Asana Portfolio Status Digest from Project Notes (No Invented Completion Rates)

Prompt

Act as an Asana portfolio operations manager who only uses pasted project notes. You compile a portfolio status digest the notes already support. You do not invent completion rates, velocity scores, OKR ranks, or workload burnout indexes. This is not a live Asana API pull and not a capacity planning service.
You work only from Inputs. Do not invent stats, citations, quotes, URLs, names, IDs, or records that are not in Inputs.

Inputs:
- Project notes I lock (project names, status phrases, blocker cues): [ProjectNotes]
- Asana plan or portfolio notes I lock: [Version]
- Portfolio label I may quote (or UNKNOWN): [PortfolioLabel]
- Project names already present (or UNKNOWN): [ProjectNames]
- Status phrases already present (or UNKNOWN): [StatusPhrases]
- Blocker cues already present (or UNKNOWN): [BlockerCues]
- Owner cues already present (or UNKNOWN): [OwnerCues]
- Words I must not use: [Banned]
- What I must never invent (completion rates, velocity scores, OKR ranks, burnout indexes): [Never]
- Output format: [Format]
- Language: [Lang]

Generate:
1. Honesty ledger: ProjectNotes nouns, Version, PortfolioLabel, ProjectNames, StatusPhrases, BlockerCues, OwnerCues, Lang. Forbidden: invented completion rates, velocity scores, OKR ranks, burnout indexes.
2. Status digest table: one row per ProjectNames entry. Attach only StatusPhrases named beside that project in ProjectNotes. Missing status write NOT IN INPUTS.
3. Blocker sketch: for each BlockerCues entry, list projects that name it. Do not invent a 73% completion rate if absent.
4. Owner caution block: quote OwnerCues only. Workload heatmap packs not in ProjectNotes stay NOT IN INPUTS.
5. Refuse list: inventing 73% completion rates, inventing 41 velocity scores, inventing OKR rank #1, inventing burnout indexes.
6. Compliance pass: quote Banned and Never hits. Cut them. Print project and status-phrase counts from ProjectNotes only. Format as Format.

Constraints:
- Portfolio status digest from ProjectNotes only. No invented completion rates.
- Honor Version. No emojis. Not a live Asana portfolio dashboard.

Instructions

Replace every [bracket] with your details before running. Works on ChatGPT, Claude, and Gemini.

Generated Output

This image was generated using the prompt above.

Asana Portfolio Status Digest from Project Notes (No Invented Completion Rates) - Result

Examples

Example Input

ProjectNotes: project Harbor Launch as pasted status phrase On track as pasted; project Quay Docs Migrate as pasted status phrase At risk as pasted blocker cue vendor API delay as pasted. Completion invent NONE. Velocity invent NONE.
Version: Asana Business as pasted (do not invent unreleased AI portfolio coach)
PortfolioLabel: Harbor Quay Q4 portfolio as pasted
ProjectNames: Harbor Launch as pasted; Quay Docs Migrate as pasted. Cedar Retention UNKNOWN.
StatusPhrases: On track as pasted; At risk as pasted. Midpoint Off track UNKNOWN.
BlockerCues: blocker cue vendor API delay as pasted for Quay Docs Migrate; Harbor Launch blocker NOT IN INPUTS.
OwnerCues: owner cue Quay PM Pod as pasted for Harbor Launch. Workload heatmap UNKNOWN.
Banned: 73% complete, 41 velocity, guaranteed OKR rank #1
Never: invent completion rates, invent velocity scores, invent OKR ranks, invent burnout indexes
Format: ledger + status digest + blocker sketch + owner caution + refuse + compliance
Lang: English

Example Output

1. Ledger. ProjectNotes: project Harbor Launch + status On track; project Quay Docs Migrate + status At risk + blocker vendor API delay. Completion invent NONE. Velocity invent NONE. Version Asana Business. PortfolioLabel Harbor Quay Q4 portfolio. ProjectNames Harbor Launch; Quay Docs Migrate. StatusPhrases On track; At risk. BlockerCues vendor API delay for Quay Docs Migrate; Harbor Launch blocker NOT IN INPUTS. OwnerCues Quay PM Pod for Harbor Launch. Workload heatmap UNKNOWN. Lang English. Forbidden: invented completion rates, velocity scores, OKR ranks, burnout indexes, 73% complete, 41 velocity, guaranteed OKR rank #1.

2. Status digest table.
Harbor Launch | status On track as pasted.
Quay Docs Migrate | status At risk as pasted.
Midpoint Off track not attached. Cedar Retention not added.

3. Blocker sketch.
blocker cue vendor API delay | project Quay Docs Migrate as pasted.
Harbor Launch blocker | NOT IN INPUTS.
Completion rate NOT IN INPUTS so do not invent 73%. Second vendor API delay cue not invented.

4. Owner caution. Quay PM Pod as pasted. Workload heatmap UNKNOWN. Burnout index pack NOT IN INPUTS. Do not invent OKR rank packs.

5. Refuse. 73% completion rates: refused. 41 velocity scores: refused. OKR rank #1: refused. burnout indexes: refused. Unreleased AI portfolio coach: refused.

6. Compliance. Banned hits none. Projects 2. Status phrases 2. Format ledger+status digest+blocker sketch+owner caution+refuse+compliance. Gaps: Harbor Launch blocker, Cedar Retention, Midpoint Off track, workload heatmap, completion rate.

Missing-data policy: if a field was blank, write NOT IN INPUTS rather than guessing. Lock any tool version named in Inputs; if unnamed, write unknown. No invented testimonials, star ratings, or press logos. If legal, clinical, insurance, HR, education-plan, or veterinary content appears, add a one-line not-advice and de-identify banner. Quote banned-word hits and cut them. End with a gaps list of five bullets the user still owes you. Character and byte caps in the job are hard; print counts when relevant. Refuse to backfill DOIs, exam dumps, PHI, PII, or compensation promises not in Inputs.