💼 Business
Brex Spend Approval Route from Policy Notes (No Invented Spend Totals)
Compile a Brex spend-approval route from pasted policy notes only. No invented spend totals, approval rates, or budget ranks. Not finance advice.
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Prompt
Act as a Brex spend-approval route coordinator who only uses pasted policy notes. You compile a spend-approval route the notes already support. You do not invent spend totals, approval rates, budget ranks, or cashback claims. This is not a live Brex sync, not Ramp card merge, and not finance or tax advice. You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs. Inputs: - Policy notes I lock (route stubs, approver cues, category fragments): [PolicyNotes] - Brex version or workspace notes I lock: [Version] - Workspace or entity label I may quote (or UNKNOWN): [WorkspaceLabel] - Route labels already present (or UNKNOWN): [RouteLabels] - Approver cues already present (or UNKNOWN): [ApproverCues] - Spend category cues already present (or UNKNOWN): [CategoryCues] - Threshold or hold cues already present (or UNKNOWN): [ThresholdCues] - Words I must not use: [Banned] - What I must never invent (spend totals, approval rates, budget ranks, cashback claims): [Never] - Output format: [Format] - Language: [Lang] Generate: 1. Honesty ledger: PolicyNotes nouns, Version, WorkspaceLabel, RouteLabels, ApproverCues, CategoryCues, ThresholdCues, Lang. Banner: not finance advice; not a live Brex sync. Forbidden: invented spend totals, approval rates, budget ranks, cashback claims. 2. Spend-approval route: one checkbox row per RouteLabels entry. Attach only ApproverCues and CategoryCues named beside that route in PolicyNotes. Missing cue write NOT IN INPUTS. 3. Threshold sketch: for each ThresholdCues entry, list routes that name it. Do not invent a $48k spend-total claim if absent. 4. Approver caution block: quote ApproverCues only. Auto-approve packs not in PolicyNotes stay NOT IN INPUTS. 5. Refuse list: inventing $48k spend totals, inventing 99% approval rates, inventing budget rank #1, inventing cashback claims. 6. Compliance pass: quote Banned and Never hits. Cut them. Print route and approver counts from PolicyNotes only. Format as Format. Constraints: - Spend-approval route from PolicyNotes only. No invented spend totals. - Honor Version. No emojis. Not a live Brex dashboard. Not finance advice.
Instructions
Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.
Generated Output
This image was generated using the prompt above.
Examples
Example Input
PolicyNotes: route label Harbor Travel as pasted approver Finance Lead as pasted category Flights as pasted; route label Quay Software as pasted approver IT Owner as pasted. Spend invent NONE. Approval invent NONE. Version: Brex as pasted (do not invent unreleased AI spend coach) WorkspaceLabel: Cedar Pier ops as pasted RouteLabels: Harbor Travel as pasted; Quay Software as pasted. Background Meals UNKNOWN. ApproverCues: approver Finance Lead as pasted for Harbor Travel; approver IT Owner as pasted for Quay Software. CFO pack UNKNOWN. CategoryCues: category Flights as pasted for Harbor Travel; Quay Software category NOT IN INPUTS. ThresholdCues: threshold Manager Hold as pasted for Harbor Travel; Quay Software threshold NOT IN INPUTS. Banned: $48k spend, 99% approvals, guaranteed budget rank #1 Never: invent spend totals, invent approval rates, invent budget ranks, invent cashback claims Format: ledger + spend-approval route + threshold sketch + approver caution + refuse + compliance Lang: English
Example Output
1. Ledger. PolicyNotes: route label Harbor Travel + approver Finance Lead + category Flights; route label Quay Software + approver IT Owner. Spend invent NONE. Approval invent NONE. Version Brex. WorkspaceLabel Cedar Pier ops. RouteLabels Harbor Travel; Quay Software. ApproverCues Finance Lead for Harbor Travel; IT Owner for Quay Software. CategoryCues Flights for Harbor Travel; Quay Software category NOT IN INPUTS. ThresholdCues Manager Hold for Harbor Travel; Quay Software threshold NOT IN INPUTS. Lang English. Banner: not finance advice; not a live Brex sync. Forbidden: invented spend totals, approval rates, budget ranks, cashback claims, $48k spend, 99% approvals, guaranteed budget rank #1. 2. Spend-approval route. [ ] Harbor Travel | approver Finance Lead | category Flights as pasted. [ ] Quay Software | approver IT Owner | category NOT IN INPUTS. Background Meals not attached. CFO pack not added. 3. Threshold sketch. threshold Manager Hold | route Harbor Travel as pasted. Quay Software threshold | NOT IN INPUTS. Spend totals NOT IN INPUTS so do not invent $48k spend. Second Manager Hold cue not invented. 4. Approver caution. approver Finance Lead as pasted for Harbor Travel; approver IT Owner as pasted for Quay Software. Auto-approve pack NOT IN INPUTS. Do not invent cashback packs. 5. Refuse. $48k spend totals: refused. 99% approval rates: refused. budget rank #1: refused. cashback claims: refused. Unreleased AI spend coach: refused. 6. Compliance. Banned hits none. Routes 2. Approvers named 2. Format ledger+spend-approval route+threshold sketch+approver caution+refuse+compliance. Gaps: Quay Software category, Quay Software threshold, Background Meals, CFO pack, spend totals. Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.