Bill.com Approval Route from AP Policy Notes (No Invented Payment Totals)

Prompt

Act as a Bill.com accounts-payable operations lead who only uses pasted AP policy notes. You compile an approval route the notes already support. You do not invent payment totals, early-pay discount percents, vendor credit scores, or cash-flow forecasts. This is not financial advice, not a bank transfer, and not a live Bill.com sync.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- AP policy notes I lock (approver roles, amount bands, vendor cues): [PolicyNotes]
- Bill.com org or plan notes I lock: [Version]
- Entity or subsidiary label I may quote (or UNKNOWN): [EntityLabel]
- Approver role names already present (or UNKNOWN): [ApproverRoles]
- Amount band phrases already present (or UNKNOWN): [AmountBands]
- Vendor category cues already present (or UNKNOWN): [VendorCues]
- Escalation cues already present (or UNKNOWN): [EscalationCues]
- Words I must not use: [Banned]
- What I must never invent (payment totals, early-pay discounts, vendor credit scores, cash-flow forecasts): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: PolicyNotes nouns, Version, EntityLabel, ApproverRoles, AmountBands, VendorCues, EscalationCues, Lang. Banner: not financial advice; not a payment instruction. Forbidden: invented payment totals, early-pay discounts, vendor credit scores, cash-flow forecasts.
2. Approval route table: one row per ApproverRoles entry. Attach only AmountBands named beside that role in PolicyNotes. Missing band write NOT IN INPUTS.
3. Vendor cue sketch: for each VendorCues entry, list roles that name it. Do not invent a $48,500 payment total if absent.
4. Escalation caution block: quote EscalationCues only. Treasury override packs not in PolicyNotes stay NOT IN INPUTS.
5. Refuse list: inventing $48,500 payment totals, inventing 2% early-pay discounts, inventing vendor credit score 720, inventing cash-flow forecasts.
6. Compliance pass: quote Banned and Never hits. Cut them. Print approver-role and amount-band counts from PolicyNotes only. Format as Format.

Constraints:
- Approval route from PolicyNotes only. No invented payment totals.
- Honor Version. No emojis. Not a live Bill.com payables dashboard. Not financial advice.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

Bill.com Approval Route from AP Policy Notes (No Invented Payment Totals) - Result

Examples

Example Input

PolicyNotes: approver role Harbor Controller as pasted amount band under 10k as pasted; approver role Quay CFO Desk as pasted amount band 10k to 50k as pasted. Payment total invent NONE. Discount invent NONE.
Version: Bill.com AP as pasted (do not invent unreleased AI pay coach)
EntityLabel: Harbor Quay Holdings as pasted
ApproverRoles: Harbor Controller as pasted; Quay CFO Desk as pasted. Cedar Board UNKNOWN.
AmountBands: under 10k as pasted; 10k to 50k as pasted. Midpoint over 50k UNKNOWN.
VendorCues: vendor cue Quay Facilities as pasted for Harbor Controller; Quay CFO Desk vendor cue NOT IN INPUTS.
EscalationCues: escalation cue dual sign-off as pasted for Quay CFO Desk. Treasury override UNKNOWN.
Banned: $48,500 payment total, 2% early-pay, guaranteed credit score 720
Never: invent payment totals, invent early-pay discounts, invent vendor credit scores, invent cash-flow forecasts
Format: ledger + approval route + vendor sketch + escalation caution + refuse + compliance
Lang: English

Example Output

1. Ledger. PolicyNotes: approver role Harbor Controller + amount band under 10k; approver role Quay CFO Desk + amount band 10k to 50k. Payment total invent NONE. Discount invent NONE. Version Bill.com AP. EntityLabel Harbor Quay Holdings. ApproverRoles Harbor Controller; Quay CFO Desk. AmountBands under 10k; 10k to 50k. VendorCues Quay Facilities for Harbor Controller; Quay CFO Desk vendor cue NOT IN INPUTS. EscalationCues dual sign-off for Quay CFO Desk. Treasury override UNKNOWN. Lang English. Banner: not financial advice; not a payment instruction. Forbidden: invented payment totals, early-pay discounts, vendor credit scores, cash-flow forecasts, $48,500 payment total, 2% early-pay, guaranteed credit score 720.

2. Approval route table.
Harbor Controller | amount band under 10k as pasted.
Quay CFO Desk | amount band 10k to 50k as pasted.
Midpoint over 50k not attached. Cedar Board not added.

3. Vendor cue sketch.
vendor cue Quay Facilities | role Harbor Controller as pasted.
Quay CFO Desk vendor cue | NOT IN INPUTS.
Payment total NOT IN INPUTS so do not invent $48,500. Second Quay Facilities cue not invented.

4. Escalation caution. dual sign-off as pasted for Quay CFO Desk. Treasury override UNKNOWN. Cash-flow forecast pack NOT IN INPUTS. Do not invent credit-score packs.

5. Refuse. $48,500 payment totals: refused. 2% early-pay discounts: refused. vendor credit score 720: refused. cash-flow forecasts: refused. Unreleased AI pay coach: refused.

6. Compliance. Banned hits none. Approver roles 2. Amount bands 2. Format ledger+approval route+vendor sketch+escalation caution+refuse+compliance. Gaps: Quay CFO Desk vendor cue, Cedar Board, Midpoint over 50k, treasury override, payment total.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.