productivity ranks): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: WorkspaceNotes nouns, Version, WorkspaceLabel, ClientNames, ProjectNames, TagNames, BillableCues, Lang. Forbidden: invented billable hours, utilization rates, invoice totals, productivity ranks.
2. Client-project tag checklist: one checkbox row per ClientNames entry. Attach only ProjectNames named beside that client in WorkspaceNotes. Missing project write NOT IN INPUTS.
3. Tag sketch: for each TagNames entry, list projects that name it. Do not invent a 126.5 billable-hour total if absent.
4. Billable-flag caution block: quote BillableCues only. Overtime packs not in WorkspaceNotes stay NOT IN INPUTS.
5. Refuse list: inventing 126.5 billable hours, inventing 84% utilization, inventing $18,900 invoice totals, inventing productivity rank #1.
6. Compliance pass: quote Banned and Never hits. Cut them. Print client and project counts from WorkspaceNotes only. Format as Format.

Constraints:
- Client-project tag checklist from WorkspaceNotes only. No invented billable hours.
- Honor Version. No emojis. Not a live Clockify Reports dashboard.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

Clockify Client Project Tag Checklist from Workspace Notes (No Invented Billable Hours) - Result

Examples

Example Input

WorkspaceNotes: client Harbor Studio as pasted project Quay Brand Refresh as pasted; client Quay Labs as pasted project Harbor Onboarding as pasted. Hours invent NONE. Utilization invent NONE.
Version: Clockify Pro as pasted (do not invent unreleased AI time coach)
WorkspaceLabel: Harbor Quay agency workspace as pasted
ClientNames: Harbor Studio as pasted; Quay Labs as pasted. Cedar Nonprofit UNKNOWN.
ProjectNames: Quay Brand Refresh as pasted; Harbor Onboarding as pasted. Midpoint Retainer UNKNOWN.
TagNames: tag Design as pasted for Quay Brand Refresh; Harbor Onboarding tag NOT IN INPUTS.
BillableCues: billable cue Yes as pasted for Quay Brand Refresh. Non-billable UNKNOWN.
Banned: 126.5 billable hours, 84% utilization, guaranteed invoice $18,900
Never: invent billable hours, invent utilization rates, invent invoice totals, invent productivity ranks
Format: ledger + client-project checklist + tag sketch + billable caution + refuse + compliance
Lang: English

Example Output

1. Ledger. WorkspaceNotes: client Harbor Studio + project Quay Brand Refresh; client Quay Labs + project Harbor Onboarding. Hours invent NONE. Utilization invent NONE. Version Clockify Pro. WorkspaceLabel Harbor Quay agency workspace. ClientNames Harbor Studio; Quay Labs. ProjectNames Quay Brand Refresh; Harbor Onboarding. TagNames Design for Quay Brand Refresh; Harbor Onboarding tag NOT IN INPUTS. BillableCues Yes for Quay Brand Refresh. Non-billable UNKNOWN. Lang English. Forbidden: invented billable hours, utilization rates, invoice totals, productivity ranks, 126.5 billable hours, 84% utilization, guaranteed invoice $18,900.

2. Client-project tag checklist.
[ ] Harbor Studio | project Quay Brand Refresh as pasted.
[ ] Quay Labs | project Harbor Onboarding as pasted.
Midpoint Retainer not attached. Cedar Nonprofit not added.

3. Tag sketch.
tag Design | project Quay Brand Refresh as pasted.
Harbor Onboarding tag | NOT IN INPUTS.
Billable hours NOT IN INPUTS so do not invent 126.5. Second Design cue not invented.

4. Billable-flag caution. Yes as pasted for Quay Brand Refresh. Non-billable UNKNOWN. Overtime pack NOT IN INPUTS. Do not invent productivity packs.

5. Refuse. 126.5 billable hours: refused. 84% utilization: refused. $18,900 invoice totals: refused. productivity rank #1: refused. Unreleased AI time coach: refused.

6. Compliance. Banned hits none. Clients 2. Projects 2. Format ledger+client-project checklist+tag sketch+billable caution+refuse+compliance. Gaps: Harbor Onboarding tag, Cedar Nonprofit, Midpoint Retainer, Non-billable, billable hours.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.